"You don't get a second chance to make a first impression," said James Uleman, PhD, a New York University psychology teacher. As an impression management researcher, Uleman tells us that…continue reading
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What Is an Information Sheet?
There is no specific meaning for an information sheet since it may refer to many things. But one thing is sure—the sheet’s purpose is to inform. Expect the information document to outline all the important details of a person, business, place, or any other subject. Also, information sheets function like fact sheets, where factual information on specific topics is summarized. And such files will be given to specific people or the public to inform. In short, information sheets depend on what detail or type of info will be written inside. Thus, determining what or how to write the info is important before making the sheet itself.
According to a survey, the full information or data made, copied, utilized, and gathered by people worldwide was said to reach 59 zettabytes in 2020.
Also, the Federation of American Scientists (FAS) reported that about 6.9 million scientists and engineers were employed in America in 2016.
On the other hand, the United Nations Educational, Scientific, and Cultural Organization (UNESCO) confirmed that there were approximately 7.8 million people who worked as full-time researchers in 2013.
Basic 411: The Benefits of Information Sheets
Why should you use information sheets in the first place? Expect various functions and purposes involved. Otherwise, people would not have continued using such documents. So in this section, we outlined the basic 411 of the benefits of information sheets. And they are the following:
Examples of Information Sheets
In 2013, UNESCO reported that there were already 7.8 million researchers working in full-time. Researchers are primary examples of those who value information. And did you know that there were over 6.9 million engineers and scientists employed in America in 2016? And with every engineer’s inventions and every scientist’s discoveries, imagine how much info will be acquired there. Clearly, there are plenty of examples that can benefit from using information sheets. And here are a few examples:
Client Information Sheet
Client information sheets are useful when critical information about a specific client is written. For example, a business owner would prepare a document to identify who the client is and state how they will deal with each other in business. In most cases, the sheet would tackle the client’s name, company name, nature of the business, products or services, vision and mission, rewards or achievements, and names of stakeholders.
Student Information Sheet
Another example is the student information sheet, which applies to many school-driven data. The sheet may be used during the beginning of a semester or school year. Also, new students would submit that document for the registrar to record files. And in most cases, a student information document contains the student’s basic info, year level, section or course, and emergency contact information. Requirements may vary depending on what the school needs.
Employee Information Sheet
As it is crucial to record a worker’s details, employee information forms exist. A business manager would not just accept any employee without knowing who they are in the first place. So, an employer should know everyone in the workforce by noting them in employee information sheets. Generally, their information sheet is divided into three parts—personal background, employment info, and emergency contact list.
Patient Information Sheet
Hospitals would be aware of how important a patient information sheet is. The most vital factor given in that document is a patient’s medical history, which is what nurses and doctors often want to know. Moreover, the sheet contains the patient’s personal background, medical or health condition, medical operations being taken, insurance membership or health card details, doctor’s prescriptions, and other relevant info.
How to Make a Standard Information Sheet
Now that you know a lot about an information sheet’s background, benefits, and examples, let us now proceed to create the sheet itself. If you think the process is hard, then you are wrong. We have sample templates prepared for you in the first place. Just select the best information sheet template of your choice, fill in every blank, and organize the details. And if you need help on how to perfect such documents, we got you covered. In just five steps, you will ace making the information sheet in no time.
Step 1: Know Your Topic and Purpose
The first step involves determining your purpose or topic to provide in the information sheet. Remember that once you already finalize what to write about, the rest of the steps come off easily. So are you making an about me information sheet, or perhaps a business information form? Whatever your subject is, stick to it. It would not be right to focus on writing about patients if you are supposed to write about your clients in business anyway.
Step 2: Decide on a Format
When you are sure about your topic, prepare the template which you will use. And with your final template, decide how you will make the information sheet. Should you go for the PDF format or in MS Word? The choice is up to you. Also, mind the format for the sheet in terms of its measurements, lines, and other specifications. In standard, information documents commonly have the same margin size for all sides, and that the title is presented in bold capital letters. Remember that the format affects the sheet’s overall presentation so you must work carefully on it.
Step 3: List the Details Needed to Present
What information are you going to give? List them down individually. If you are creating a client information form, then expect to note the client’s name, business type, and so forth. Be sure to arrange all data or facts in the right sequence. That way, anyone who reads the sheet would understand easily. Also, avoid writing long paragraphs. If there is any way to be more specific, do so. Lengthy sentences only make people lose interest in reading. In fact, these are not essays, so it is acceptable to use bullets in writing here.
Step 4: Keep the Info Detailed but Brief
Detailed information is useful because people would get more than just basic data from the sheet. But the problem is wordiness. Aside from being detailed, keep it brief as well. Simplifying words will even suffice by not making the document too long or complicated. That also explains why you must focus on gathering essential details because unnecessary data regarding the topic will not make the sheet any better.
Step 5: Include Spell-Checking and Proofreading
Of course, it is no surprise to incorporate the spell-checking and proofreading process. How sure are you that everything in the sheet is already near perfection? Come up with evaluations and the necessary changes if necessary. When you still have ways to embellish or improve the form, do it. The last thing you would want to submit is a heavily flawed information sheet. Spot those errors and correct them afterward. Once you are happy with the results, launch the sheets.
How important is information?
Any information is important in many ways. It may help in policy making, decision making, research, management, advancement, etc. And it depends on every person or how information is applied to recognize the information’s importance.
What is a personal fact sheet?
Personal fact sheets are essential in determining where an estate, money, or asset stands. Also, it enables you to organize information, whether it is personal, financial, and more.
What are some examples to present in a fact sheet?
With fact sheets, you could gather key facts, figures, statistics, and information about any subject. More so, you may include business overviews, product details, technical data, lists, and FAQs. Others even add visuals in presenting facts like charts, tables, and pictures.
“Information is only useful when it can be understood,” said renowned graphic designer Muriel Cooper. And her statement tells us that even in making various information sheets yet they are hardly understood, such sheets are still useless. Consequently, you should not just take the process of making the said sheet lightly. There are many considerations involved to manage it well. And since you are already introduced about the document and how to make one, you are surely ready to provide excellent information sheets.