What is a Behavior Incident Report?

A behavior incident report is a clear, factual, and timely report that provides accurate and complete details on the series of events or incidents take place due to any moral, overt, voluntary or involuntary behaviors.  It is a beneficial communication and analytical tool that assists department or team members, school staff members, and many other individuals and professionals to specify and document the behavioral causes of the incident such as personal issues, family problems, health problems, developmental issues, or other major difficulties. Developing this report is integral so that the educators, project managers, teachers, clinicians, and other people are able to assess issues and dig deeper on the incidents to manage and prevent possible hazards, dangers, and risks.

According to a 2013 report based on 3041 submitted incident reports from various areas, the most frequent type of incident reports was procedural variances (37%), followed by behavior and communication incidents (34%), hazardous and safety incidents (9.5%), and medication errors (7.4%). This means behavior incidents are one of the most common incidents that happen in many areas or locations that must be addressed and prevented at all costs to ensure the safety of everyone. Thus, all individuals, groups, and professionals such as teachers, business executives, project managers, and others should use a behavioral incident checklist as they prepare a clear and well-defined behavior incident report. 

Different Types of Behavior Incident Reports

There are eclectic types of behavior incident reports that are commonly written and submitted for in-depth analysis and investigation like traffic incident report forms out there that are used by many professionals like teachers and project managers, as well as individuals involved in a certain behavior incident. Be efficient and productive in recording valuable information through writing different behavior incident reports according to the standard guidelines of your management.

1. Early Childhood or Childcare Behavior Incident Report

Accidents and injuries are inevitable in your daycare center although you give your best effort in monitoring the children. Filing an early childhood or childcare behavior incident report is one of the most essential things you need to do when a child gets injured to inform parents and guardians about the health and safety of their child. Identify an accident, injury, behavior, or other incident that requires a child to halt normal activity and receive medical attention. Report what happened, when and how the incident took place, and whose daycare staff was responsible for taking care of the child. For example, state challenging behavior like physical aggression towards others, self-injurious behavior, property destruction, intentional stealing, disruption of learning, extended tantrum, and inappropriate language.

2. Student Behavior Incident Report

Incident reporting for preschool, kindergarten, elementary school, high school, and college students is fundamental to assess student behavior and help the student improve their socio-emotional development. A 2022 report published by the National Center for Education Statistics (NCES) shows that there are increased incidents of classroom disruptions from student misconduct (56%), rowdiness outside of the classroom (49%), acts of disrespect towards teachers and staff (48%), and prohibited use of electronic devices (42%) due to the lingering effects of COVID-19 pandemic. Complete a student behavior school incident report form to outline important details regarding the student’s disruptive behavior as documented by various academic departments in your school.

3. Behavior Suicide Incident Report

One of the leading causes of death in the United States is suicide. Statistics show that one person dies by suicide about every 11 minutes, mostly affecting people ages 10 to 34. There are wide-ranging factors that may contribute to suicide risk such as history of depression and other mental illnesses, criminal/legal issues, job/financial problems or loss, impulsive or aggressive tendencies, substance abuse, current or prior history of adverse childhood experiences, and sense of hopelessness. If you notice someone is at risk for suicide, you can watch for warning signs. You may also submit a behavior suicide incident report form to document incidents of suicide attempt in your area.

4. Employee Behavior Incident Report

Have you encounter a harassment or dangerous incident at your workplace? Preparing employee behavior incident violation reports is useful to report disrespectful or inappropriate behavior made by employees like bullying and sexual harassment. File this incident workplace report against a manager or fellow employee so that the company or organization is aware of the situation and open the communication to solve the issue. Be accurate and careful while including all important information which includes the events that led up to the complaint and actions taken, if any. Also, add a detailed graphic representation of the incident you want to report. 

Benefits of Behavior Incident Reports

According to a 2021 report on indicators of school crime and safety, there were a total of 93 school shootings with casualties at public and private elementary and secondary schools in 2020-2021, the highest number since 2000-2001. Additionally, higher percentages of public schools reported cyberbullying in 2019-2020 (16%) than in 2009-2010 (8%) and student verbal abuse and acts of disrespect for teachers become rampant these days. Whether you are working at school or at corporate or entrepreneur firms, behavior incident reports are beneficial for documenting incidents around us and setting up safety and risk prevention systems, HACCP management plans, and emergency management plans for everyone. 

