If an illness causes you to leave work, you may need to provide your employer with a doctor's note. Typically, a doctor's note for work includes a timeline for…
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What is a File Note?
A file note is a comprehensive documentation tool used by employees, individuals, and professionals to deal with their files and organize documents such as concept notes, and other items in their personal or professional work. Taking notes is an efficient time-saving method that can be done electronically nowadays using word processing tools and digital notebooks than taking notes using traditional notepads and sticky notes. Still, there are some people who prefer to use handwritten notes in their work. They usually scan their handwritten notes for electronic storage so that they can easily search for the note in their electronic note system.
According to a 2014 research study conducted by Mueller and Oppenheimer, it stated that 14.6% of the laptop notes were verbatim, while the longhand or traditional handwritten notes only had 8.8% verbatim overlap. Other reports published in 2011 and 2017 revealed that an average adult can write around 13 words per minute, while the average typing speed is approximately 40 words per minute. Thus, these statistical reports have shown that digital note-takers record more words from the lecture than traditional note-takers. On the other hand, handwritten notetaking is a beneficial method if you need to carefully process and retain information and answer conceptual questions.
Examples of File Notes
If you need to record essential information, there are many file notes that you may use for the proper documentation of your personal project or office work. Here are some common examples of file notes used by legal professionals, medical experts, researchers, and academic professionals in various fields.
Best Note-taking Apps for File Notes
Do you want to go paperless while you record your business document, journal report, and meeting notes efficiently? Here is a list of the top-rated note-taking apps that you can use for your personal tasks or office work.
How to Create File Notes
As one of the essential documentation tools, file notes can be written using digital and traditional pen and paper note-taking methods. Digital note-takers use audio recorders, note-taking applications, personal digital assistants, voice-to-text programs, and other wide-ranging technologies to simplify and quickly record file notes. Whether you are a digital or traditional note-taker, choose and follow the simple steps you preferred below so that you can easily create file notes.
Step 1: Condense and Organize Notes Using the Cornell Method
If you want an organized and systematic recording and reviewing notes, write Cornell notes using our sample Cornell note templates in PDF. Rule your paper or digital notebook with a two-inch margin on the left side and leave a six-inch area on the right part where you will write your notes. Skip a few lines in the six-inch area when the speaker moves to a new point. Complete the phrases and sentences as much as possible. The two-inch left column is your cue column where you review and reflect on your notes after the class or meeting. The six-inch right column is where you record the lecture or speech as fully and meaningfully as possible. Create a 2-inch section below the two columns for the summary of your notes in a sentence or two.
Step 2: Highlight the Main Points Using the Outlining Method
Use the dash or indented outlining method to record contents and show relationships in a well-structured system. It reduces editing and helps you to easily review the main points for review. While listening to the speaker, write the main points in a systematic pattern based on space indention. Add the main points farthest to the left and indent each more specific point to the right. Indicate the levels of importance as you distance away from the main point. This method is best if the lecture or talk is presented in an outline format.
Step 3: Connect Facts or Ideas Using the Mapping Method
Mapping is all about connecting each fact or idea to every fact or idea. It helps you to visually monitor your lecture or speech despite any conditions. As a graphic representation of the lecture or talk, it enables immediate knowledge, emphasizes critical thinking, and maximizes active participation. Add numbers, marks, and color coding as you restructure your thought processes to analyze your understanding.
Step 4: Draw Columns and Tables Using the Charting Method
For a chronological-based lecture or speech, draw columns and label proper headings in a table. Identify the categories to be covered as you set up the columns and tables in advance. Record information such as words, main ideas, and phrases into the proper category. Use this method if you want to reduce the amount of time you spend on editing and reviewing.
Step 5: Write in Sentences
If the lecture or speech is organized and quick but heavy with content, use the Sentence method as you write every new fact, idea, or topic on a separate line and use numbers to organize your notes. This is a beneficial method to help you track information despite hearing different points and having difficulties with how you will fit them together.
FAQs
Some examples of file notes are accounting file notes, client file notes, legal file notes, medical case file notes, meeting conference file notes, office file notes, project management file notes, research file notes, student academic file notes, and trainee file notes. File notes at work are called file notes for improvement which are forms used by project managers to their employees when they discuss any areas where improvement is necessary. A file note in research, known as a note to file, is used to explain and record deviations, issues, or events taking place in the midst of the research process that cannot be documented in a standard research case report. Some common types of research notes are causal, descriptive, and exploratory. The common types of note-taking formats are the Cornell method, the Outlining method, the Mapping method, the Charting method, and the Sentence method. When you take notes, listen attentively to the speaker, take complete notes, make sure that you include detailed notes, search for note-taking cues, revise your notes, replay lectures or talks, and use handwritten notes. What are some examples of file notes?
What do file notes mean at work?
What is a file note in research?
What are the common types of note-taking formats?
How to take notes effectively?
Keeping clear, detailed, and organized file notes is a fundamental way that many individuals, employees, and practitioners use to set up and maintain an efficient and productive workspace. It helps you to become organized and manage your projects properly so that you can accomplish them right on time. Remember the aforementioned importance and examples of file notes, the best note-taking apps you can use, and the basic steps or methods to create file notes. Easily download and use our sample file note templates and other PDF document samples for documentation and note-taking such as delivery notes, meeting minutes and meeting notes, and DAP notes.