20+ SAMPLE Reference Check Form

What Is a Reference Check Form?

A reference check form is used when you are looking for a new position to fill in so you can utilize it to do a check on the references your applicants have included. Reference checks can help you verify statements made by applicants during interviews and make better hiring selections. This also applies to a tenant reference check form as landlords may want to do a thorough review of who will be leasing their property. If you are unaware of how to start the process, you can use the personal reference check form template available within this article.

Tips to be a Recommendable Employee

While defining the characteristics of an excellent employee might be tough, describing the benefits is simple. A good employee, for example, receives increases, promotions, and management accolades. They are frequently a role model for their colleagues, are chosen for innovative tasks, and make the entire job thing appear effortless. However, there may be more to being a successful employee. Such as the abilities you may focus on honing to become a decent, if not outstanding, Employee at your own corporation.

Willingness to Learn: A willingness to learn and a growth of attitude are two of the most important qualities of any effective employee. A growth mindset implies that you feel you can learn and improve your talents through time. A fixed mentality, on the other hand, implies that you believe your intelligence and talents are permanent and immutable. Even if your background is more artistic, a marketer with a growth mentality may elect to take a few analytics courses to build data abilities in the profession. Employers will see an individual who is willing to learn new topics as an advantage to have in the workforce.Solutions-Focused Attitude: Employees prefer working with people who are upbeat and solution-oriented when problems emerge. Working with someone who focuses on the bad or demotivates the rest of the team may be frustrating. For example, you may have worked with someone who was dissatisfied with their job. As a result, they may frequently voice their dissatisfaction with the organization to the rest of your workforce, which isn’t a fantastic motivator for anybody. When faced with an unpleasant issue, a positive attitude may motivate your colleagues to work harder and improve your team’s spirits. Furthermore, happiness is linked to better achievement.Emotional Intelligence: Emotional intelligence assists you in developing stronger connections, succeeding in school and at work, and achieving your professional and personal objectives. It can also assist you in connecting with your feelings, translating purpose into action, and making educated judgments about what is most important to you. Consider asking coworkers how they’re doing and practicing active listening skills to create a rapport over time to exhibit empathy in the workplace. For example, if a coworker notes that they will be celebrating their Promotion this weekend, remember to follow up and inquire about how it went. Take the effort to discover how your products or services fit the demands of your clients.Accountability: Being responsible simply implies accepting responsibility for your actions, which is crucial in the workplace. People make errors every day, and how you address your mistakes is important. Go immediately to your employer, explain the problem, and explain how you may have caused or contributed to it. Making employees accountable for their Behavior successfully teaches them to respect their work. When done effectively, accountability may increase your team members’ abilities and confidence. If you don’t own up to your faults, they may be harder to address in the long run which would not do any good to your company.Consider the Big Picture: A excellent employee pauses in his day-to-day and evaluates bigger-picture goals, constantly ensuring that their job corresponds with the company’s goals and has a beneficial influence on the company’s bottom line. Even if you are new to a firm, it’s never too early to ask questions and get interested in the wider picture. Strategic, big-picture thinking is a hallmark of a competent employee, and your manager will notice if you take the time to think critically about the challenges or tasks at hand and how they fit into the overall plan of your organization.Ambition: This ambition combines with action in the job to catapult you to new professional heights. It is beneficial to be ambitious in work. Their ambition leads them to progress and achieves their Objectives. Ambition, when well-directed and backed by ideals, displays healthy self-esteem and a greater ability to abstract and visualize the future. Employers will be able to note employees who have the drive and ambition to not only improve for the sake of the company but also as a means to develop their skills further.Good Communication Skills: A competent employee communicates clearly and directly with coworkers. They exercise active listening, expressing clear expectations, asking questions, and demonstrating interest in what the other person is saying. You may have worked with colleagues who don’t appear to listen when you talk or who don’t follow through on what they promised to accomplish. It’s infuriating and may erode trust. Every day, a competent employee exercises great Communication skills, both in-person and online. A skilled employee can also clarify when they can and cannot accept extra projects. Setting clear expectations is part of the process.

Types of Reference Checks

References can be verified in writing, in which case a form is forwarded to the candidate’s prior workplace for completion. Other times, the potential employer may verify references over the phone and fill out the form during the phone conversation. If you are an employer who is unsure what process to go through to verify references, then this curated list will be most beneficial for you. Otherwise, as an employee, you will also be able to note what will be considered for the reference checks.

