What Is an Interview Analysis Report?

A written record of a professional, guided conversation is called an interview Analysis Report, and making sense of your interview respondents’ particular stories is what a narrative analysis entails. These reports may be published pieces interviewing a prominent or public individual, or they could be used privately in admissions and employment circumstances. These individuals must also obtain information and insight into each job candidate that is being interviewed. The simplest method to do this is to have the individual doing the interviews produce a report that summarizes the experience and can be shared with others. This article provides you with an interview analysis report template that you can use if your company has no provided format.

How to Write an Interview Analysis Report

After you have conducted interviews, you will need to assess what people have told you. This can be a simple or complicated process, depending on the intricacy of your project, but no matter what your project is, it’s critical that you follow specific criteria for analyzing your interviews. Even if you think you have a very good notion of what individuals have told you and are anxious to start putting what you have learned into practice, doing a thorough analysis is critical to come up with an interview analysis report. If you are confused about how to write an interview report, then you can check out available interview written report examples we have provided as well as sample templates for Interview Sheet.

Step 1: Be Familiar with the Interview

You begin to acquaint yourself with your Data throughout the first step. If you have audio recordings, you will almost always need to conduct some sort of transcription in order to work with them. This is when you look through all of your interview data and start taking notes, as well as when you start marking early thoughts for codes that might define your material. The goal of this phase is to get to know your data. You may need to transcribe everything said and done throughout the interview if you’re doing a comprehensive and exploratory study. It will depend on your money and time whether you transcribe it yourself or hire someone to do it for you. Most companies would not allow their staff to allow someone else to transcribe confidential information.

Step 2: Creating some Initial Codes

A code is a concise Summary of what is stated in the interview; thus, you should jot down a code every time you see something intriguing in your data. The term refers to a description rather than an interpretation. It’s a method to begin grouping your information into relevant categories. You can assign several codes to this area, and it’s completely acceptable to assign various codes to one section based on your preferences. So, depending on what’s being stated and the aim of your study, you will employ different codes. If you are doing an exploratory analysis, where the themes are determined by the data, or a deductive analysis, where you are looking for certain themes, your coding will differ.

Step 3: Searching for Themes

Themes are wider and entail active interpretation of the codes and the data, whereas codes highlight important information in your data. You begin by reviewing your list of codes and the extracts that go with it, and then try to group the codes into bigger themes that reveal something fascinating about your data. The process of looking for themes is an iterative one in which you transfer codes back and forth to try out different combinations. Some of the topics may be subthemes of others. Not all codes will be compatible with one other during this procedure. Some codes, if they are intriguing, can become themes themselves, while others, if they are repetitive, can be included in a temporary mixed theme.

Step 4: Reviewing Themes

This is the step where you review and refine the themes that you identified. You study all of the excerpts connected to the codes to determine whether they support the theme, if there are any conflicts, and if there are any overlaps in themes. If there are many contradictions within a theme or it becomes too broad, you should consider splitting the theme into separate themes or extracting them into an existing theme where they fit better. Reread all of your data to see whether your themes appropriately capture the relevant topics in your interview and if there is any uncoded data that should be coded since it matches your theme.

Step 5: Identifying and Naming Themes

Each of the topics you identified in the previous phases is given a name and a description. The names of the themes should be descriptive and, if feasible, entertaining. You don’t simply tell what the topic is about in your explanation of the theme; you also express what’s fascinating about it and why it’s important. You determine which tale the theme conveys and how this story links to other themes as well as your overarching research question when you discuss the topic. You should be able to give a cohesive story about the theme at this stage in the analysis, potentially with some subthemes. It should be feasible for you to properly describe your topic.

Step 6: Producing the Report

The final report will vary depending on your project; you may wish to give personas or user scenarios as the final deliverable, but there are some constants you should always include. As a result, you should create a concise description of what you have learned from your research. You have already written a summary of your topics, which you may use as the basis for your final Report. Use excerpts from the participants’ comments to illustrate your results while presenting your topics.

Starting the Transcription Procedure

Transcribing is no easy task to get through especially if you are pressed for time or have short attention spans. It happens to everyone but the important thing is getting through the job. Below is a curated list for you to go about the transcription process with ease and minimum hassle.

