What Is a Notice to Quit?

In the United States, an estimate of 2.3 million evictions have been filed last 2016 (source: npr). A notice to quit is used by landlords to try to avoid evicting a tenant if a solution has been applied to a problem or an issue within the given time period. The document can also be used in cases where eviction is already necessary and there is a need for a document to serve as evidence that a landlord has followed all the legal steps prior to evicting a tenant to a property. A simple notice to quit provides information about the reason why the tenant has been given a notice, the deadline for resolving specified concerns, and the statement of potential eviction filing if there will be no action coming from the tenant in question.

Purpose of Developing a Complete Notice to Quit

Creating a notice to quit should come with a purpose. You have to know the end point where you expect, you and your tenant, to be at. Setting the objective of the notice to quit’s usage can help you make sure that you are well-directed when it comes to dealing with the circumstance. More so, knowing what the notice to quit is for can let you use it in a timely and mindful manner. Some of the purposes of developing a complete notice to quit include the following:

1. To Inform the Tenant About the Potential Eviction

Before you decide to request a tenant to leave the property, it is important for you to know his or her side of the story. The tenant should also be aware of the reasons on why you would like him or her to be evicted. Your notice to quit can help a tenant get informed and be understanding of the situation. If you will tell the possibility of eviction through a notice to quit, your tenant can be aware that the decision is objective and is based on the actual policies and protocols of the property.

2. To Ensure that the Resolution Is Set at the Right Foot

On average, 29.1% of the income of a typical household is used to pay for rent (source: zillow). With this, there are people who might need an extension when it comes to paying their rent especially if there are certain things or emergencies where they need to spend their money on right away. If the reason for the development of a notice to quit is late payment, the tenant can then respond depending on how he or she would like to resolve the issue. The tenant can then talk to the landlord to make sure that he or she will be able to pay on the notice’s required date or the tenant can also opt to leave the property peacefully so that no actual eviction can be filed. Sending a notice to quit serve as the beginning of ensuring that property issues and problems involving tenants are looked into and properly resolved.

3. To Make the Transaction Become More Formal and Business-Appropriate

Telling your tenant that he or she might be evicted of your property can be an awkward situation. If you will use a notice to quit, the transaction can become more civil. Especially if you will create a properly formatted notice to quite, you can incorporate formality with the way you will communicate with the tenant with regards the specific matter. Hence, it is essential for you to make sure that your notice to quit is appropriate to be used for business transactions so it can help you talk and deal with the tenant without any hesitation.

Things to Consider When Creating an Excellent Notice to Quit

Writing a notice to quit can sometimes be challenging especially if it is your first time to be tasked to develop the specific document. If you have no idea on how to create a notice to quit from scratch, it will be an advantage if you will just focus on the basics of the document. Know the standard details that should be found in a notice to quit as well as the ways on how you can present these information in an excellent and organized manner. Some of the important things that you have to consider when developing an excellent notice to quit are as follows:

The completion of the notice to quit’s content: Prepare all of the details that you need to include in a notice to quit with the help of a checklist. Having an outline of your desired content presentation can make it easier for you to not forget any details that your tenant should be aware of.The accuracy of your claims and statements: Since you will be dealing with different types of violations, your notice to quit will also have variations when it comes to content. Ensure that the details that you will put in the document are accurate and are supported by actual evidences, real instances, and/or gathered proof.The format and discussion flow of the actual notice to quit document that you will send: Think of the organization of your discussion flow. Having a systematic and strategic manner of showing the details of the notice to quit can enable your tenant to easily understand the purpose and content specifications of the document.The timeliness of developing and sending the notice to quit: Be guided when it comes to the timely development of a notice to quit. Consider the date when the violation has been made,  the date when you will give the notice to quit, the deadline in which eviction can take place, and the time frame for the tenant to provide solutions to avoid being striped off of the rights for property rental.

50+ Sample Notice to Quit

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7 Steps for Writing a Detailed Notice to Quit

Are you now ready to make your property’s own notice to quit? If you are still doubting your skills and capabilities in terms of making the specific document, you should not fret as there are basic steps that can still direct you to the development of an excellent output. All you need to do is to be particular with the minute details of the notice to quit so you can put all of these elements together in a single document layout. Below is a simple seven-step process that you can easily follow if you already want to write a detailed notice to quit.

Step 1: Focus on the Format and Layout of the Notice to Quit

Put the header of the property on top of the document’s layout to ensure that the notice to quit will be identified as the property’s own. You can also include a title that can present what the document is and what it is all about. It is also important for you to include the date when you have written and sent the notice to quit.

Step 2: Present the Basic Information of the Tenant Who Is Up for Possible Eviction

Address the notice to quit to the right tenant. Write the full name of the tenant to whom the notice to quit document is form. Make sure the details of the tenant are accurate and updated. If you would want to, you can also include the tenant’s contact information in this area of the notice to quit.

Step 3: List Down the Description of the Property Being Rented

Give a clear description of the property that the tenant is renting. Present the room number, unit, floor, and location of the property. Expected property conditions can be briefly specified especially if the notice to quit was made due to negligence of property maintenance and/or safe-keeping.

Step 4: Provide a Clear Statement About the Purpose of the Notice to Quit

You have to be particular with the reason/s on why you have decided to give the document to a specific tenant. List down the violations made by the tenant or the actions of the individual which resulted to destruction of property, peace, tenant-to-tenant relationship, and the like. Ensure that instances are dated for purposes of transparent documentation.

