What is a Job Training Checklist?

Companies conduct job training in order to kickstart their employees’ experience in the company and to familiarize them with the different work processes that they will be handling. Recruitment teams strive to scout the very best talents in a pool of job candidates in order to hire people who will produce the best results for their company. A job training checklist can provide a step-by-step approach to organize a training program to mold your new and old employees into the best professionals for your business. A proper training needs analysis has to be undertaken in order to produce the best training process that will be beneficial to your new employees so they may expand their knowledge and skills.

What is Training?

It is the initial phase of employment wherein employees are instructed on the procedures of their specific job roles and company policies. Whether you are a startup or a big corporation of a thousand employees, it is important to devise a new hire training program for onboarding and educating your new employees. Training helps aspiring professionals and previous employees of a company develop or enhance the skills that they have to be able to efficiently perform their work process. Employees go through a complete onboarding process to learn and prepare for what’s to come for their work duties.

What Are the Benefits of On-The-Job Training?

The standards and qualities that a company wants to attain must be imparted to their newly-hired employees from the beginning if they want to reach the company’s goals. Once the Human Resources department has done its job of successfully employing new people for your company, you would want to keep them as they were the best in a pool of candidates.

Productive employees that produce high-quality work

If a proper training session has been undergone by an employee and if a company’s training management devised an exceptional training plan, it can produce well-trained employees knowledgeable on the job processes and can produce quality results–just as they have been trained. Well-trained employees that are more skilled in their jobs spend less time finding the solutions to their problems or having to improvise because they were already well-equipped and provided with the necessary resources at the beginning of their employment.

Work efficiency

The goals of the company should be imparted to new hires at the beginning of their employment in the company. If the training department allots the necessary time and resources for training their employees from the beginning, they are more likely to be efficient in their work process and make little to no mistakes.

Sense of accomplishment

Naturally, when we produce good results at work, we feel accomplished and have a sense of self-satisfaction due to the time and efforts we expend. When you realize that your efforts are geared towards a company of small or big size, and that all your productivity will help people outside the company, it makes it worth it.

Increased productivity and successful business results

Provide them with the baseline goals of your company. If you want to garner certain results, your new hires must be taught the same things and also provided with the necessary resources to achieve the KPI’s for their job role.

Higher Employee Retention Rate

If the company kickstarts their new hire’s training with success, employees are most likely to stay with the company and produce more efficient results as time goes by.

Topics Discussed During Employee Onboarding

Just as meeting a person for the first time provides us with a first impression of them, a company introduces itself by the way it onboards the employees from day one.

New-hire paperwork and requirements: This is usually the first procedure in any professional endeavor, even since the beginning of the job hunt, job seekers are tasked to provide their personal documents such as resumes and cover letters to not only showcase their skills and talents, but also to formally introduce themselves. A company’s new hires are required to present their paperwork for verification of their credentials, contact information, and background so they can be formally employed in the company. It’s a standard measure at the initial stage of the job hunt process and to establish yourself in the company once hired. A certificate of employment or COE is provided to the employer after they sign the job offer to validate their new employment in the company.Compensation and Benefits: These are what an employee receives in exchange for the services that they provide their employer. The benefits that an employee receives from a company can also be called employee perks. These are overtimes, medical insurance or HMO, vacation leaves, memberships and discounts with partner organizations such as gyms, and bonuses that an employee is entitled to above their salary. Their payroll schedules must also be discussed during the onboarding process to ensure a fair compensation for their services.Job Role Responsibilities specific for you:Corporate culture: Also called company culture—it is how an organization can be characterized—what beliefs hold true within the workplace? What values are upheld? How do the leaders treat their employers—and how do their employees act? All of these characteristics are made up of the individual efforts of an employee. The disregard for defining the company’s culture may make or break an organization because this can be considered the structure as to how an organization should perform as a whole.The mission, vision, and values of the company: The mission and vision statements of your company give you insight into what their business is about. And what do they do? What do they stand for? When deciding on a company to allot all of your efforts and talents to, you may want to consider what its values are. You will be a direct reflection of the company as an employee. You will carry their name with the work efforts you produce and even while outside the workplace because you are employed by them. If the standards a company upholds for itself and its employees are of quality or questionable, it’s most likely that your superiors will lead you with those qualities as professionals who have had more experience in the company. In return, your own work ethic and the efforts you produce will reflect that of your superiors.Standard workplace policies: These are the company’s do’s and the dont’s. Companies must have an extensive discussion on their workplace policies in detail. This will help employees navigate the workspace and be aware of what to do and what to not do. Topics discussed usually include shift schedules and break times, late and absence policy, what the proper attire to wear to work is, and who to report to if there are times you would need allowance on these things. If you want to perform your duties well. Review your specific company guideline.Organizational structure: An organization chart or structure is a visual diagram that shows how the company works as it showcases the job responsibilities of an employee and who their superiors are–who they will have to report to, until the higher part of the funnel or the CEO. This displays the workflow of the company based on the roles of each individual job position. This introduces a new employee to the leadership team and who their manager is, among the company’s other key stakeholders.Administrative procedures: Part of assimilating your employees into the workplace and settled in their job positions is helping them be familiarized with the administrative systems that your company employs. Employee education includes being adept on the technological processes such as logging in and out, and email account use. Even though some new job hires already have previous working experience working for similar roles like their current position, it’s still a necessity to give them proper know-how on the systems that your company employs. Each company has its own business goals and plans that make its systems unique.

