55+ Sample Contact List Templates

What Is a Contact List?

As everyone has family, friends, co-workers, and acquaintances, you do not expect to reach them out personally all day. Others may live far away or are busy most of the time. Thanks to the golden age of technology, a contact list makes it simple to store important information about everyone you are acquainted with. Those contact details help you know how to reach your colleagues through the given phone number, email address, and others. The same goes for knowing which address they are currently staying in. Therefore, contact lists are documents that collect the names, their corresponding contact info, and other essential data for convenient tracking.


Did you know that in China, the average number of contacts for every WeChat user is 194?

Also, Statista’s survey concluded that female social network users in the UK had an average of 243 friends between 2012 and 2013.

Why Are Contact Lists Important?

Indeed, a contact list is self-explanatory—a list of your contacts. But when you look back on its importance, it lies in how communication is important. What if you need to call someone for an emergency? You would not feel desperate when you already have that person’s details laid out on the list or directory. Thanks to contact lists, you receive quick access to essential information about anyone. And if you have digital storage for contacts, hard copies cannot be ignored too. The contact documents are your best source when things go wrong in the digital platform.

The Types of a Contact List

Although contact lists have similar basic information to gather, there are different types of such lists. And they would differ according to your list’s function or purpose. In this section, we will introduce you to four common types of contact lists.

Basic Contact List: A basic contact list is what anyone can depend on as it contains wholly on basic contact information. As long as the sheet enlists the name, address, phone number, or email address, then it is already enough. In some cases, there is a “Notes” section for additional info. And this type is best used for personal contact details rather than business-driven data.Customer Contact List: One example which is often used in retail or stores is the customer contact list. In this type, contact lists are primarily used for business information. For example, it will be easy for the seller to write down the customer’s names according to the products bought, quantities, prices, and contact details. This type is also known as a client contact list. And when you have promos or discounts to share for clients, you message every customer from the list.Employee Contact List: Business organizations would surely depend on contact lists made specifically for employee information. With an employee contact list, it will be simple to know every employee at work. Expect to recognize employees according to their names, addresses, and home or mobile numbers. But since this is not a basic contact list, further details tackle the job title, work number, employee email address, and office address.Emergency Contact List: A typical yet very important example is the emergency contact list. Expect to log the list with all the details regarding who to call in case of emergencies. For example, a manager can call an employee’s emergency contact if the said employee did not go to work without informing ahead. Work and schools usually ask for such info. In other cases, not just the names of family members and close friends will be asked but also the doctor or health expert’s details.

What Are the Benefits of Contact List Templates?

You already know how useful a contact list is, but do you ever wonder why templates are still necessary? Do not forget that we already have free downloadable and printable contact list templates prepared for you. Check them out, and you will eventually see which template suits your list’s purpose best. And some of the recognizable benefits of a contact list for you to review are the following:

Ready-Made Templates

You need not write down numbers, prepare a format, nor start from scratch. Why so? Contact list templates are already ready-made or pre-formatted. You only need to fill in each blank in the list to complete it. And if you want to change certain factors, these editable templates are ready for customization as well. Contact information could not get any easier than that.

Organized Contact Data

If you are looking for professional-looking contact lists, then the templates are your best bet. The contact list is organized in a way where it is easy to manage. Therefore, adding, taking out, and changing some details in the sheet is easy to manage. Your only concern is to adjust with the list’s organization, and you will ace using it in no time.

Versatile Templates

You can make a contact list for any application, which makes it very versatile. Do not assume that you can make a list for all personal contacts alone. You can create contact lists for work, school, clients, and more. In fact, the types of contact lists discussed above were just a few examples; you can set your list’s function.

Hassle-Free Experience

It is no surprise that the templates are wholly for your convenience. There is no need to take a stressful experience when contact lists should be easy to use. At the point where your data gets larger, do not be afraid. You can produce more lists to welcome more contact details, making contact tracking and tracing easier.

How to Create a Contact List

According to Statista’s 2016 research survey, the average number of contacts for each WeChat user is 194. Imagine if each person has at least a hundred plus of contacts and they suddenly get deleted. Let us say the app might crash or that data gets lost. It would be a waste to have those contacts gone. And that brings us back to why to how having reliable contact lists is essential. But your contact list might not be helpful enough if poorly made. Learn more about how to make a contact list properly in this section.

Step 1: Know Your Contact List’s Purpose

What is your contact list’s purpose? Indeed, the document enlists contact information. But be more specific of what it is for. Are you creating a contact list to gather all personal contacts? Or perhaps, you are using it to enlist your customers in business? Whatever your reason is, be sure to be reminded of it so you will not lose track of how to form and use the list. Maybe you end up enlisting the names of your clients to a list that was meant for detailing your close friends’ contact info. Also, you may observe a general contact list that covers everyone but a more specific type of list makes it easier.

Step 2: Write Down the Contact Details in a Template

After you have selected a template from our collection of contact lists, you will slowly input all contact details there. You can prepare a checklist if you want to ensure you cannot forget everyone on the contact list. Just check if every name or detail you want to add in the template is complete. And if all checkboxes are marked, you are done listing. Also, avoid jumbling every name’s contact info. The key is to ensure that every name is paired with his or her corresponding phone numbers, email address, and more. Thus, it is wrong if one name is paired with another person’s contact numbers.

Step 3: Organize the Details

Once you finish listing the details, that is good. But the process does not end there. How sure are you that the details are presented in an organized manner? Rearrange them if necessary. You could add a table with the appropriate rows and columns for your list. Charts, bar graphs, and other visual organizers will help in setting a better presentation too. Or perhaps, you like to go for a creative route by adding cute designs and other embellishments.

Step 4: Use an Easy-to-Follow Structure

When you use the contact list soon, do you think it is easy to follow? With that, it means the list itself has readable texts, correct information, and not hard to understand. You can always place labels and categories to signify which parts are for the names, addresses, etc. Labels can save a lot. What if you thought a phone number was for the person you are looking for. But actually, that number was only for that person’s emergency contact. Take note that the smart goal is to form an easy-to-use contact list.

Step 5: Prepare Extra Spaces

Lastly, add extra space. That is where you add notes, comments, and other details. More so, extra spaces help give room for more contacts. So if you know more people someday, add them down to the list. Remember that once you finish making a list, your job is not yet done. You are to update the contact list regularly in case there are some changes in contact details and other things to add.


How many contacts should a person have?

There is no exact number of how many contacts you should keep. One person may have five to ten contacts only, but others can have more. In fact, a 2012-2013 survey in the UK concluded that female social network users had an average of 243 friends. Hence, the answer is up to you.

What makes an effective contact list?

An effective contact list does not simply contain all the necessary contact details, but it is easy to read and understand when you use it.

What are the other names for contact lists?

Contact lists can have many names but are similar in meaning and function. Examples include the buddy list, address book, contact details or information, and connections.

When you need to reach out to a certain someone, it is no surprise that getting their contact details becomes your first attempt. That is if you cannot talk to that individual personally yet. And to make it simple in storing and sharing that individual’s contact information, enlisting that person’s details in a well-made contact list is just the right solution. That way, you need not worry about losing contact details from your gadgets or emails since a contact list marks as your backup data. So do you want to start making your backup info for contacts? Download now!