Implement Actions and Investigations: Creating a behavior incident report is important so that necessary actions and in-depth investigations are performed to prevent a recurrence of the incident. Some examples of actions that can be implemented are additional management presence in the field, safety reset to all employees to encourage awareness and gather feedback and providing a series of visual representations concerning behavioral and situational awareness to lessen the severity of injuries. Comprehensive Re-evaluation and Trend Analyses: Behavior incident reporting is integral to facilitate comprehensive re-evaluation and trend analyses of the incidents. It allows the management or organization to concentrate preventative efforts on the most concerning areas. Plus, mid-course correction enables successful improvement of safety performance. Accurate and honest reporting is helpful in addressing specific issues. The monthly data input from this report can be used as leading indicators. One of the current re-evaluation outcomes from behavior incident reporting is an improved safety-conscious workforce as employees are not scared to report major and minor injuries. Keep Formal Record of Incidents: This document is used to keep a formal and detailed record of behavior incidents for the school, teachers, and students, as well as for any company or organization and their employees. The record may be used as evidence and reference at a later date for business and legal issues. It supports legal requirements related to injury classification and compensation for workers.Promote Clear Communication, Motivation, and Awareness: School teachers, educators, project managers, and other business professionals use behavior incident reports to engage the workforce or all workers at all levels in solving problems, to increase safety ownership, to reinforce the self-esteem of workers, and to develop a positive, engaging, and wholesome attitude encompassing safety. That’s why it is a crucial tool in building clear communication and awareness for everyone. Set Robust Work Planning Process: Due to many accidents reported and incidents discussed, a certain independent study’s analysis regarding accidents and incidents found that major injuries are sporadic and unpredictable. So, it is important to create and submit behavior incident reports to implement corrective actions using an incident corrective action plan to address minor incidents and to lower occurrences of major incidents. In turn, it sets a robust, safe, and systematic work planning process, especially in high-hazard workplaces.

How to Write a Behavior Incident Report

Be skilled in writing incident reports such as injury incident reports, job incident reports, security incident response reports, and medical incident reports to minimize potential hazards and risks and maintain safety at all times. What are the basic steps in writing a behavior incident report?

Step 1: Collect Accurate Data from Behavior Incidents

Does the behavior incident report of your company, school, or organization lead to actionable data? Get clear and consistent data as you consider the what, where, when, who, and how often. This will guide you to see the patterns and analyze hunches. There are user-friendly incident report forms or software with an easy-to-access user interface to underpin your behavior incident report system.

Step 2: Use or Modify an Incident Report Template

Our website offers eclectic behavior incident report templates that you can easily use or modify according to your needs and preferences. Whether you are making a minor incident report or major incident report form, select your preferred behavior incident report template from our selection in this article.

Step 3: Outline Important Incident Details

Define the important behavior incident details in your report. Indicate the exact date, time, and location, as well as describe the types of behavior shown as the incident took place. Identify the name of the person involved, and other basic information such as contact information, address, and others. Add or subtract a problem behavior from the list based on the needs of your school or company.

Step 4: Include Critical Fields for Major Incidents

Familiarize yourself with the ABCs of Behavior: Antecedents, Behavior, and Consequences. Antecedents provides a place to elaborate what occurred directly prior to the incident so that you can easily understand the function of the behavior. Consequence captures what took place after the incident as it gives additional details to guide you in identifying the behavior’s function. Also, include fields for Physical Action and Result to record adult action.

Step 5: Finalize the Behavior Incident Report

Review the format and outline of the behavior incident report if you need to proofread and revise your document. After that, you can finalize the behavior incident report. Choose whether you will create a manual behavior incident report or electronic incident report available in your school administration or company management.


What are some examples of behavior incident reports?

Some examples of behavior incident reports are student  behavior school incident reports, behavioral incident complaint investigation report, behavior suicide incident report, behavioral intervention incident report, behavior incident monitoring report, early childhood behavior incident report, disruptive student behavior incident report, employee behavior incident report, and resident behavior incident report.

What are the basic personality types of human behavior?

According to a social experiment study conducted on human behavior, the basic personality types are optimistic, pessimistic, trusting, and envious. The largest group are accounted for 30%, the envious or those who don’t actually mind what they achieve as long as they are better than everyone else. 20% are the optimists or those who believe that they make the best choices and see the good in everything, the pessimists or those who see as the lesser of two evils, and the trusting group who are collaborative and amiable people as they always prefer cooperating with others and don’t really mind if they win or lose.

How to write a behavior incident report for students?

When writing a behavior incident report for students, identify and define a behavior specifically as it happened. List down the information of the acknowledged classroom and school rules as you arrange them in proper sections. 

What are the main causes of behavior?

The main causes of behavior as specified by Aristotle are efficient causes or triggers, material causes or mechanisms, formal causes or models, and final causes or functions. Efficient causes are causes or triggers that bring a particular effect. Materials causes are mechanisms or substrates that are commonly used today in brain-imaging and neuroscience research. Formal causes are model and logical maps that portray the course of change from one state to another or the complete trajectory of change. Final causes are functional explanations that may also refer to the efficient and material causes of a behavor.

Why is creating a behavior incident report important in schools and workplaces?

Creating a behavior incident report and an injury incident report is important because teachers, project managers, and team leaders are able to report critical behavior incidents that may lead to hazards, injuries, and risks. It is used as an effective health and safety method to detect and mitigate dangers, hazards, and risks or prevent further occurences of such school or work-related behavior incidents. 

Develop and establish clear and streamlined behavior incident reporting practices to address or prevent challenging behavior more effectively and systematically. Consider building a shared understanding among your management team, gather valuable data for minor and major behavior incidents, and fully analyze and act based on the data collected. Access, download, and use our sample behavior incident report templates available in PDF format such as the nursing employee behavior incident report templates, employee behavior incident report templates, resident incident report templates, and standard disruptive behavior incident and analysis report templates.