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Digital Signature PDF
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What is a Digital Signature?
A digital signature is a form of coded message that designates a signer. It has the same function as digital fingerprints. This is an electronic form of the signature of a person. It is used to secure any recorded transaction. It is a sample text or a digital copy of a handwritten signature. Today, digital signatures are widely accepted. It has the format known as the Public Key Infrastructure (PKI). It provides good security for every transaction. Digital signatures are a subset of eSignature or electronic signature technology.
Digital signatures have the authenticity of digital documents. It serves as a virtual fingerprint that identifies signers. Data are secured with the use of digital signatures. Compliance with regulations is provided. It gives the proof of origin and status of a digital document. It is one of the things that you have to consider when making a document checklist. You have to ensure that you can provide a good signature for all the digital documents. Messages have integrity because of digital signatures. A digital document is legally valid if it has digital signatures.
Benefits of a Digital Signature
Today that digital signatures are broadly used, it is time for you to know some things about them. Why have companies chosen to use digital signatures? Do they give a lot of convenience to the users? What are the benefits that we can gain from digital signatures? Below, you will find the main benefits of digital signatures and you will know why businesses have started using them.
How to Do Digital Signatures
Maybe using digital signatures on documents is new to you. There are certain ways how you can sign digital documents. You can draw your signatures in Word or Google. Or you can use your handwritten signature. But how can you do this? The following are the steps that you have to take:
1. Get Paper and Pen
The first step is to make a signature the usual way. Get a piece of paper and a black pen. On the paper, put or write your signature. As much as possible, write your best signature.
2. Scan or take a photo
You can have two options as the second step. You can either scan your signature or take a photo of it. This is needed so that you can have an electronic copy of your handwritten signature. Take the best shot of your signature. You can use a table, smartphone, or scanner in scanning or taking a photo of your signature.
3. Convert to PNG
The digital copy of your handwritten signature will be in JPEG format. You need to convert it to PNG so that you can use it. Use a conversion tool that will convert JPEG files to PNG files.
4. Use Your Digital Signature
Now, you have a digital signature. You can use it on Word and Google documents. Just drag and drop the digital signature on documents and place it above the line of signature blocks.
How do digital signatures work?
There is an algorithm that creates a public key that will make your signature encrypted. The data will be secured and will be called a cryptographic hash that will be validated for authenticity.
Are digital signatures important?
Yes, they are important. Nowadays, many documents are digital and we have to ensure that they will be signed to provide authenticity. So, we need digital signatures to accomplish digital documents.
We are in the computer age so we cannot prevent the increase of digital signatures. Many transactions are done online and they are the ones that we need to accomplish every document. Anyway, digital signatures can provide the convenience that we need for every transaction. So, practice doing digital signatures for your own comfort.