FAQs

What are the two methods of training?

Workers can be trained onsite and during work hours, which is called on-the-job training. Training within the vicinity of the workplace helps to familiarize them with the work process and lets them experience first-hand the tasks and responsibilities required of their job post. Off-the-job training, on the other hand, is training conducted at a site away from the professional workplace. Although this training method is more costly as it requires transportation means and having to improvise for the necessary training materials, this helps promote a stress-free working environment and gives a focus on learning.

How are employees who work remotely trained?

Remote employees are those who don’t work on the site’s location. This can be due to living in an area far from the site’s location, employee disability, or company culture, or uncontrollable circumstances such as a pandemic or natural disasters. Workers who work remotely should be given a similar training program as those employees working onsite. A company is liable for their employees and thus making them responsible to make the necessary adjustments and give them an adequate training process, despite the conditions. After all, the company will be the one to reap the rewards.

Different Kinds of Job Training

There are several training programs that vary according to the company’s requirements, need for employees, and training budgetThese different types of training will help you familiarize yourself with the workplace and the company culture. Below are the most common types of learning and development programs that companies devise to educate their employees for business progression and success.

Onboarding

Employee onboarding is the whole process of assimilating your employees into the company from the moment they signed the job offer to familiarizing themselves with the workplace culture and educating them on the skills necessary, until they are able to perform the tasks without your supervision. Companies would want to ensure a smooth onboarding process for their brand new hires help them get used to the work environment. This initial process sets the tone for the new hires at the workplace.

Orientation

Usually, companies adopt the orientation program during the initial week of the employee’s start date in the company. The Human Resource department or department trainer is tasked with the responsibility to impart knowledge to the company’s new hires. This is a one-time process as it is their job to educate the employees, but also the responsibility of trainees to step up to the plate and do their best to participate; which was what they were chosen as employees for. They discuss the company and its organizational structure, the workplace environment and its policies, their job responsibilities, and the benefits that they are entitled to in their specific job posts.

Technical Skills Development

Or hard skills, as they call them—are those skill sets that are directly relevant to your job role. The purpose of technical skills training is to educate the employees on certain specifications that they will need as a requirement for their job. This is basic skills training for employee education. Due to the prevalence of innovative advancements in technology, employees also undergo technical skills training to stay up-to-date on the latest technologies and systems in the industry. Employees gain the skills necessary to be able to work efficiently and advance in their careers.

Soft Skills Development

Soft skills or interpersonal skills are basically our people skills that we use during interaction with people such as communication—whether verbal, written, or both, listening skills, openness to learning, leadership skills, teamwork, and public speaking. Developing soft skills is necessary to form successful work relations and to adequately operate in the workplace. It is one of the most important aspects of being hired as an employee of a company because you will need to make contacts and form connections with your colleagues, superiors, and the company’s important stakeholders, if necessary. Soft Skills Development Training trains employees to enhance their communication skills as new hires will need to adapt to the workplace. Employers deem soft skills as a huge part of their employees’ position in the company—whether they are fit for the role, deserve a promotion, or need to be kicked out.

Products and Services Training

After being given a thorough discussion on the company’s background, they are given an overview of the products and services or the company’s offers. The topics that will be discussed are the features, variants, price, and other specifications of the products and services of the company.

Quality Training

The Quality Training process ensues to instruct employees about the quality standards that the company adopts for their job roles or for their products and services. This type of training is applied by product-developing businesses. Employees are instructed on how to conduct quality control processes in order to comply with the company’s standards.

Safety Training

Companies that are involved with heavy machinery and chemicals conduct safety training to impart safety precautions to their employees. Safety training is important as it helps new employees keep safe and protect themselves from any possible work-related injuries. If you work in the food service industry, extra measures need to be ensured for the safety of your customers, as one mistake can cost a company millions in damage control. Safety precautions also include the standard fire and earthquake drills and evacuation plans.

Team Training

Team training allows employees to work together for them to build strong relationships that would be beneficial as workplace peers. Team efforts are vital to a business’ health as collaboration between people in teams allows processes to be carried out with success. As company newbies, they aren’t familiar with the people they will call their colleagues as much as they aren’t familiar with the workplace culture. The process of assimilating your employees also holds the responsibility of introducing them to the people they will collaborate with. Giving importance to team efforts helps to foster a positive work environment to keep them motivated. In turn, more productivity can be generated.

Employees eager to get started in their role are required to complete a training session first. This helps them polish their skills and get familiarized with their job responsibilities. Employees who have proper job responsibility know-how are happier as they are able to perform effectively at work and present good results to their employers.