46+ Vacation (Short-Term) Rental Agreement Samples & Templates

What Is a Vacation (Short-Term) Rental Agreement?

Are you a landlord that is currently managing a property that accepts short-term rentals? You may want to consider making a vacation (short-term) rental agreement if you want to have healthy and transparent relationships with the renters that will use your place for a short time duration. You do not have to worry if you do not have prior experiences in making the specified document as there are many document development guides that you can use for the given endeavor. Consider a vacation (short-term) rental agreement as one of the strengths of your business so you can be motivated to develop it in no time.

A standard vacation (short-term) rental agreement is a document that binds the landlord and the tenant who will rent the property. This agreement is very important as it provides all the information about the vacation rental that both parties should know and agree with. “The average length of stay for all vacation rental channels is 5.6 nights.” With the short span of time where an individual will rent a property, you may question the necessity of having a vacation (short-term) rental agreement. If you are doubting the usability of the specified document, be reminded that anything could happen in a snap of a finger. What if the tenant accidentally destroyed a part of the property? What will be your resolution? You need to create a vacation (short-term) rental agreement so that you can set not only the expectations of all parties involved but also all the terms of the rental transaction.

If you do not know how to format a vacation (short-term) rental agreement, we suggest you to use a rental agreement template. Using a short rental agreement template and other types of agreement document formatting references can enable you to optimize your time as you try to come up with the best vacation (short-term) rental agreement for the transaction that you and your property are involved in. So, what are you waiting for? Browse through the discussion in this post and download any of the templates and/or samples which you think can be useful on your part as you write your own vacation (short-term) rental agreement.

What Is in a Standard Vacation (Short-Term) Rental Agreement?

Unlike a rental agreement or residential lease that can be effective for many months or even years, a vacation (short-term) rental agreement is only short-lived. Since the latter agreement only covers the rental duration needed by vacationers for a short time period, there are particular items that are essential to be written in the document to protect the rights that both the renter and the landlord are entitled with. Knowing what to put in the specified agreement can give you the ability to focus on how you can utilize it for your own intentions without neglecting or abusing the rights that your tenants are entitled with. Here are some of the basic information that are commonly found in a standard vacation (short-term) rental agreement:

The specific description of the property that will be rentedThe identification of the amenities, items, and equipment available in the propertyThe specification of the duration of the entire rental transactionThe exact and accurate address of the propertyThe rental starting date or the move-in date of the tenantThe rental end date or the move-out date of the tenantThe rent amount that the tenant should pay for the short-term rentalThe scope and limitations of the particular rental agreementThe property’s regulations, rules, and policiesThe maximum pax or number of people that are allowed to rent the property

Qualities of an Impressive Vacation (Short-Term) Rental Agreement

It is important for you to use a vacation (short-term) rental agreement no matter how short the rental transaction will take place. If you already want to try to create a vacation (short-term) rental agreement, you have to make sure that there are certain document characteristics that can be easily observed as your target audience browse through the document. It is important for you to do your best and exert all your efforts when making a vacation (short-term) rental agreement as doing so can help you have an output that can be very advantageous to your business, the landlord managing the property, and the tenants who will rent the space for a short period of time. Some of the qualities that a vacation (short-term) rental agreement should have for it to be considered highlyDO you know some of the ways on howusable and truly effective include the following:

Unbiased: Even if it is your friends who will be using your property, it is important for your vacation rental (short-term) rental agreement to remain true to its conditions. This can help you become more credible and trustworthy to other entities who are also planning the same property on a different time frame.Detailed: Never create a vague vacation (short-term) rental agreement. It is necessary for the document to be as detailed as possible so you can intricately and keenly specify all the terms, conditions, scope, and limitations of the agreement for the short-term rental.Systematic: Your vacation (short-term) rental agreement is essential to be organized. If you can develop a systematic agreement document, it will be easier for your target audience to follow your discussion as well as the exact meaning of the items that you are saying. Hence, this can result to a better understanding of what all the information in the vacation (short-term) rental agreement are all about.Formal: Just because you will be dealing with a tenant for a short amount of time does not mean that you should let go of your professionalism. The formality of your vacation (short-term) rental agreement matters a lot as this reflects the way you treat, communicate, and interact with your tenants.Complete: Forgetting to include important details in the vacation (short-term) rental agreement can result to misunderstandings, disputes, loss of trust, and/or lesser profit. Hence, you have to make sure that the document that you will make is comprehensive and filled with all the necessary information that should be seen in it both by the tenant and the landlord.

10 Steps for Developing an Efficient Vacation (Short-Term) Rental Agreement

Making a vacation (short-term) rental agreement must be strategic. You have to know how to balance the protection of your rights and that of your tenants. The same goes when listing down all of the responsibilities of both parties during the rental period. You have to be properly guided during the creation of the specified document as it is imperative for you to focus on each of the necessary steps that you should take. The ten-step procedure that you can follow so you can develop an efficient vacation (short-term) rental agreement is presented below.

