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46+ Sample Project Scope Statements
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What Is a Project Scope Statement?
If there are large projects at hand, 30% of project managers actually break these projects up into segments so that a more specific list of deliverables and evaluations can be observed (source: wrike). This is a great strategy for proper project management. A project scope statement entails the beginning of project scope management. Project managers use a project scope statement as this can help stakeholders assure the confirmation of the results that they can expect from a given project. A project scope statement can also help clarify and present the limitations and restrictions of the project at hand.
Standard Details Found in a Detailed Project Scope Statement
There are specific information or details that are essential to be observed in any project scope statement. If you want to fully-utilize your project scope statement, you have to ensure that it will be as complete and as detailed as possible. Here are some of the points of discussion that you should never forget to include in your own project scope statement:
1. The Specification of the Need That Your Project Would Like to Address
Make sure that your project scope statement will have an area for justification. This should be in the form of a statement that explains the reason why the project was initiated, to begin with. This part of the project scope statement can make it easier for stakeholders to understand why the execution of the project is necessary.
2. The Planning and Identification of the Project’s Scope
Provide an outline of your project’s determined product, expectations, and service based on the specifications of your plan for project scope management. You need to define your project’s scope accordingly. In your project scope statement, you have to let your stakeholders understand the proper description of your project works before any of these event starts.
3. The Listing of the Conditions That the Project Need to Meet
It is imperative for your project scope statement to provide a clear idea of your acceptance criteria. Present all the particular conditions that should be met before your stakeholders can expect the provision of the project’s deliverable which can lead to the successful realization of specified results.
4. The Presentation of the Project’s Deliverable
What are the objectives of the project? What are the results that are expected to be delivered during project processes and upon the project’s actual completion? You have to present the deliverable of the project so you can set proper expectations from your stakeholders.
5. The Identification of the Items That Will Not Be Done Within the Project’s Life Cycle
Clarify assumptions made about the project. Give an idea about the project’s limitations, restrictions, and exclusions so that all the stakeholders of the project can be fully aware of the things that are not scoped by the project’s execution. Through this, you can present the things that the project can achieve in consideration of identified uncertainties.
6. The Outlining of Call-to-Actions When Addressing Uncertainties
Prepare the things that you and your team have to do when faced with uncertainties. It is important for you to highly-consider assumptions especially within the scope of project management. Allow your project scope statement to showcase your resilience by listing all the steps that you will take if you need to address issues and concerns that will arise within the entirety of the project’s timeline.
Purpose of Project Scope Statement Creation
There are different ways on how a project scope statement can be useful to different project stakeholders. With how a project scope statement can positively impact your project management efforts, we highly-suggest you to make the document without any hesitations. Some of the reasons on why it is important to create a project scope statement are listed below.
6 Steps for Developing a Compelling Project Scope Statement
Projects, big or small, usually have a project scope statement. If you do not have any idea on how you can create your own project scope statement, do not worry as we can help you with that particular concern. Below are the steps that you must take or execute so you can develop a compelling project scope statement.
Step 1: Look For the Best Project Scope Statement Template That You Can Download, Modify, and Utilize
Just as how project proposal templates work when making a project proposal, using a project scope statement template can also be beneficial if you plan to begin the creation of the particular document. Select the most suitable pre-formatted template which you can easily, efficiently, and comfortably use as a formatting guide.
Step 2: Write Down The Project’s Objective and Description
Be particular with what the project is for. State the nature of the processes that are needed to be implemented within the entire project timeline. Make sure that you will also be specific when it comes to identifying the boundaries of the project. Through this, you can showcase the appropriate definition of the project’s extent of implementation in consideration of given requirements. In this section or part of the project scope statement, you can also add brief information about the project’s stakeholders if you would like to.
Step 3: List the Outcomes That You Expect to See Once The Project Has Been Fulfilled
Ensure that the expectations of your stakeholders are the same as yours. You need to be on the same page with all the other entities involved in the project so you can veer away from the possibility of having misunderstandings or disputes with any of them. Make sure that you will clarify all the project deliverable so you can promote transparency and credibility within the entire project.
Step 4: Give an Idea About the Approach That Will Be Used for Project Implementation
Present the methodologies that are aligned with the management of the project. You have to set the foundation of the project by planning the actions that you will execute. Consider the requirements and goals of the project when developing this section of the project scope statement.
Step 5: Identify the Boundaries of the Project and the Risks of its Implementation
It is necessary for you to present all the boundaries or limitations of the project. Developing a project scope statement should also deal with the appropriate identification of what is not included in the project’s execution. Aside from these items, you also have to give a heads up on the potential risks that the project team may face once the implementation of project processes begins.
Step 6: Polish the Project Scope Statement
Look into the details of the project scope statement a couple of times. Make sure that you will refine the document in the best way you could so you can have an excellent output which your project stakeholders can surely benefit from.
Benefits of Creating a Clear Project Scope Statement
A project scope statement is considered as the most important document within the entirety of project scope management. There are many advantages that can come along if you can come up with an outstanding project scope statement document. Here are some of the benefits that you and your stakeholders can get or experience out of creating a clear project scope statement:
Dos and Don’ts for Making an Impressive Project Scope Statement
The project scope statement that you will develop can provide your project team and other stakeholders all the documented basis that you have to be aware of as you try to make essential project decisions. With this, it is of utmost importance for you to focus on the creation of a project scope statement. Here are some of the things that you should and should not do as you make a project scope statement:
1. Do Ensure That You Will Collaborate With Project Stakeholders When Making the Project Scope Statement
All the entities involved in the project should be aware of and must agree with the project scope statement. Aside from the project team, it is also important for you to consider the insights of your clients and any other stakeholders that you will be working with.
2. Do Consider the Transparency of Your Project Scope Statement
Since a project scope statement is created prior to the actual execution of project plans of action, you have to make sure that you will take the time to develop it in the most effective and most realistic way possible.
3. Do Know How You Can Maximize the Usage of the Project Scope Statement
As you try to create the project scope statement, it is important for you to have a full understanding on how you can make the most out of its usage. Be particular with the proper interlinking of all the project scope statement sections which can give you the ability to direct all project efforts accordingly.
1. Don’t Make Your Project Scope Statement Vague
Try to make your project scope statement as concise as possible. Since you will use a project scope statement to communicate the actual scope of the project to your stakeholders, it is important for you to present the specific information that will not give any room for misinterpretations and/or misunderstandings.
2. Don’t Make a Project Scope Statement After Any of the Project Processes Has Already Started
Consider the timeliness of the project scope statement’s development. You have to set and define the project’s boundaries rights away. A project scope statement should be developed prior to the implementation of any project action plans and not during the actual project execution. With this, you have to make sure that you will talk to your project team and other stakeholders during the early stages of the project planning life cycle so you can already come up with a highly-usable project scope statement.
3. Don’t Make Drastic Changes With Your Initial Project Scope Statement
You have to remember that a project scope statement can enable you to recognize the boundaries, limitations, and constraints that you have to consider when looking for and selecting the potential solutions for possible project problems. Once the project starts, you can modify little details in the project scope statement if it is really called for. However, drastically changing the content of the project scope statement when problems arise will only negate the reason why the document has been developed in the first place.
Your project scope statement can showcase a baseline that presents the project’s scope, deadlines, limitations, deliverables, and work requirements. Developing a project scope statement is challenging. However, your desire to manage your project accordingly and effectively should be bigger and stronger than the hesitations that you have with regards to project scope statement development. Consider the usage of any of the downloadable project scope statement templates and samples in this post so it will be easier for you to create the particular project scope statement that you need.