50+ HR Form Samples & Templates

Found in this collection is an array of HR forms used for different HR-related intentions in the workplace.

Human Resources

Most people spend the majority of their waking time at the office, fulfilling job tasks and other obligations expected of them. But no matter how good a person is at what they do, you can’t expect them to be happy all the time due to the stress and pressure that come with the responsibilities handed to them. This is where the human resources department steps in.

Human resources refer to the people that staff and operate an organization. This includes every single person that works for the company along with the department authorized to manage employee-related resources. As the most important asset of an organization, the status and welfare of employees are given the utmost priority so that the company may continue its operations effectively.

Eight Functions of the HR Department

The human resources department plays a number of roles in the company. In general, HR practitioners help sort out problems within the workplace by working alongside the management and the staff to ensure orderliness and tranquility. Hiring employees is relatively easy, but keeping them motivated, developed, and retained is something that most HR personnel continue to struggle with.

While the department’s primary aim is to keep employees satisfied, there’s more to this sector that not many of us are knowledgeable about. Let’s discuss the specific functions of the human resources department below.

1Policies: If you wish to establish peace within the workplace, you need to set some ground rules. Company policies are written in the best interest of the management and the law. Once they are implemented, these policies need to be conveyed to employees in a way that they could understand. Proper comprehension is crucial in its execution, as any form of misinterpretation could possibly put either party in legal trouble with the court of law. As long as they are properly communicated, the company does have the right to change its policies over time.2Employment: To the average person, the human resources department is mainly known for its role in the recruitment of employees. Job postings that announce the positions available in the company along with the duties and skill level that come with the opening are also identified. The sector is responsible for screening these applicants by administering tests and interviewing prospective candidates until they can hire someone to fill the role. HR managers also have the authority to terminate employees who have failed to comply with an agreement without violating any laws in the process.3Training: Career growth is valuable to anyone who has worked with a company for quite some time. Companies that fail to see this may end up losing some of their best talents before the end of each year. Thus, conducting training programs that center on the development of a person’s skills and expertise is essential for career progression. Not only will this broaden one’s knowledge in the field, but it can also help you discover areas for improvement.4Compensation and Benefits: Getting paid makes everything worth the time and effort. Another way to increase recruitment and retention rates is through an employee benefits program. Companies often entice applicants and employees with free health insurance, dental insurance, and a retirement plan for as long as they are employed in the organization. The department works hard to design the best packages for these benefits while minimizing the coverage costs for employers.5Equality and Diversity: Discrimination is a controversial issue experienced by many individuals in the workplace. Equality and diversity are two of the most important qualities of a healthy work environment. This demonstrates the company’s ability to establish acceptance, respect, and teamwork in spite of the differences in race, age, gender, culture, political beliefs, religion, and sexual orientation among employees. The HR department must see to it that everyone is treated equally despite their individuality.6Disciplinary Procedures: It can be difficult to manage a large number of people at a time. Some people have the skills to perform the job, but not the values and morals to behave appropriately. Disciplinary procedures are usually taken to address acts of misconduct within the workplace. This should give both sides the opportunity to explain their side of the story before any sort of action is taken against them. Written warnings are often given as a chance for the employee to fix any performance issues and prevent an unfair dismissal.7Company Principles: Every organization has a vision and mission that they wish to uphold. This defines their purpose, intent, and principles that are meant to influence the behavior and performance of staff members. These principles help shape the company’s culture for employees, investors, and clients to be inspired by. However, it all boils down to how the HR department is able to relay these principles to each and every one of the company’s personnel. Bear in mind that these principles can be a key factor in making important business decisions.8Performance Appraisal: Companies strive to be the best in the industry, but it’s impossible to achieve this dream with half-baked outputs. The human resources department works in conjunction with other department managers to evaluate the performance of their employees. The performance appraisal process occurs annually to assess whether or not an employee has progressed since the last evaluation. This will serve as a basis for any promotion, retention, or termination decisions that may take place at the end of the session. Only qualified employees will be given special rewards for their exemplary reviews.

Essential HR Forms Every Company Needs

Now that we have tackled the main functions of the human resources department, you might have a clue about the type of forms used to carry out the responsibilities that were mentioned. There are many reasons why these forms are documented on paper in the first place.

For one, it’s a great way to hasten the process for staff members to do more with the limited amount of time in their hands. Processing HR-related actions can be pretty complicated, given the number of people that make up the company’s workforce. From recruitment to staffing, financial concerns to legal matters, the human resource department does what it can to make sure that important data is properly documented for the current and future state of the organization.

So, what kind of HR forms can your company benefit from?

HR forms are generally classified into different categories. These are as follows.

Recruitment and Appointment: Application forms, employment interviews, and staff appointment forms are just a few examples of HR forms related to recruitment and appointment. The business documents that belong to this category are used to give applicants the chance to prove themselves and set special meetings with the department head.Screening and Safety: These are the forms used for screening individuals and reporting incidents that occur in the workplace. One of the main goals of the HR department is to maintain a safe and peaceful environment for its workers. Thus, applicants and current employees are obliged to conform to the company’s policies and requirements if they wish to carry on with their employment. Employees who are found guilty of harassment, or violations of a similar nature, will likely be charged and terminated by the employer. Early Employment: This refers to the pre-employment and early employment forms used to collect information from new hires or potential candidates, specifically for probation and induction. This includes new employee onboarding forms, candidate evaluation forms, and probation assessment forms. The information reflected in the form will be analyzed and forwarded by the assigned HR practitioner to the upper management for further evaluation.Development and Reward: Staff reviews, self-assessments, and training applications are all part of a career management scheme. Alongside department managers, the HR team will conduct a performance evaluation on employees to reward diligent individuals for their contributions to the company. Final ratings are usually indicated in the form to help the management determine whether the employee is an eligible candidate for promotion. Life Events and Leave: Forms that pertain to personal changes, work-life balance, or time away from work are categorized as life events and leave forms. Regular employees are granted a number of leave credits by their employer for medical, vacation, or personal reasons. However, they must first request or apply for these benefits to ensure that company operations are not affected. Payment and Benefits: Finance-related forms for overtime, payroll, or similar motives are crucial for employees to be compensated for the time and effort rendered. Some examples include overtime request forms, hourly payment input forms, and forms for employee banking details. Exit or Termination: Employees that wish to file for retirement or leave the company to pursue other ventures are required to submit these forms before leaving. The document should express the person’s intention to leave the company as well as their reason for doing so. The HR department will then review these forms and clear the employee from any obligations.