Adobe PDF

What Is Adobe PDF?

Adobe PDF is a document that contains colors, fonts, graphics, and formatting of any source document that can be opened in Adobe Acrobat, Adobe PDF Reader, Adobe Document Cloud, and any other application and platform used to make the original document. It is a compact and secure file format as the user can view, edit, comment on, and print a PDF file using Adobe Acrobat. The users can also quickly complete and return PDF forms and sign various PDF documents electronically. 

There are many PDF files such as agency proposals and product lists are created every day. Many business firms and organizations consider using Adobe Acrobat Pro in their management work. According to a statistical report, the customers using Adobe Acrobat Pro are 29% employees (less than 50 employees) from small business firms, 48% from medium-sized business firms, and 23% (more than 1,000 employees) are large companies. Thus, Adobe PDF is a great tool to allow numerous business owners, project managers, team leaders, professionals, students, and other individuals to create, view, manipulate, manage, and print PDF files. 

Key Features of Adobe PDF

Use Adobe Acrobat while you work on a desktop, mobile, or the web with ease and comfort. It contains eclectic tools to assist you in converting, editing, sharing, and signing your Adobe PDFs and many others. Understand the key features of Adobe PDF in Adobe Acrobat so that you can easily use the tools and services effectively.

1. Create PDF Files and PDF Forms

Adobe Acrobat enables you to create high-quality and shareable Adobe PDF files such as technology problem statements and financial feasibility analysis documents in wide-ranging file formats such as Microsoft Word, Excel, and PowerPoint. You can easily convert your image files, from JPG, PNG, BMP, GIF, and TIFF into PDFs that you can view reliably across devices and desktops. Make your own electronic editable PDF forms like delivery forms and grant proposal forms if you need to collect form data from customers, sellers, and other people by adding drop-down menus, text fields, checkboxes, and signature fields.

2. Edit PDF Files

Quickly edit the text, images, and visual graphics inside your Adobe PDF from anywhere while you utilize simple tools in Adobe Acrobat for desktops, phones, and tablets. Annotate your PDF documents like a sample annotated bibliography while adding comments and marking them up using the editing tools that allow you to type, highlight, or underline text and incorporate freehand drawings and markings. If you have a PDF document that is too large to send, compress it.

3. Export PDF Files

Spend less time retyping your PDF documents to other file formats. You can export your PDF files to a Microsoft Word, Excel, or PowerPoint document seamlessly. Do it on the go from any device that you have and see that all fonts, colors, page numbers, and overall formatting stay intact. Turn any of your PDF files into JPG, TIFF, or PNG images or functioning HTML webpages. 

4. Sign PDF Files

Do you need to fill out and sign electronic forms quickly? Use Adobe Acrobat to fill out PDF documents, create new PDF forms and manage files online while adding your e-signature from any device. Use the menu bar when requesting digital signatures in your PDF files and track it. 

5. Organize, Share, and Protect PDF Files

Easily add, remove, rotate, or rearrange the pages, create a new PDF of selected pages, and trim the outer edges of your page. Share your PDF files to level up your team collaboration by sending a file to others. If you want to prevent other people to copy or edit your PDF document, use the Protect PDF feature.

Common Uses of Adobe PDF

Having Adobe Acrobat enables professionals and students to gain a consistent and dynamic user experience across desktop, mobile platforms, and web browsers. What are the common uses of Adobe PDF? 

