40+ Sample Closing Statement Templates

What Is a Closing Statement?

Closing statements are notable for their different purposes, and it is crucial you identify your main purpose to avoid making the wrong kind of statement. But mostly, closing statements refer to three things: (1) to summarize an argument in a debate or court, (2) to document transactions or processes, or (3) to adjourn an event or meeting. And no matter which reason you go for, what matters most is you have written an accurate and well-documented closing statement.

Based on a survey, 2018 garnered around 368.92 billion transactions for products and services globally.

Meanwhile, the US courts reported that the combined filings for criminal defendants and civil cases increased by 18,200 up to 376,762.

Why Are Closing Statements Important?

Indeed, the different purposes of a closing statement mark its many reasons on why they are important, but as a whole, they are significant to clarify information. Closing statements help you grab the highlights of a court debate, understand a meeting’s final word, or even see the total calculations of a business transaction. Without such statements, you might have a hard time getting the gist of a long event, speech, transaction, or any other application. Statements answer a lot of questions, for sure. And have you seen our sample templates already? Download the best example that fits your purpose now!

Closing Statements for Sessions and Meetings

Whether you attend a business meeting minutes, group session, or any gathering in general, closing statements play a great role. A common example is when the host of an event delivers his or her final word to those who attended the meeting before all guests leave. And what do closing statements in meetings contain? We got you covered, they often come with the following elements:

Message of Appreciation: Before saying goodbye to everyone who attended a group session, it is noble to share your gratitude or thanks to everyone who took the time to attend the meeting. A message of appreciation can be a simple personal statement but be sure you really acknowledge everyone’s presence as a kind gesture.Goals: Remind everyone about the goals and objectives of the meeting. A quick outline of each goal will suffice and the purpose of this element is to remind everyone why they are in the meeting in the first place. Thanks to this goal statement, people won’t have to ask why the whole session is necessary.Achievements: To respond to the outline of smart goals, sharing a list of achievements would likely follow. What were the things achieved from the session? State them in detail. Also, this part clarifies if each goal was actually met or not.Recommendations: Another solid closing statement is to include recommendations for the next possible meeting. What can be done to ensure a better session will happen next time? If there were goals not achieved in the meeting, how will you accomplish them? Note each recommendation to make every attendee aware of what to expect someday.Special Acknowledgments: If applicable, mention some special acknowledgments or awards to those who delivered an exemplary performance. Instead of just thanking everyone for coming, there may be specific people to point out for their hard work in organizing the event or maybe their donation for the event’s budget.Summary: Lastly, give a summary of everything that occurred in the meeting. Focus only on the highlights of the entire program. Bear in mind that closing statements should be abridged; long statements are discouraged.

Closing Statements for Transactions

According to The Nilson Report, there were 368.92 billion transactions for products and services globally in 2018. And that leads us to another use of a closing statement which deals with various processes and transactions. Now, how is a closing statement different for transactions? In this segment, we outlined the common things you can find for transactional closing statements.

Property Info: The property info contains the subject of what is transacted. Is the transaction focusing on health insurance, real estate, or a business proposal? Whatever it is, note it. It is crucial that you identify the product, service, or property so anyone who checks the closing statement can tell what is being transacted.Identification of Parties: You cannot ignore the identification of parties. Who are the people involved in the transaction? Name them. Besides stating their names, don’t forget to include their contact numbers, addresses, and other details to identify them. This part clarifies the people responsible for the transaction.Financial Statement: As transactions naturally deal with money, state the amount in the closing statement. Financial statements also highlight the calculations involving finances. And accurate results for the numerical data are very essential in these statements. Or else, there will be conflicts.Schedule: Date and time often go hand in hand with transactional closing statements. Take the payment schedule, for example. There should be a deadline for settling payments. The same goes for the expected schedule of when the transaction starts and ends. Insert the timeline of events if necessary.Terms and Conditions: A transaction, just like any contract and agreement, comes with its corresponding terms and conditions. Incorporate clear terms and clauses to formulate a strategic settlement. Without regulations, expect a hurricane of problems in these transactions at some point.

