What Is a Property Maintenance Proposal?

Property maintenance can be described as any preventive or reactive maintenance activity aimed at keeping a building fully functional and working at its best. Maintaining property entails a diverse set of tasks and requests. Responding to tenant maintenance requests, maintaining landscaping, servicing and repairing air conditioning systems, providing pest control, and even cleaning and painting common areas are just a few examples. Safety inspections are also an important element of property maintenance because defective equipment, such as alarm systems, or hazardous conditions, can be a major liability. You can check out the available property maintenance proposal template and use it as a reference.

Buildings that Require Property Maintenance

If you are hesitant to push through with a property maintenance proposal because you lack sufficient information in what is considered to be requiring it, then this curated list is just for you. Give it a read and be knowledgeable of what buildings will require the document. Generally, private property such as houses owned by families requires another form of maintenance that will cater to their specific needs. You can look into a home maintenance service agreement if your client prefers that over the public property maintenance proposal. Otherwise, continue reading to know about the different buildings that require the Proposal.

Apartment Complexes: Residential communities such as Condominiums, is perhaps the most common type of building for routine property maintenance, necessitate a lot of upkeep to ensure safe and satisfied tenants. Property maintenance is critical for safe and comfortable living, from elevator functionality to energy efficiency and indoor environmental quality. Tenants may come forward raising an issue that may affect their life if it is unresolved, whether it is an unmanaged or faulty electrical wiring to constant dripping in their respective bathrooms, a property maintenance proposal must be immediately made so that repairs and other necessary inspections can be conducted.Retirement Homes: Assisted living facilities are fairly large and spacious, and they require regular property care to keep them running well. Maintaining and managing these kinds of properties are even more important for Retirement homes and assisted living since residents often require extra care to preserve their health and safety. You can’t expect these retirement homes to run in low power because they may endanger the lives of those living in them. Broken equipment, a malfunctioning thermostat, or other avoidable malfunctions are the last things nurses and aids need. Families of these residents are paying for the facility after all.Hotels: Hotels like other buildings with residents or tenants that would occupy rooms require care and maintenance as well. Just as it is in residential communities, to ensure that the facility complies with health and safety regulations and maintains a certain level of quality for guests. Regular property maintenance ensures a pleasant environment for guests who will likely recommend the hotel to others as well as optimal functionality for owners. No guest wants to stay in a hotel room with old bedsheets and broken light fixtures. So the management needs to look after each guest who leaves the room.

Certifications for Property Maintenance Professionals

Regardless of whether you are a property manager or not, you may be considering further education or credentials to enhance your career in regards to your capability to maintain a property. High school graduation is usually required to work as a property manager, but competition in any professional field can be severe. There are various property maintenance certificates available that will help you stand out from other property maintenance workers, whether you have a GED or a Master’s degree in maintenance engineering. Below are a handful of the more reputable and popular options that you can look into.

Certified Property Manager (CPM) Program: Since the CPM program is one of the most prestigious qualifications in the industry of property management, this is why it starts at the top. This certification, which is given by the Institute of Real Estate Management, will provide you with the information you need to maximize the value of any property and might help you make twice as much as the average property manager. Unfortunately, being eligible for this program isn’t easy. Trainees must have a real estate license and a minimum of two years of experience. Pricing is similarly costly, with total charges ranging from $7,500 to $8,500.Certified Apartment Manager (CAM) Program: The National Apartment Association offers the CAM certificate, which is one of the greatest programs you can enroll in if you just want to work in residential communities or apartment buildings. A series of related courses, a completed final project, and an evaluation test are among the prerequisites for this certification. Members of the NAA can obtain the Certified Apartment Manager credential for $865.Residential Management Professional (RMP) Program: The Residential Management Professional certification, like the CPM program, requires candidates to have a real estate license, two years of work in the property maintenance profession, and 100 unit management experience throughout their candidacy term. The National Association of Residential Property Managers (NARPM) is a non-profit organization that certifies property managers in ethics and professional conduct. The cost of this designation is only $150.Certified Manager of Community Associations (CMCA): The Community Association Managers International Certification Board awards the CMCA program, which is considered one of the most useful and practical certifications available to property managers. Those who earn the certification manage condo and homeowner associations, co-ops, and resort communities, to name a few or members of the organizations are constantly updated on the rules and regulations of property management in order for them to adhere to the laws of the state or city the property is in. The total cost is $315, which includes the application fee, exam, and the first year of certification.

Benefits of Property Maintenance Services

If you are a property owner or manager, you are probably overloaded with a variety of chores every day. The last thing you want to worry about is mending the dented sign out front or repairing the split asphalt at the back of the parking lot while tending to your tenants’ requirements. That’s where a professional property maintenance crew can help. They assist you in protecting your investment by replacing equipment and supplies, repairing damage, transporting trash, and Cleaning. Give this list a thorough review before proceeding with a proposal as well as a property maintenance service agreement.