Facilitates Time and Work Efficiency: Adobe PDF helps you to be on time and work efficiently. Before, there are many issues such as limitations and drawbacks when printing PDF files from different file formats like MS Word, Google Docs, and Excel. Today, people can use Adobe PDF to create PDF files from almost any file format, even from HTML pages. Plus, you can also create PDFs from scanned documents and images while dragging and dropping files into the app software. This time-saving function helps users to work more efficiently than ever before. Manages All Files From a Single Application Software: Some well-known app software like MS Word, Excel, and PowerPoint lets the users save their files in PDF format. However, they need to return to those apps if they need to edit their PDF files while downloading and re-saving multiple files individually. Using the latest Adobe Acrobat or Adobe PDF assists users in managing all types of documents from a single application software without opening other apps. There is a one-of-a-kind function in Adobe PDF, a comparison function that automatically searches and highlights the modifications between two versions of the same document which is fantastic for easy and quick document editing. Streamlines Team Collaboration: If your project team is collaborating in a single PDF document, Adobe PDF has some functions like Send for Review or Send for Comments on macOS to streamline feedback from multiple project contributors. It allows your team members to use a variety of PDF editing tools as they receive an email invitation with a link to the review document. They can also use the Sticky Note and Highlight tools to leave valuable comments and mark specific areas for necessary edits. For example, you can use different color options, adjust the opacity of notes and the line weight of highlights, underline, strikethrough, and insert texts without making any changes to the original document. Auto-Completes PDF Files and Customizes Digital PDF Signatures: Project managers and other professionals use Adobe PDF to complete various PDF files in digital formats that don’t have built-in electronic form fields. You can easily add custom fields anywhere for PDF fill-up forms. Also, customize your PDF signatures with your mouse, digital pen, or an uploaded image of your signature. Secures and Optimizes PDF Files: Use password-protect and redact tools to protect your copyrighted documents or confidential PDF files. You may add a password to control who can view and print PDFs and set permissions for copying text and images. Then, use the Optimize PDF tool if you want to compress your PDF file to a manageable file size for easy emailing and sharing while adjusting the quality settings of your PDF file.

How to Create an Adobe PDF File

Adobe Acrobat has numerous features and tools that are very useful for creating, editing, merging, and printing PDF files for your professional business or personal work. What are the basic steps and common methods for creating a simple Adobe PDF file?

Step 1: Use the Create PDF Tool

Open your Adobe Acrobat and click Tools. Select Create PDF tool to open your file and convert any file to PDF. Select the file and click Open. Click Advanced Settings if you are using Windows to customize the conversion settings for bookmarks, accessibility, links, and security, and after that click OK. Use the Create PDF tool when creating PDF files from various sources or file formats.

Step 2: Click the Acrobat Task Ribbon

Use the Acrobat task ribbon when you open your MS Word, Excel, or PowerPoint file. Click Create PDF in the Acrobat task ribbon. If you need to convert an Excel file, you will see a second dialog with additional options. Then, indicate how much of the workbook you want to convert and the final page size, and click Convert to PDF.

Step 3: Utilize the Adobe PDF Tools

When you create an Adobe PDF file, use the tools in the app if you want to edit, export, comment, organize, enhance, or protect your file. For example, select the Edit PDF tool if you want to make some changes to the text and visual content of your PDF document. Or you can easily use the Comment tool if you like to add some remarks on the file if you are working on a team project.

Step 4: Review and Finalize the Adobe PDF

Check your overall Adobe PDF document if you fully include all the essential texts, images, and other points in your file. Consult your team members for their honest feedback on the content, structure, and layout of the Adobe PDF document. If you notice that you overlook some important sections o your Adobe PDF file, proofread, edit and revise it immediately.

Step 5: Print the PDF File

Open your PDF file. Select File and then, Print. Specify any setting like which pages you want to include in your Adobe PDF document. Choose Adobe PDF from the Printer pop-up menu, click Printer Properties to customize conversion settings, click OK and tap Print.


Is Adobe PDF free?

Adobe PDF is a free service that Adobe Acrobat Reader provides for its users worldwide. It allows the user to open and interact with all types of Adobe PDF content like forms and multimedia without any fees. 

How to make a PDF editable using Adobe Acrobat?

Open your PDF file and click the Edit PDF tool located on the right panel side. Use the editing tools to add new text, edit text, or update fonts. Utilize the tools in the Objects list to easily add, move, replace, or resize the images on your file.  Then, name your file and save it as PDF. Lastly, download the edited PDF file.

Why does Adobe Acrobat Reader be one of the best apps for reading PDF files?

Adobe Acrobat Reader is one of the best and preferred apps for reading PDF files because it fully supports 18:9 displays and other aspect ratios and allows the user to have some amount of cloud storage support. 

If you need to create or edit a PDF file, one of the fantastic PDF editing tools for your business or personal use is Adobe PDF or Adobe Acrobat PDF.  Use the integrated tools and services in this unique app software to efficiently and seamlessly create, edit, and print your PDF documents. Plus, we have included different Adobe PDF form templates that you can use when you prepare your important business documents, presentations, projects, and other tasks.