50+ Sample Training Agreements

What is a training agreement?

A training agreement is a contract that is signed between the trainee and the company or corporation which promises the training. In here, the terms and conditions are stipulated extensively, meaning that details regarding the training process will be included, as well as the different materials that will be included in the package in order for the trainee to be thoroughly informed. The duration of training is also included in this contract, as well as the training fee. This is important for both of the parties to know their respective responsibilities, and for either to be able to be held accountable for such promises. The training agreement is ultimately signed by both of the parties, and sometimes but not required, witnesses for further legitimacy and credibility.

Key Elements of a Training Agreement

To be better familiarized with training agreements, workers or students under training should truly know the parts of a training agreement, and the components that make it up as a whole. This enables the trainee to smoothly navigate the bullet points in which they ultimately have to decide whether or not they are aligned with their comfort as employees, for instance, and makes it easier for them to grasp the different offers of certain corporations. Knowing the key elements of this employee training contract also benefits individuals in a way that they are better able to craft new ones that tailor-fit their own company through providing a framework of the important aspects of the agreement. These are the key elements of a training agreement.

Contract Number : The contract number provided by the company or corporation offering the training program is important in training agreements. This allows the company to give an idiosyncratic signature to a certain training contract and lets them keep track of the records better. It is easier then to associate different employees under training with these numbers for future purposes. Generally, contract numbers are essential for better identification, and for better record-keeping.Dates of Training : Training employees is not a marriage, and is something that is ultimately ephemeral. The date or dates of training is and are to be clearly identified in the contract for both the parties to be on the same page. This is for information purposes for the trainee to be prepared for such a duration, as well as for the company to better allocate specific trainers for different individuals, and a schedule for the training in case schedules with other trainees may clash. The record is not only for the purpose of keeping, but also for the strategic planning of companies on how they are better able to provide ample attention and support for their employees that may be on probation while the training is ongoing.Administrator Responsible : For training to work, and for training to actually be of its purpose, an administrator or a trainer or facilitator is needed. Because the company promises to provide the dissemination of different knowledge and skills to those who signed up, they are also to clearly inform trainees regarding who is assigned to help them with their tasks in terms of guidance. The administrator responsible is an integral part of the training agreement, and not only for the purpose of informing the trainee at hand, but also for future use, and for the company to better plan the training in and of itself, in conjunction with the administrator chosen.Company Information : Such a contract requires transaction for specific purposes, which is why the company is to provide details about its own establishment in the training contract itself. This includes the company’s contact details in order for the trainee to be able to contact them or reach out, should he or she have any concerns about the agreement, or perhaps further questions and clarifications regarding certain clauses present in the contract, as well as the company billing, which is a step-by-step walk-through of requesting payment from specific individuals through the issuance of invoices. These are important details to include for the transaction to be successful, and for better understanding of preferred modes of contacting and payment as well.Statement of Agreement : Located in the body of the agreement, the statement of agreement is one of the most important parts of such a contract. This is where the bulk of the terms is summarized and made clear for the parties. Above this is also the explicit statement of the parties involved, i.e. the official name of the trainee, and the corporation or company that is providing the training. As of the statement of agreement, a general overview of the training proposed is stated, and will later be expounded on in the latter parts of the contract. This section of the agreement is important because it first provides the official names of the entities involved for the purpose of accountability and confirmation, and second, it gives a general statement of what is later going to be fleshed out for further clarification of details.Definition of Terms : In this section, terms used in the statement of agreement are further clarified by giving them meaning. An example of which is the identification of the meaning of the words “training provided”, which ultimately refer to participant materials, a qualified trainer, a class certificate, and a supervision of the instructional program. This is an important part of the agreement because it sets the expectations of the trainee and actually lets them know what their training fee is worth. This is for the purpose of transparency and clarity of the offer in and of itself.Training Fee : In this section, the company or corporation has to provide a fixed price quotation for the training offered. They may choose to showcase a break down of the fee for further transparency. This looks like the presence of a type of matrix that describes the parts of the training, i.e. the course materials, and the administrator fee, suffixed with their respective prices, or perhaps just the statement of a duration of time suffixed with the value each time frame has if the rate goes by the hour (depending on the company).Responsibilities of Parties : Terms and conditions are better clarified in this section of the agreement. This is usually divided into three parts, the first being the responsibility of the company in terms of being the provider. They may specify the extents of their training service and which aspects they ultimately take the responsibility of in order to make things clear. The second section expounds on the responsibilities of the trainee, as well as what they are expected to do and accomplish by the end of the training period. Rules and regulations for the trainee may be included here as well. The third part constitutes the provisions that are applicable to both parties.Signatories : The key element of a training agreement is the portion in which the signatories are made. The designated officer of the company or corporation gets to sign the contract, and specify the date of signing, and the same goes for the trainee, and the head or president of the company as well, or maybe a representative. Signatories are important for legitimacy, and for a clear indication that all the parties agree with everything that is written in the contract. The signatures seal the deal and officially make both parties liable for the clauses and terms that they have agreed upon. They are now mandated by state or federal law, as well as corporate bylaws, to abide by the agreement.

