[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]
[Recipient’s Name]
[Recipient’s Position]
[Organization’s Name]
[Organization’s Address]
[City, State, ZIP Code]
Subject: Authorization for Proxy Voting
Dear [Recipient’s Name],
I, [Your Name], residing at [Your Address], hereby authorize [Authorized Person’s Name], residing at [Authorized Person’s Address], to act as my proxy for voting purposes at the [Organization’s Name] meeting scheduled for [date of the meeting].
This authorization includes the following actions:
- Vote Casting: Vote on all matters presented at the meeting according to my preferences and best interests.
- Representation: Represent me in discussions and deliberations related to the voting matters.
- Documentation: Sign any required documents or forms related to proxy voting.
The purpose of this authorization is to ensure my participation in the decision-making process during my absence due to [reason, e.g., travel, work commitments, health issues]. [Authorized Person’s Name] is fully trustworthy and capable of representing my interests at the meeting.
Attached are copies of my identification and [Authorized Person’s Name]’s identification for verification purposes. Should you require any further information or have any questions, please contact me directly at [your phone number] or [your email address].
Thank you for your cooperation.
Sincerely,
[Your Name]
[Signature]
[Witness’s Name]
[Witness’s Address]
[Witness’s Signature]