What Is a Job Form?
A job form is a formal document that entails the contract or request for employment or paid work. There can be different types of job forms, each with its own specific purpose and objective.
According to an article by Zippia, the average corporate job opening receives around 250 applications.
Types of Job Forms
The phrase ‘job form’ is pretty broad. Thus, it needs to be further broken down into its different types. The following are just some of the most common types of job forms.
Job Application Form. A job application form is perhaps the most popular job form. It is widely used and if you have ever applied for a job, you would be familiar with the form’s contents. In the recruitment process, a job application form is required to be filled out by the candidate or prospective employee. With the numerous Human Resources documents, an application form is just one of the forms HR is tasked with creating. The form is often standardized and is pretty much the same across different companies and industries, save for a few particular sections. Further, a job application form is not typically a stand-alone document. In other words, the form comes with other required documents such as a resume or curriculum vitae. Whereas a resume is written and submitted by an applicant, the job application form is prepared by the HR or recruitment officer. Job Offer Form. In a typical job application process, one of the last steps is the official job offer. Most job offers are normally in letter format. The organization or company’s Human Resources Department hands it to the applicant for their review and acceptance. There are some cases wherein the job applicant or candidate can make a counter-offer or negotiate the terms if the initial offer does not meet their expectations. Perhaps the most crucial section of a job offer form or letter is the salary or compensation package. Some job offer forms may also contain a list of company benefits and other terms and conditions. It is important for the letter to be clear and specific. It is the responsibility of Human Resources to craft a detailed and professional job offer letter. Normally, the form is no longer than a page or two. But the format is pretty standard and as mentioned earlier, the structure or layout of the form is identical to that of a formal letter. Job Order Form. Another common and widely-used job form is the job order form. This type of form goes by many names. It can sometimes be referred to as a job request form or an employment form. Basically, it is a formal document that requests for a specific type of work to be done or performed. Majority of job order forms are contractual in nature. In other words, it is the kind of work that is paid on a per-project or per-task basis. Unlike full time or tenured employment that has a fixed payment schedule, contractual or project-based work has slightly more flexible payment terms. Further, job orders usually, but not always, pertain to blue collar jobs or work that involves physical and manual labor. But whether it is a construction job or an event planning stint, job order forms must not only explicitly describe the work to be done, but the specific terms and conditions that come with it. Job Interview Form. Although it is less common than a job application form, a job interview form is also one of the documents used in the job application process. However, the form is mainly used for the convenience of the recruiter or serves as a guide and reference tool for the interviewer. It usually contains a set of predetermined questions to help facilitate the interview process. But, of course, the interviewer has the option to stick to the script or veer off the path, depending on the dynamics of the interview with the applicant. The job interview form is merely an additional tool to help the recruitment or talent acquisition officer. Alternatively, a job interview form can also simply refer to a form that the job applicant may be asked by the employer to answer. It may contain interview questions that the candidate or applicant must answer in prose or written form.
Career Tips for Finding the Right Job for You
Whether you are still starting out in the workforce or have a tenured career under your belt, everyone needs some reminding every now and then when it comes to work and professional fulfillment. The following are just some general career tips that can help you find and keep the job that’s suited for you.