Closing Statements for Arguments and Trials

You already know about how closing statements are used for meetings and transactions. Now, what about the same statement for trials? Based on a survey, US district courts reported that the total filings for criminal defendants and civil cases boosted by 18,200 to 376,762. Hence, court hearings are no stranger to include opening and closing statements. But in arguments and trials, the closing statement likely consists of the following:

Summary of Arguments

Whether you run a speech for a debate class or work with a lawyer in court for trials, your closing statement would likely summarize the arguments you mentioned throughout the whole session. But, do not just summarize all arguments because it works best to highlight the most rock-solid arguments only. You can improve your abridged version of arguments by practicing in a mock trial often.

Strong Evidence

You can always boost your defense in court sessions by incorporating strong evidence into your arguments. By adding them into a closing statement, the evidence serves as a reminder of why your argument is believable and strong. And it takes wisdom to ensure you state your evidence in an engaging and memorable way.

Other Party’s Weaknesses

Another way to build a noteworthy closing statement is to attack the weaknesses of your opponent’s case. Where there any holes, mistakes, or weak arguments from the other party? Mention them. And your next goal is to refute your opponent’s statements so your argument would be much stronger than theirs.

Final Plea

To end your statement, what is the final plea? It refers to a certain action you want to implement, whether it is to convict, lessen the damage, or acquit—the decision is yours. But, this plea should all support your previous arguments. Otherwise, the outcome might not be what you expected.

How to Write a Proper Closing Statement

Since you already have an idea about a closing statement’s meaning, importance, and elements of its different applications, let us now resume to make the closing statement itself. Rest assured, it can be processed in just four easy steps. Without further ado, here are the steps on how to create a proper closing statement:

Step 1: Identify Your Objective

You already know that there are different functions of a closing statement. Your goal is to formulate a statement that meets your main purpose. It would be wrong to prepare a transactional closing statement when your objective is to create a statement for a court trial. Stick to your purpose because it will help you tailor your statement’s structure in its appropriate function.

Step 2: Download and Edit a Template

Once you are sure of the objective, choose the appropriate closing statement template from our samples above. You can edit and download templates anytime, making it a hassle-free experience in completing a standard closing statement. And by customizing, we mean you can really go for what you wish to achieve. You may add a cover letter, change font sizes, tweak the designs—you name it.

Step 3: Focus on the Important Points

The challenge lies in writing the closing statement. Just like any important business document, a basic tip is to stick with the important points. Highlight the best words needed to share in your statement. If you need extra help, don’t forget to be careful with your words. For example, closing statements in court sessions are expected to have legal terms and professional language. And as much as possible, avoid sending a misleading message.

Step 4: Finalize the Format and Output

Finally, decide your closing statement’s format and output. Should you write a formal letter, educational essay, or a brief argument format? Or perhaps, you want a printed closing statement or an email version only? Jot down your final decisions. The output is important because it serves how you present the closing statement. And an impressive presentation promises an august result.

FAQs

What are other examples of closing statements?

Aside from the three types discussed earlier, some of the notable examples of closing statements are the following:

  • Court closing statements
  • Real estate closing statements
  • Property closing statements
  • Landlord-tenant closing statements
  • Pharmacy closing statements

What is a mortgage closing statement?

The mortgage closing statement is a document that lists each cost associating with a loan. It also enlists the payment schedule and the final amount of its involved fees.

What is a closing argument?

It is known that in trials, closing arguments are crucial. How so? They provide a way for lawyers to arrange all pieces of evidence together for the jury.

A closing statement is your final touch to spread information. And in ending things, the rule is to always close in the best way possible. Whether you make a court closing statement, property closing statement, or any example, ensure that your closing statement pays off. Download from our collection of sample templates for your reference and launch an apex version of closing statements now!