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What Is an Interview Analysis Report?
A written record of a professional, guided conversation is called an interview Analysis Report, and making sense of your interview respondents’ particular stories is what a narrative analysis entails. These reports may be published pieces interviewing a prominent or public individual, or they could be used privately in admissions and employment circumstances. These individuals must also obtain information and insight into each job candidate that is being interviewed. The simplest method to do this is to have the individual doing the interviews produce a report that summarizes the experience and can be shared with others. This article provides you with an interview analysis report template that you can use if your company has no provided format.
How to Write an Interview Analysis Report
After you have conducted interviews, you will need to assess what people have told you. This can be a simple or complicated process, depending on the intricacy of your project, but no matter what your project is, it’s critical that you follow specific criteria for analyzing your interviews. Even if you think you have a very good notion of what individuals have told you and are anxious to start putting what you have learned into practice, doing a thorough analysis is critical to come up with an interview analysis report. If you are confused about how to write an interview report, then you can check out available interview written report examples we have provided as well as sample templates for Interview Sheet.
Step 1: Be Familiar with the Interview
You begin to acquaint yourself with your Data throughout the first step. If you have audio recordings, you will almost always need to conduct some sort of transcription in order to work with them. This is when you look through all of your interview data and start taking notes, as well as when you start marking early thoughts for codes that might define your material. The goal of this phase is to get to know your data. You may need to transcribe everything said and done throughout the interview if you’re doing a comprehensive and exploratory study. It will depend on your money and time whether you transcribe it yourself or hire someone to do it for you. Most companies would not allow their staff to allow someone else to transcribe confidential information.
Step 2: Creating some Initial Codes
A code is a concise Summary of what is stated in the interview; thus, you should jot down a code every time you see something intriguing in your data. The term refers to a description rather than an interpretation. It’s a method to begin grouping your information into relevant categories. You can assign several codes to this area, and it’s completely acceptable to assign various codes to one section based on your preferences. So, depending on what’s being stated and the aim of your study, you will employ different codes. If you are doing an exploratory analysis, where the themes are determined by the data, or a deductive analysis, where you are looking for certain themes, your coding will differ.
Step 3: Searching for Themes
Themes are wider and entail active interpretation of the codes and the data, whereas codes highlight important information in your data. You begin by reviewing your list of codes and the extracts that go with it, and then try to group the codes into bigger themes that reveal something fascinating about your data. The process of looking for themes is an iterative one in which you transfer codes back and forth to try out different combinations. Some of the topics may be subthemes of others. Not all codes will be compatible with one other during this procedure. Some codes, if they are intriguing, can become themes themselves, while others, if they are repetitive, can be included in a temporary mixed theme.
Step 4: Reviewing Themes
This is the step where you review and refine the themes that you identified. You study all of the excerpts connected to the codes to determine whether they support the theme, if there are any conflicts, and if there are any overlaps in themes. If there are many contradictions within a theme or it becomes too broad, you should consider splitting the theme into separate themes or extracting them into an existing theme where they fit better. Reread all of your data to see whether your themes appropriately capture the relevant topics in your interview and if there is any uncoded data that should be coded since it matches your theme.
Step 5: Identifying and Naming Themes
Each of the topics you identified in the previous phases is given a name and a description. The names of the themes should be descriptive and, if feasible, entertaining. You don’t simply tell what the topic is about in your explanation of the theme; you also express what’s fascinating about it and why it’s important. You determine which tale the theme conveys and how this story links to other themes as well as your overarching research question when you discuss the topic. You should be able to give a cohesive story about the theme at this stage in the analysis, potentially with some subthemes. It should be feasible for you to properly describe your topic.
Step 6: Producing the Report
The final report will vary depending on your project; you may wish to give personas or user scenarios as the final deliverable, but there are some constants you should always include. As a result, you should create a concise description of what you have learned from your research. You have already written a summary of your topics, which you may use as the basis for your final Report. Use excerpts from the participants’ comments to illustrate your results while presenting your topics.
Starting the Transcription Procedure
Transcribing is no easy task to get through especially if you are pressed for time or have short attention spans. It happens to everyone but the important thing is getting through the job. Below is a curated list for you to go about the transcription process with ease and minimum hassle.
Interview Process Stages
Most often an Interview has a linear process, although the main purpose varies but at the end of the session, the interview has gained what they are after. There are four stages of each employment interview as a basic structure but some can go through semi-structured interview. Take a look at some of our example interview questions and interviewee questions. Consider when they could appear during the stages outlined below.
How do you compose an interview summary?
Give the reader an overview of the interview topic while writing an Interview Summary Sheet. Write about the basic subjects you discussed, and quickly explain whether anything unexpected came up during the interview. Give your potential reader whether it is someone from the HR department or a supervisor in your company the important facts regarding the interview in the exit interview summary. Most importantly, the name and position of the interviewee should be stated.
What is the purpose of an interview evaluation?
During the Interview Assessment phase, interviews are frequently utilized to get insight into the candidate or interviewee’s personal and professional history, their respective skillset of how it would be beneficial to the company, and other relevant details. Through an interview evaluation, they are also intended to benefit the applicant since it is an excellent method to learn more about the position and firm they are applying to.
What is the significance of analysis in an interview?
It may not seem like it but there is a lot going on during an interview, and it is easy to miss information that contradicts your preconceived notions about what individuals will say and do during the interview. A thorough analysis will guarantee that you go through your facts in a methodical and comprehensive manner without the risk of forgetting any significant information that was stated in the Interview.
Although a thematic analysis is mainly used for research purposes and analyzing data gathered from studies, if you think about it, it can also be applied when analyzing interviews. Coming up with a report after performing an interview analysis will come in handy when supervisors or the HR department will be reviewing the candidate and decide if they are fit for the role or the intended purpose of the interview. Utilize the exit interview analysis report in order to organize all the necessary information in one document.