Build on your strengths. One of the most key values to keep in mind when it comes to career and professional development is self-awareness. Having a strong sense of self-awareness is a requirement for knowing and actively developing your strengths. If you want to succeed in the workplace or even just grow professionally, you need to be able to identify your strengths. Whether it is organizational skills, communication skills, or even interpersonal skills, using your strengths to your advantage can be the defining factor in your job performance and professional success and fulfillment. However, knowing and capitalizing on your strengths does not mean you do not acknowledge your weaknesses. You still know your limitations and work on areas that need improvement, but at the same time, you know what you can contribute and bring to the table. Never stop learning. Aside from self-awareness, another vital trait that you need to have in order to thrive in any career is a learning and growth mindset. Being open minded is key. If you are too set in your ways and are closed to new and different ways of doing things, you will constantly find yourself in difficult situations. It is important to never stop learning. Take advantage of trainings and workshops your company or organization offers. Learning does not only mean individual or self-study; but it also entails having the openness to learn from other people. Every moment can be a learning opportunity- whether it is through a formal mentoring session with a supervisor or an informal encounter with a colleague from another department. It is good not to limit yourself to just officemates who are more senior than you or have more work experience. Lastly, having a growth mindset also requires you to be open to feedback. If you want to improve, you have to be willing to acknowledge both positive and negative feedback. Be flexible. Versatility, adaptability and flexibility are characteristics that do not get enough emphasis especially in the workplace. It is those people or workers who are capable of adapting quickly and effectively that can really thrive in a work environment. Although it is good to have an end goal in mind, the journey and steps getting there do not need to be set in stone. Many people are encouraged or always told to visualize their dream career. But the problem with this is that plans do not always go as planned. This is where flexibility is key. It is possible to remain flexible and fluid when it comes to reaching your goals. Remaining too attached to just a certain outcome can only spell disappointment when expectations aren’t met. If you are still figuring things out for yourself career-wise, don’t be afraid to make room for mistakes and allow yourself to learn from them. Getting too caught up in your rigid and unwavering plans can harm you more than it can benefit you.
How to Create a Job Form
The fastest and most efficient way to create a job form is to use a ready-made template. There are dozens of free and editable templates found above. You can create your own form by choosing a template that meets your objectives then by following the step-by-step tutorial guide below.
Step 1: Objective
The first step in creating a job form is to determine the objective of your form. What specific type of job form do you have in mind? As discussed in previous sections, there are a number of different types of job forms. A job application form will look slightly different from a job order form. Thus, you need to establish a clear objective first before making the form itself. If you are unsure of how to proceed with your job form, it might help to do a bit of research first. A good place to start is by browsing the templates above or other online sample forms. It is helpful to have a good idea and a firm understanding of the type of form you’re making before you craft one.
Step 2: Format
Once you have established the objective of the job form, the next step is to decide on a format. Having a structure in place is crucial. Like any formal document, a standard format is important. Whether you are making a job order form or a job offer letter, make sure the format is consistent. The format is anything that pertains to the layout, paragraph, margins and spacing of the document. If you are unsure of how to proceed, the most practical thing to do is to use an existing template. Using a template saves you a lot more time and energy. You don’t need to start from scratch and more importantly, the format is already set. All you need to do is to edit the text or items in the template. Choose from among numerous sample job forms in the template library above then simply edit it according to your needs.
Step 3: Items or Information
The main text or content of your job form is the items. Items can cover anything depending on the specific type of job form. For example, if you are crafting a job application form, you need to input the various questionnaire items including the name of applicant, contact details, educational background, work history or experience, and other relevant information. But if your form is a job offer or job interview form, then the content would obviously vary. But whatever the items or content in your form, just keep in mind that consistency and clarity is key. It helps to have your audience in mind and to always consider the point of view of the reader.
Step 4: Terms and Conditions
The last step in creating a job form is enumerating or listing the terms and conditions of the job. Of course, you have to evaluate if this applies to your particular job form. For example, a job application form does not typically have this section, but a job order form usually has. Provisions such as payment terms, schedules, and other general conditions may be listed at the bottom or towards the end of the form. It is important to include terms and conditions in your form if they apply because it helps clarify your position and other matters.
How do I make a job application form?
To make a job application form, the easiest and fastest way is to use an existing template then edit the questions or items accordingly.
What forms do you need for a job?
Typically, you need a job application form and a curriculum vitae or resume.
What are the types of job applications?
There are different types of job applications including online job applications, in-person job applications and email job applications.
A job form is a basic document but with many variations. If you need help crafting a job form, you can easily browse the wide collection of sample job forms above and customize a template according to your needs!