Meeting Title: Project Kick-Off Meeting for ABC Project
Date: August 8, 2024
Time: 11:00 AM – 12:30 PM
Location: Main Conference Room
Attendees:
- John Smith, Project Manager
- Susan White, Client Representative
- Tim Brown, Development Lead
- Anna Green, QA Lead
- Team Members
Agenda:
- Introduction and Project Overview
- Roles and Responsibilities
- Project Scope and Deliverables
- Timeline and Milestones
- Communication Plan
Minutes:
- Introduction and Project Overview
- John Smith welcomed everyone and provided an overview of the ABC Project, including goals and expectations.
- Susan White confirmed the client’s objectives and key success factors.
- Decision: Finalize the project plan and align it with client expectations.
- Roles and Responsibilities
- Each team member’s role was clearly defined, ensuring everyone understood their responsibilities.
- Tim Brown and Anna Green were assigned as leads for development and QA, respectively.
- Decision: Document roles and circulate to all team members.
- Project Scope and Deliverables
- John Smith reviewed the project scope, emphasizing the importance of staying within the agreed parameters.
- Discussion on key deliverables and quality expectations.
- Decision: Confirm the scope and prepare a detailed deliverables list.
- Timeline and Milestones
- The project timeline was presented, including critical milestones and deadlines.
- Team members were asked to provide input on feasibility.
- Decision: Approve the timeline with a few minor adjustments.
- Communication Plan
- Discussion on the communication plan, including frequency of updates, meetings, and reporting structure.
- Decision: Establish weekly status meetings and regular email updates to ensure smooth communication.
Action Items:
- John Smith to finalize and circulate the project plan, including roles and responsibilities.
- Tim Brown to begin development work and report progress at the next status meeting.
- Anna Green to initiate the QA planning phase.
- Team to follow the approved timeline and attend weekly status meetings.
Next Meeting: August 15, 2024, at 11:00 AM
Adjournment: The meeting was adjourned at 12:30 PM.