Repairs Are Not an Issue: You will want to have a strategy in place for repairing visual and internal damage as time, weather, and constant use take their toll on your property. Everything from cracked asphalt and concrete to damaged signage may be repaired by a top-notch property maintenance service provider, who has the tools and technical skills to do it. They will help you out to make sure the repairs that are done within your property are functional and will last long, not merely for a few good uses.It’s Simple to Relocate: Moving is less stressful when you have a great property maintenance team on your side. They may help clean the area, remove big items like machinery and furniture, dump trash, correct minor damages, and scrub the spot free of grit and grime, whether you are vacating the space, preparing to move in, or just rearranging items around. Having the crew ready will decrease your worry over having to deal with physically transporting items that may be too heavy for you to handle.Your Property Is Kept Tidy: Pressure washing, which involves spraying dirt, debris, mold, and loose paint from concrete surfaces and structures with a high-powered hose, is one of the best services a property maintenance staff can provide. It cleans filthy windows, soiled walkways and sidewalks, and tree sap-caked store awnings, among other things. Pressure washing is a quick and efficient approach to restore a building’s or space’s cleanliness. Not only is it less the effort of actually scrubbing down the dirt or having to replace certain parts of the wall, but it also saves you time and money.Graffiti Isn’t An Issue: Graffiti is not only unsightly, but it can also cause permanent damage to your property. Furthermore, frequent graffiti has major long-term social and environmental consequences: recurrent tagging can support theft and lead to greater littering and loitering on your property. That’s why it’s critical to engage a property maintenance crew that’s been trained to deal with the issue. Certain staff services offer eco-friendly graffiti removal solutions to help you recover your property. Some can also conduct a surface analysis of your structure and apply an anti-graffiti coating to help prevent future paint, stickers, and markers from adhering to it.Specifics Are Handled for You: One of the biggest advantages of hiring a property maintenance service provider is that you won’t have to worry about tiny issues like replacing garbage cans or repainting a building’s exterior. A good property care crew will work to keep your property clean, functional, and attractive at all times. This could include things like parking lot striping such as adding extra spaces or touch-up fading, uneven lines, clearing stains from walls and floors, and repairing broken or worn-out trash cans.Prompt Assistance During a Storm: Although bad weather can cause havoc on your home, a knowledgeable property maintenance worker can assist you after a storm. They will clear and dispose of built-up debris surrounding the property, clean storm drains, gutters, and rooftops, and assist with any damage to the structure, walkways, or parking lot. Especially a large and spacious property may require a lot of time to clean up after the passing of a storm, so with extra hands, you will save time in picking up broken shards of glass or other dangerous and broken items that have flown through and laned on your area.Your Property Remains Clutter-Free: Illegal dumping affects many properties, particularly commercial and industrial ones. It occurs when people abandon obsolete supplies, trash, furniture, or equipment by dropping them off at a property rather than recycling or otherwise safely disposing of them. Fortunately, a property maintenance service provider can assist you in clearing out the large amounts of trash that are clogging your parking lot or obstructing your building’s back entrance. Certain property maintenance companies have hauled anything from tires and freezers to mattresses and outdated computers, and they are well-equipped to do it.

How to Make a Property Maintenance Proposal

Reaching this point means you have gone through all the necessary information there to become an efficient writer in conducting a proposal for property maintenance. Carefully go over this guide to make sure you have not forgotten any relevant information to add to your proposal. Don’t be shy and make use of the property management services proposal template to save you time, rather than starting from scratch.

  • 1. Write an Executive Summary

    For the first step, you will need to draft out an Executive Summary fitting for your property maintenance proposal. The proposal’s main points should be summarized in an executive summary. It should restate the document’s goal, highlight the most important elements, and describe any relevant information, conclusions, or recommendations made in the proposal. It’s better to be direct and straight to the point in this so that readers won’t be confused as to what the purpose of the proposal is and who it is supposedly directed toward.

  • 2. Elaborate on the Maintenance Plan

    As listed above, there are various benefits that clients can gain from hiring a service crew. But they will need to specify the services that they are requiring or requesting from you. Whether they are proposing you maintain the cleanliness or another service, it is better to list out all of it in this section. The more specific the better.

  • 3. Tabulate the Cost Summary

    Knowing how much to charge is an important part of any proposal. Most property maintenance businesses charge a monthly fee of 8 percent to 12 percent of the rent collected as a normal residential management rate. The usual property management fee is 10%, which means you will charge $100 per month for a home that rents for $1000. Rates for commercial and multifamily properties range from 4% to 12% of the monthly rent. You can include a Graph Analysis for convenience upon reviewing.

  • 4. Prepare a Property Management Agreement

    By including your property management agreement in your proposal, your prospective client will be able to view your Terms upfront. It also gives customers the option of immediately signing an agreement. To make it easier to mail back, keep this area on separate pages. If you are unsure how to format it, you can view the property maintenance agreement sample as a reference while also utilizing the available property maintenance agreement template.


What is in the maintenance contract?

Many sectors use maintenance contracts, which are described as a contract between two parties that establishes an agreement for one party to maintain an asset held by the other. Maintenance contracts can exist for a variety of things, including equipment, a building, landscaping, computers, other information technology, and so on.

What are the disadvantages of property maintenance?

While there are a few drawbacks, it’s worth noting that property maintenance may be too expensive to afford if your business relies on rent payments to stay afloat each month. This is especially true if you hire a professional on a part-time or full-time basis rather than on a case-by-case basis. It also means you will have less control over your property.

What is the difference between a property owner and a landlord?

Property managers often operate as on-site caretakers of rental spaces and apartment complexes, whereas landlords typically own the property they Rent. Property owners and landlords may or may not play a significant role in meeting the requirements of renters in some instances. Property owners are often more focused on their real estate investment and rental income than they are on their tenants, which is the fundamental distinction between them and landlords. While landlords are still the proprietors of their rental property, they are more involved in the day-to-day operations.

Now that you have reached the end of the article, you are more than ready to begin writing the property maintenance proposal. Make use of the curated lists found within this article to further assist with your needs. Don’t forget that you may need to view the agreement sample as an accompaniment to the proposal as well as a maintenance contract template. Those are available on this site, too!