Let the tenant know the things that you would like him or her to execute. Give an idea about the ways on how the issue can be resolved within a given time period. You have to make sure that the tenant can be given the chance to change his ways, pay his or her delayed rents, patch things up with other tenants, or execute any other activities that can enable him or her to still rent the property. On the other hand, it is also essential for you to state that the tenant can be up for legal eviction if he or she will neglect to look into and follow the notice to quit’s content and call-to-action.

Step 6: Allocate a Signature Block Where the Landlord and/or the Property Owner Can Put Their Names and Affix Their Signatures

At the bottom part of the notice to quit, let your landlord or property owner sign the document. It is also important for a copy to be signed by the tenant to ensure that he or she acknowledge the document’s receipt.

Step 7: Refine All the Details of the Notice to Quit

Review all the notice to quit’s details, from its layout features up to its content specifications. Refine the document before handing it to your tenant. Ensure that the final notice to quit is free from any errors as this document can still reflect the image of your business and the way you transact with your stakeholders.

Advantages of Making an Exemplary Notice to Quit

Are you aware of the ways on how you can maximize a notice to quit document? Once you have already developed an outstanding notice to quit, it will be easier for you to understand why it is highly recommended for you to have and use one. Your business, the landlord, as well as the tenant can benefit a lot if a notice to quit will be made available whenever needed. The advantages of making an exemplary notice to quit are as follows:

A notice to quit can ensure that the tenant is informed prior to the potential eviction date: You just cannot evict or terminate a tenant right away. Giving a notice to quit ahead of the potential eviction’s date can help the tenant prepare on what he or she needs to do, whether it is to vacate the property or resolve the issue where he or she is involved in.A notice to quit can help the landlord document the process accordingly: It is the obligation of the landlord to properly execute and document any activities that need to be done where the property and its tenants are involved. Having the notice to quit can let the landlord present evidence which can prove that the business ensures that legal steps are taken before evicting a tenant or implementing any other actions based on how the tenant will react after receiving the specific document.A notice to quit can properly set the expectations of both the landlord and the tenant in question: The tenant and the landlord should be on the same page when it comes to dealing with certain issues and concerns. If a tenant is proven to neglect any of his or her obligations, that tenant needs to know what is the specific thing that he or she has done which can be considered as a violation of the lease agreement’s clause. Allowing both parties to be aware of the details of the circumstance can make it easier to have a point of agreement on what to do next.

Dos and Don’ts for Crafting the Best Notice to Quit

A notice to quit is one of those property rental documents that are easy to develop. Even this being said, it is still essential for you to focus on the quality of the document’s content and layout so you can have an impressive output. There are different tips and guidelines that can help you with a notice to quit’s proper development. Here are some of the things that you should and should not do so you can ensure that you will be able to craft the best notice to quit form:

Do’s

1. Do Remain Professional When Making the Notice to Quit

Properly select your language as you make the notice to quit. Be professional when curating all the details of the document as you need to make sure that your tenant can read the notice without feeling threatened. If you can formally come up with a notice to quit form or any similar document, your tenant can easily approach and coordinate with you since he or she can see that your action is just based on what is necessary to be done and not based on showing rudeness or judgment towards him or her.

2. Do Know How to Effectively Put Together All the Necessary Elements of the Notice to Quit

The discussion flow of your notice to quit mattes a lot. You need to have a tactic when it comes to gathering all the details of the notice to quit. Having a transparent, clear, organized, and detailed notice to quit document can help you make sure that you can highlight the key points of your presentation while ensuring that supporting information are also ever-present. If you want your notice to quit to be visually pleasing, find the most suitable template that can help you draft the document the way you have envisioned to.

3. Do Make your Notice to Quit Understandable 

Don’t make it hard for your tenants to review the content of the notice to quit. Avoid using technical or industry terms as well as any jargon which can only potentially intimidate, mislead, or confuse your audience. Make your notice to quit simple but still complete and informative. In this manner, you can ensure that you can relay your notice to your tenant accordingly.

Don’ts

1. Don’t Use the Notice to Quit to Abuse the Rights of Your Tenant

You have to browse through a basic rental agreement for a number of times before you create a notice to quit. You have to make sure that your notice to quit will not abuse or overlook any of the rights and entitlements of your tenant. Making sure that you will have an objective and unbiased notice to quit can enable you to protect the credibility of your property as you try to resolve the issue or problem at hand.

2. Don’t Include Any Personal Issues That You Have With Your Tenant in the Notice to Quit

You should not take advantage of the tenant’s position whenever there is a potential eviction that may come up. Try to be as unbiased as possible as using the notice to quit is actually in support of proper and fair treatment to both parties even in the midst of the given circumstance. Never use personal issues as the basis of the notice to quit especially if these items are not even related to the behavior of the individual as a tenant of your property.

3. Don’t Put Any Inaccurate Details in the Notice to Quit

Your notice to quit is an actual written document that will be used for purposes of referencing especially during actual eviction. With this, it is necessary for you to make sure that all the information in the notice to quit is accurate. Double-check your sources of information and make sure that your claims and statements are based on what really happened within the duration of the notice.

Your notice to quit can be easily developed with the help of useful and relevant references. Browse through the templates, samples, and other document creation guides that we have listed above so you can efficiently come up with the best notice to quit document that your property rental business can optimize.