Scope Statements: What Are They?

A scope statement is an effective communication tool that outlines an entire project’s deliverables and features, as well as a list of stakeholders who are involved in the execution of that project. Usually, it is written by the project manager and includes objects and goals to help measure success. According to Saaslist, poor communication costs small businesses, with a number of employees between 100 and 100,000, $420,000 up to $62 million every year.

Meanwhile, Saaslist found out that poor communication costs small businesses $420,000 up to $62 million every year.

What Should a Scope Statement Include?

What does a scope statement remind you of? To some, it is part of project management, while to others it reminds them of the tasks that need to be done. These are correct assumptions of a scope statement. And to properly outline your scope statement, you must address the following:

Justification: No project starts without a need to be addressed. So, use this as your justification. It usually starts the scope statement by explaining the need for your project, and how the end result will solve that need. Scope Description: The scope description is the most important part of your statement. It is a list that contains the project’s goals, sources, deliverables, and desired results. With this, boundaries are established for the project. Business Objectives: This part defines your business’s targets you want to achieve with the project. This can include strategies, business models, customer satisfaction, and others.Project Deliverables: To meet your business objectives, list the deliverables your team members need to produce. This can include the following: instruction and installation manuals, marketing materials, press releases, advertising campaigns, and more.Project Exclusions: While it is essential to define what your project includes, it is also very crucial to list what this project does not include. This is important in setting the boundaries as well.Constraints: Project constraints are what make managing projects such a puzzle. Time, money, and scope are the top three constraints. These are interconnected, which means when you pull over a lever on scope, another lever on money or time will also move. Assumptions: The project assumptions are the results of constraints. It is important to list this as it will give stakeholders an idea of what resources are needed and gives you an insight as to where your biggest risk factors lie.

How to Write a Compelling Scope Statement

Writing a scope statement might sound a lot, but it is easier than you think. The best way to do it is by using a statement template. Start browsing through our website to unveil a collection of ready-made stencils fitting for your business needs. If you want a working scope statement, consider the following tips in making one.

1. Avoid Using Jargon and Heavy Language

You will be dealing with different departments like marketing, HR, and finance, and many people will read the scope statement. Because of that, it must be easy-to-understand. Thus, avoid using jargon and heavy language will keep your statement consistent and it will put the message you want to convey across.

2. Keep It Short

Because the scope statement is seeking stakeholder buy-in, there will likely a lot of editing to be done before it is finalized. Also, the scope statement will be a quick reference guide later on. So, make sure it is simple, and save your words for the full project plan.

3. Avoid Sweeping Statements

Defining reach and establishing limitations are the main intent of your scope statement. Other things that are not mentioned in your statement are not your responsibility. So, do not over-commit to the project before it even starts.

4. Make Sure It Answers Questions

Make sure your scope statement answers the following questions: “What are the long-term business benefits?” “What does it provide our customers that do not already exist?” and “Is this better than what we currently offer on the market?”

FAQs

How is a project scope statement different from a project scope management plan?

They might sound similar because their outcomes can be the same. However, a project scope statement is followed by a scope management plan detailing a project from start to finish.

What are the different types of statements?

  • Profit and Loss Statement
  • Diversity Statement
  • Endorsement Statement
  • Teaching Statement
  • Billing Statement
  • Confidentiality Statement
  • Vision Statement
  • Mission Statement

When to use a scope statement?

You can use a scope statement when you manage a project. It should be part of your plan and provide a detailed description of the works that must be done.

Project management asks a lot from project managers. But you do not have to worry about putting every task in place because you can do it properly with a scope statement. For more statement templates and other types of business stencils, visit our website today and get the chance to sign up for any of our subscription plans.