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What Is an Architectural Problem Statement?
An architectural problem statement is a document or a page statement that tells what everyone in an architectural team is trying to solve in a project, usually with the problem requiring immediate action plan from everyone involved, which can include the project stakeholders, the architects, and everyone else who is essential in the outcome of the project. Usually, the architectural problem statement is completely objective in its writing, focusing directly on the facts and details of the problem that needs solving and leaving out any personal opinions that only serve to make noise.
This document also usually states the things that need to be done in an architectural project in order for it to succeed. When done effectively, this will prove to be a massive help in the team’s decision-making process and reduces the chances of the entirety (or some parts) of the project getting restarted due to any type of misunderstandings within anyone involved in the architectural project. Also, when the statement is done properly, it will serve as an effective lead-in or introduction to a project proposal.
Essential Parts of an Architectural Problem Statement
Since this type of problem statement is only short in writing, there are only a few, but still, important elements that you need to keep an eye of:
What Are the Different Types of Architecture?
Listed and discussed below are the different types of architecture that exist in their simplest form of classification:
Steps in Writing an Architectural Problem Statement
An effectively written architectural problem statement can easily gain the support and approval of the project from the stakeholders and the management. With that being said, here are the steps that need to be followed when making one.
1. Describe the Ideal Scenario
This is the first step to be performed when writing an architectural problem statement. All parties involved should understand that context is absolutely necessary to have a proper understanding of what is going on. You could begin this stage by describing how this specific procedure should function. Before discussing the problem, briefly outline how the process of the architectural project would work if the current problem did not exist, keeping the beneficiaries of the project plan in mind.
2. Explain the Problem in Detail
After describing the ideal scenario, now is the time to describe the reality of the problem in detail. In this step, it is critical to remember that the architectural problem statement should cover not just what the problem is, but also why it is a problem and why it is vital to fix it. This section discusses what the situation is in the affected area, who is impacted by it, and why it should be solved. You should also include what efforts have already been taken to remedy the situation and why they failed. Explain what you know about the present situation in as few words as possible.
3. Explain the Financial Costs and Support Your Claims
After providing a detailed explanation of the problem at hand, this step then follows. When you present the architectural issue to decision-makers, you should also describe the costs of not correcting it. Since money is the language of business, it is useful to describe the problem and the suggested response in terms of financial costs. Do remember that if you claim that the problem is losing the firm money, you must be ready to provide proof to back up your allegations. If you skip this stage, you risk not being taken seriously. Perform thorough research, credit your sources, and have your facts ready to show.
4. State a Solution
After explaining the architectural problem and its projected financial implications if left unresolved, proceed to this step, which is to propose a solution to the said problem at hand. The recommended solution or solutions to the issue should be described in the problem description. Keep in mind that you won’t be concentrated on identifying a single solution at this stage, but you should have a firm grasp of the underlying reasons for the problem and be able to provide realistic methods to understand and resolve it. Simply put, in this step, you need to declare your goals by proposing well-thought-out solutions to the situation.
5. Explain the Benefits of the Solution
After proposing a solution to the stated architectural problem in the document, take your time to explain the benefits that come with it. This step serves as an excellent opportunity to illustrate why this solution would work, with an emphasis on efficiency and the financial effect of your solution. Discuss how the solution will save expenditures, how it will free up income sources, and what intangible advantages your solution will provide.
6. Conclude the Document
After writing the benefits of the solution, make the conclusion of the document. Keep in mind that when writing the conclusion of the architectural problem statement, you should include the problem, the reason it needs to be addressed immediately, and the proposed solution to the problem along with its supporting reasons/arguments.
How important is an effective problem statement?
An effectively-written problem statement is essential for a process improvement project since it helps to clearly establish the project’s aims and outline the scope of the effort. It also aids in directing the activities and choices of those involved in the project. The issue statement can assist a company or organization in gaining support and buy-in for a system improvement initiative.
What is an example of a problem faced by today’s architects?
One such example is the presence of a language barrier. Specializing in architectural design allows you to cooperate and work with clients from all around the world, which is one of the most fascinating elements of the job. It does, however, provide some unique issues, such as the existence of a language barrier among architects and customers, which can cause significant problems and even force the project to be delayed. It’s not simply about translating phrases from one culture to the other; it’s about making sure the client’s vision for the project reflects yours.
What is urban design and how does it differ compared to architecture?
The process of planning and molding the physical aspects of cities, municipalities, and communities is known as urban design. Unlike architecture, which focuses on the design of individual properties, urban design is concerned with the larger scale of groups of buildings, streets and public spaces, and entire neighborhoods and districts, with the vision of delivering urban areas that are usable, attractive, and sustainable.
As stated earlier in this article, an effective architectural problem statement can serve as an effective gateway to a successful project proposal. This document also serves as a device that can aid everyone involved in determining what needs to be worked at, when it needs to be worked, and how significant the outcome will be. In this article, various examples of architectural problem statements can be easily acquired for reference purposes.