How to Assess and Fill In a Training Agreement

As a start-up employee or a student undergoing an on-the-job training, it is important for you to know how to gauge a good and favorable agreement that is not likely to give you the losing end of the bargain. The assessment of terms and conditions is something often overlooked by people especially in a scene where certain job offers are your last resort, for instance, however, it is truly important to see to it that you are greatly benefiting from the deal as well. Other than that, some may also need guidance in filling up the initial parts of the agreement, prior to the contract proper itself which states the specifics of the agreement in and of itself. Some training agreements require trainees to fill up certain details which some individuals may need clarification for. Here, we will discuss the process of assessing training agreements, as well as how to fill them up.

Step 1: Specify the Type of Training

As you know, there are different types of training which you ultimately need to state when filling up an agreement. You may specify if you are signing up for an internship, a youth apprenticeship, or a cooperative work experience. The type of training you are to avail also determines your assessment of the terms and conditions, meaning that if you signed up for one where you are the one to get paid, you should make sure that the rate lies on the minimum wage. This is something you do not have to look into if your training is the kind where you are the one paying (usually the apprenticeship type), which is the type of training majorly discussed in the former parts of this article.

Step 2: Write Your Details

For the purpose of record-keeping and legalities, you are to fill in your details such as your name, date of birth, contact details, and a guardian if you are a minor. This enables the company to keep track of your identity, and reach out to you if needed.

Step 3: Carefully Read the Content

In order for you to best decide whether or not the deal is good for you, you should carefully read the content and look for any loopholes that may leave you at a disadvantage in the long run. Make sure that you are getting paid in reasonable rates, or if it is the type of training wherein you are the one who gives the payment, make sure that the price you are to pay is justified by the training lessons being offered. This is to make sure that you, as an employee under training, or someone trying to achieve excellence at a certain field, ultimately benefit from the agreement itself.

Step 4: Sign the Agreement

Once you are at ease with the content, or terms and conditions stated, you may sign the agreement.

What is an ACA agreement?

An ACA (Associate Chartered Accountant) agreement is a formal and written contract between an accountancy student and their employer that contains the specifications of the training to be undergone by the trainee accountant. It is technically a training agreement that is specific to accountants.

What happens when an employee does bad during training?

When an employee does not meet the standards stated in the training agreement, it is likely that they will not pass the training, thus, are unable to push through with their employment. In some cases, department heads may choose to put them under probation as of the moment, and see if there will be any improvements in the long run.

How do companies determine the dates of training?

The duration or time frame of the training is completely arbitrary on the nature of work to be done by the employees. Companies usually come up with these by virtue of precedence or past events regarding people working on the same task, which establishes how long it takes for employees to learn specific skills and learn new information, as well as the period of time it takes for them to master these and be able to perform them.

Training agreements are important for both the parties to solidify the promises they give to each other. This ensures that the trainees are actually able to get the training that they need and looked forward to getting from the company itself, and that the company is also getting the service that they need from the trainees, or the training fee they require from those that they take under their wing, depending on the nature of training being dealt with. Generally, training agreements serve the ultimate purpose of contracts which is to legitimize agreements, and to guarantee accountability from all of the parties involved.