Employment History: A professional reference is an excellent technique to learn more about a candidate’s previous job performance. It gives you insight into their personality and how they could approach their new work if employed. It is possible to obtain it from their previous employers, coworkers, or even team members. You can confirm the job titles, responsibilities, and achievements listed on the applicant’s Résumé. You can also verify the applicant’s prior employers’ dates of employment and duration of service. You will have a better understanding of an applicant’s experience or history by doing a professional reference check.Credit Checks: A credit history check is a worthwhile approach to safeguard the security and safety of your possessions. This is especially critical if the employee is in charge of the organization’s funds or sensitive customer and corporate data. A pre-employment credit report tells you about an applicant’s debt and payment history. This information is critical since it demonstrates their ability to handle corporate funds and stick to commitments. You may also utilize it to determine if an application is in financial difficulties, which may suggest a risk of theft or fraud.Education Checks: Education experience is one of the most typical elements of an applicant’s resume that is fabricated. Some candidates may overstate or fabricate their educational credentials. A Background check on schooling is a proven approach to validate the accuracy of the information. This can assist guarantee that the candidate has the necessary qualifications. An education check can verify the veracity of the applicant’s educational qualifications, such as dates of attendance, degree attained, and accolades. To avoid employing someone with fake documents, you must validate the veracity of the educational details and institutions stated by the applicant.Police Check: Conducting criminal background checks is one of the most critical strategies to safeguard your organization from employing individuals who are not a good match. In all states and territories, you may verify an applicant’s prior crimes, court convictions, and other judgments of guilt by seeking a police certificate from their local police station. The criminal history check can reveal the kind, severity, and timing of the charges, which can help you better screen candidates and assess whether your hiring choice is consistent with your company’s policies and standards.

How to Write a Reference Check Form

You may be asking yourself how to fill reference check form especially if you are unfamiliar with the process. Not to worry though because this article will provide you with the essentials on what compromises a reference check form which you should utilize to ensure no important or relevant detail is left behind. Additionally, this article has also provided you with a reference check form example which you can also use as an added basis when writing a reference check form.

1. Obtain Reference Information

Inquire about the interviewee’s references throughout the interview. Ideally, the applicant will offer written specifics, but you may need to get the material yourself in some circumstances. The reference material should include the business name, the reference’s name, position or title, contact information, and their relationship to the potential employee, regardless of how it is presented. You should also mention the candidate’s date range of Employment, position or title, work duties, and reasons for leaving. After you have obtained all of the necessary information, make sure to obtain permission from the candidate to call the reference.

2. Make a List of Job-Related Questions

Review your notes, the application such as if one was filled out, and the candidate’s résumé after the interview but before contacting the reference. You must guarantee that all information acquired has been properly confirmed; otherwise, identify any additional questions or concerns that might explain the applicant’s fitness for the position. Create a list of job-specific questions to ask the reference during your call based on your responses. We have provided an area at the conclusion of the following section in the reference check form where you may record these questions and replies.

3. Contact the References

Since Managers and supervisors are so busy, this is sometimes the most challenging phase in the process. Consider the ideal time to contact the reference before you phone or email. If they work in retail, try phoning first thing in the morning or mid-afternoon when they aren’t busy with anything else. Try phoning just after the lunch rush if they work in food service. Setting up a particular time to communicate is preferable to cramming a 10-minute conversation into five minutes. It’s also worth noting that certain references may prefer to get a form by letter or email.

4. Include Your New Employee in Your Work Schedule

Even before you may have accepted your new employee into the workplace, you should consider them as your new team member and consider adding them into the work routine. However, scheduling much personnel across several shifts is another duty that many busy managers loathe. Even if you can’t avoid the necessity to plan and keep track of your workers, you may simplify and streamline the process using tools that both you as the company, and the potential employee can use. Keep in mind that after doing so, it would be a much smoother process for both of you to know what needs to be done and in what specific manner the company prefers.

5. Indicate Your Presence as the Reference Checker

As for the last section of the reference check form, it won’t be complete without your accountability for managing the contents within the said form. You will place your name, position in the company, as well as the date you have begun or completed the reference check. This is important to note so that higher-ups who may have questions would be aware of who to reach out to for further inquiries or clarification of confusion. Don’t forget to include your signature to validify and acknowledge that all the content written within the document has been consciously done by you as the designated reference checker.


FAQs

How do reference checks work?

A reference check occurs when a hiring manager, employer, or recruiter contacts a job candidate’s previous workplace to obtain further information about the candidate’s performance and skills. A reference check is performed to confirm that the candidate has the requirements required for the position that the Business is attempting to fill. A reference check is often completed via a lengthy phone interview. It is not unusual for recruiters or hiring managers to spend hours hunting down references and confirming data throughout this procedure.

What is employment verification?

Employment verification is the procedure through which a potential or future employer confirms a candidate’s past job experience. Typically, the organization will contact former employers to check work-specific data such as job titles, start and end dates for each position, and, if relevant, reasons for termination. Conducting past employment verifications over the phone, like reference checks, may be time-consuming and yield questionable or restricted findings.

Why do recruiters ask for more than one referee?

It is normal practice to request more than one referee. It allows the recruiter to be certain that the information they have about the prospect is accurate. The recruiter might be more confident in their recruiting selections if more than one person validates what the candidate has informed them. It also gives a more complete picture of the applicant by gathering multiple points of view and information on how they performed in various jobs. Since some references provide only date confirmations, the recruiter may wish to seek another referral for more thorough information.

Filling the reference check form may take a while for you to complete as you will need to contact other individuals from various companies. The specific individual may or may not have their plates full which would mean you won’t be able to contact them right away. And to remain professional, you will need to patiently wait for their schedule to be open. Otherwise, if all of them are available, you will need to utilize the template to not be rushed in setting the layout.