Listen to the entire recording: Now that you are ready to get started, start by listening to the audio recording all the way through to gain a better understanding of its intricacy and familiarity. Consider the recording’s actual duration and how long it will take you to transcribe it. Listen to the tape while taking quick notes to get a sense of how the transcribing process will go. Determine the total number of speakers and the tempo of speech, as well as any technical language that you may not be familiar with. Make a list of any additional languages or accents you hear. All of these considerations may cause you to lose time while transcribing, so keep them in mind.Create a preliminary draft: Make a rough transcription of the first draft. You will be able to type much quicker if you take a casual approach to produce your initial draft. This is critical, especially if you aren’t a natural typist. You can scribble most of it down without thinking about the accuracy, then go back and polish it up afterward. Start the recording and transcribe as much as you can if you are entering the transcript into a word processor. You can pause it if necessary, but avoid rewinding the tape. Going back will disrupt your typing flow and cause you to lose time. Remember, this is just a preliminary draft; perfection isn’t required.Using shortcuts: Using shortcuts is one method to help the process go faster. This makes typing quickly much simpler, and any errors will be replaced with the proper word immediately. You may specify words that appear frequently to auto-correct and they will update automatically, saving you time. When it comes to revising and structuring your transcript, using placeholder text may save you a lot of time. You may use online tools to change placeholder text for speaker names and speech habits with complete spelling.Use Timestamps: Adding timestamps as you move through your first draft is another technique to save time. If you know you will have trouble transcribing a certain area, pause the recording and set a timestamp next to the relevant sections so you can return to it later. Because it’s part of a rough draft, performing all of these things may make the editing process go much more smoothly.Proofread and Editing: After you have finished your first draft, go through it again and make any necessary changes. It should be a comprehensible transcript, but it will very certainly have mistakes and missing parts, which you must correct. Replay the recording from the beginning and compare it to the transcript. Make sure everything is correct and make any necessary changes. It’s vital to be patient because this might take a number of hours, but it will be a lot simpler after you have completed a rough transcript. You may speed up your editing by using the shortcuts you put up during the rough transcript phase. Check the accuracy of the recording by replaying it. As you listen to the tape, edit the last few sections.Format the document: The transcript must now be formatted to resemble an interview transcript. Add paragraphs, headers, titles, and page numbers, as well as change the font size. It’s now time to locate and change any placeholder text you used. Make one final check of the transcript to ensure that it is structured correctly.

Interview Process Stages

Most often an Interview has a linear process, although the main purpose varies but at the end of the session, the interview has gained what they are after. There are four stages of each employment interview as a basic structure but some can go through semi-structured interview. Take a look at some of our example interview questions and interviewee questions. Consider when they could appear during the stages outlined below.

Introductions: The customary exchange of names, small conversation, casual inquiries as you are brought to the venue of the interview is your first chance to impress. Weather, traffic, hobbies, and other topics may be discussed in order to put you at ease or relax. It’s a simple method, but it’s frequently all that’s required. Present the firm in a favorable light when it comes to establishing a strong first impression. If your organization has a reputation for being a difficult place to work, be honest but not demoralizing. With so many tools at a candidate’s disposal, it’s easy to discover whether a firm isn’t giving the entire truth about its internal workings and culture.Information Gathering: Following a small conversation, you would want to acquire some information, or, in other words, ask the applicant to give you their elevator pitch. This is a crucial phase since it demonstrates how prepared or unprepared the applicant is, as well as their ability to think quickly on their feet. It’s critical to pay close attention to the candidate’s elevator pitch: is their speech well-organized? Is it brief? Is the candidate self-assured in their talents and credentials? When they’re speaking, how does their body language look? These are all crucial details to keep track of since they will frequently reveal everything you need to know about the candidate’s potential as an employee.Exchanging Questions and Answers: The interviewer will start by asking you questions about yourself, your schooling, previous job experience, other items on your Resume, as well as your hobbies and aspirations. You may also be asked questions about the company and the position you are applying for. An interview is primarily a two-way exchange of ideas, with the applicant interviewing you as much as you interviewing them. Prepare a set of standardized questions for all interviewers to ask the candidate. When it comes time to evaluate the applicant, it ensures that the different interviewers have at least some similar ground. In addition to having questions prepared ahead of time, it’s a good idea to consider how you would respond to a difficult question since stumbling with your words will appear unprofessional.Conclusion: The interviewer will recap the conversation and answer any questions you may have. This is the time to emphasize your enthusiasm for the organization and the position, as well as how you are uniquely equipped for it. The interviewer should clarify the following steps in the hiring process, as well as how and when you will be contacted again. Request a business card so that you may send a thank-you message with proper spelling and address. If the interviewer brings up compensation or perks, don’t bring it up. When you are definitely being considered for the position or when an offer is made, these will be mentioned.


How do you compose an interview summary?

Give the reader an overview of the interview topic while writing an Interview Summary Sheet. Write about the basic subjects you discussed, and quickly explain whether anything unexpected came up during the interview. Give your potential reader whether it is someone from the HR department or a supervisor in your company the important facts regarding the interview in the exit interview summary. Most importantly, the name and position of the interviewee should be stated.

What is the purpose of an interview evaluation?

During the Interview Assessment phase, interviews are frequently utilized to get insight into the candidate or interviewee’s personal and professional history, their respective skillset of how it would be beneficial to the company, and other relevant details. Through an interview evaluation, they are also intended to benefit the applicant since it is an excellent method to learn more about the position and firm they are applying to.

What is the significance of analysis in an interview?

It may not seem like it but there is a lot going on during an interview, and it is easy to miss information that contradicts your preconceived notions about what individuals will say and do during the interview. A thorough analysis will guarantee that you go through your facts in a methodical and comprehensive manner without the risk of forgetting any significant information that was stated in the Interview.

Although a thematic analysis is mainly used for research purposes and analyzing data gathered from studies, if you think about it, it can also be applied when analyzing interviews. Coming up with a report after performing an interview analysis will come in handy when supervisors or the HR department will be reviewing the candidate and decide if they are fit for the role or the intended purpose of the interview. Utilize the exit interview analysis report in order to organize all the necessary information in one document.