1Look for a rental agreement contract template that is pre-formatted and editable so you can already start developing your vacation (short-term) rental agreement’s format, content, discussion flow, and features.2Use the letterhead of the property, if there is any, to make the document look more presentable and formal.3Write the date when the vacation (short-term) rental agreement has been made followed by the title of the agreement.4Present the parties that are involved in the transaction and specify their involvement and/or participation in the vacation (short-term) rental agreement.5Describle the vacation (short-term) rental transaction that will take place as well as the exact duration of the document’s validity and effectiveness.6Give a clear idea about the property that wil be rented for a short time period which includes its current conditions, the available systems and equipment in the unit, and other materials present in the property which are included in the rent.7Be particular with the price of the vacation property rental and make sure to discuss accepted payment terms and expected payment date/s.8Include any agreement clauses and miscellaneous provisions which you think are aligned, relevant, and needed for the vacation (short-term) rental agreement that you are making. 9Add any information or notes at the bottom of the document depending on the range or scope of your vacation (short-term) rental agreement specifications.10Add signature blocks at the end of the agreement so the tenant and the landlord can both affix their signatures in the document once they are already satisfied with all the items discussed and presented in the final vacation (short-term) rental agreement draft.

Benefits of Having an Excellent Vacation (Short-Term) Rental Agreement

If you will use an outstanding vacation (short-term) rental agreement, you can expect to get a number of benefits and advantages from it. More so, your tenants or renters can also be on-boarded with the document’s purpose of usage so they can appreciate its availability during their short-term rent. Do you know some of the ways on how you can optimize the usage of a vacation (short-term) rental agreement for you and your tenant’s advantage? A few of the many benefits of having an excellent vacation (short-term) rental agreement are as follows:

A vacation (short-term) rental agreement helps promote proper property management as it presents the specific rental terms and conditions even in a short period or time duration.A vacation (short-term) rental agreement, as a formal contract between the landlord and the tenant, allows understanding and clarity about the agreement specifications that have been made between or by both parties.A vacation (short-term) rental agreement ensures the tenant or the renter that the property owner and the landlord are aware of their responsibilities and obligations within the duration of the rental period or term.A vacation (short-term) rental agreement presents the minimum accountability of the tenant especially with regards payment, expected behavior during tenancy, and rented property maintenance.A vacation (short-term) rental agreement can showcase all the possible penalties that can be given to the tenant should he or she decide to break any of the rules and regulations specified in the document.

Dos and Don’ts for Writing a Detailed Vacation (Short-Term) Rental Agreement

Make sure that the tenant and the landlord both signed the vacation (short-term) rental agreement so that the document can be an effective agreement that occurred between the two parties. Aside from this, there are still a lot of items that you have to prioritize, closely look into, and consider so you can make sure that your vacation (short-term) rental agreement is at its best form. Do you want to have an idea about a few dos and don’ts of the specified agreement document’s development? Below are some guidelines that can help you write a detailed vacation (short-term) rental agreement.

Do consider to look into a number of short-term contracts and agreements as these can enable you to better not only the content but also the format of your own vacation (short-term) rental agreement.Do include a move-in checklist (for inspection) in your vacation (short-term) rental agreement so that the tenant, together with the landlord, can assess the rented property’s current condition before the actual rent begins.Do ensure that you will browse through and consider related state laws so that the legalities of the vacation (short-term) rental agreement can be prioritized.Do select the best template which can make it more efficient for you to create a vacation (short-term) rental agreement on your own.Do not use any superfluous words and concepts that can be easily misunderstood as these can mislead or confuse your tenants.Do not include any unneccessary information in the vacation (short-term) rental agreement just to make it look lengthy and in-depth.Do not write any agreement clauses, statements, and specifications that are immesureable, unattainable, and unrealistic.

Vacation (Short-Term) Rental Agreement FAQs

Are there any item about the development of a vacation (short-term) rental agreement that you would like to further know more about? If there are questions that are present in your mind, make sure that you will look into reliable sources of information or you will ask credible entities so you can get accurate answers and/or explanations. Letting your questions be heard can help you to become more open to getting new or updated information that can impact the effectiveness and quality of the vacation (short-term) rental agreement that you are making. Two of the frequently asked questions about vacation (short-term) rental agreements include the following:

Is a vacation (short-term) rental agreement really necessary?

Even if a vacation (short-term) rental agreement will only be used for a short amount of time, it is still necessary to make this document whenever you allow a renter to use your property for a vacation or any accepted short-term purposes. Having a vacation (short-term) rental agreement sets out the understanding of both the renter and the landlord with their obligations to one another as well as the rights that they are entitled with. Hence, a vacation (short-term) rental agreement can be used as an effective reference whenever there are clarifications that are necessary to be done in relation to the particular matters about the short-term rent. If you want to have a well-documented and properly recorded short-term or vacation rental transaction, then developing a vacation (short-term) rental agreement is the best thing to do.

What separates a vacation (short-term) rental agreement from a standard lease or rental agreement?

When making  a vacation (short-term) rental agreement, keep in mind that the lease term should be between one to thirty days. As the title or name of the former rental agreement suggests, this document is only used for a short rental term or period unlike standard lease or rental agreements that can be used for years. There are also agreement clauses and provisions in a standard lease agreement that are not seen in a vacation (short-term) rental agreement especially those that are related to regular payment schedules and property maintenance.

If you are still thinking on whether to create a vacation (short-term) rental agreement or not, just think of the benefits that you can get from it. Aside from promoting clarity to all the conditions and terms of the vacation rental, the specified document can also align your expectations with that of your tenant’s. Are you now ready to make a vacation (short-term) rental agreement document on your own; or do you still need help in terms of the document’s formatting and content development? To give you an effective guide on how to make an outstanding vacation (short-term) rental agreement, refer to the samples and templates which you can all download above.