What Is a Self Declaration Statement?

Up counsel defines a declaration as a written statement filed to a court in which the writer swears that the contents are truthful under penalty of perjury. From the word itself, the contents of the document must come from you. And as the writer, you recognize that if you were to lie, you may face perjury charges. A typical declaration begins with the signer’s factual claims, referred to as the declarant, and finishes with a closing statement. In most cases, the date and location of the signing are given. Some states permit the use of declarations instead of affidavits, allowing you to skip going to the notary.

What Comprises a Self Declaration Statement

Before we go into the steps of guiding you to write your own self-declaration statement, you would need to know what is included in the document. It is essential that you should be aware of the contents of a self-declaration statement so that you would avoid having to do changes or additions if you forget certain details. Or worse, it would not be considered legal enough because of the lack of information.

Title: This is the label of the declaration’s type and purpose, through this, it would give the authorities or readers an idea of what the rest of your statement’s document will contain. Keep on reading or check down below for the types of declarations that you can use as reference in identifying which best suits you.Date: Never forget to include the date of filing the declaration statement. This adds credibility and verifies the events that will be recounted in your declaration.Bio-Data: This section of the declaration form focuses on the respondent’s personal information. The respondent may be required to fill in their name, gender, employment, educational background, date of birth, telephone number, and other similar information, depending on what kind of declaration form it is. If it concerns a legal case, you would have to mention the name of the court that is handling your case, the case number, and the case name that it is assigned under. Declaration: This section of the form contains the actual declaration, or factual information significant to the situation. The statement can be arranged as a paragraph or individual pieces of information can be included in the form, depending on the quantity of information supplied. The declaration can also be shown in a grid format.Self Declaration Statement: This is the significant and important statement that confirms the declaration in accordance with the rules that govern the situation.Signature of the Declarant: The declarant must sign the form in order to completely approve the declaration and testify to the accuracy of the supplied information.Signature of the Official Body in charge of the declaration: The declarant could take the declaration statement to a government official, ministry, or private entity and have it authorized and recognized by their official signature.

Uses of a Declaration Form

There are multiple uses that a declaration form can come in handy to assist a situation, it may be found useful to have the document prepared rather than the lack of it. In most cases, after all, it is your word against theirs and whichever party has the higher authority, then the scales are imbalanced from the get-go.

A declaration form can assist you to avoid any inaccuracies or data breaches that may occur during a two-party transaction. It enables all stakeholders to have a complete understanding of the current situation before proceeding with any transactions within a specified framework.So that all parties are completely aware of the current situation in the context, it enables and improves informed decision-making. Both parties that are involved can make the best judgments possible within the context of the transaction if they use authentic information which may act as a Mutual Agreement.Since a  declaration form is a legal document that is used to transmit information, all declaration forms are written in accordance with the law. If the responder fails to give correct information in the declaration, the presiding body has the authority to pursue legal action.It lays out the responsibilities that the declarant will fulfill as part of their agreement with the other party. For example, the declarant may be required to produce specific papers and information without which the transaction can be terminated by the other party. You can provide Contracts and Agreements for another safety measure. 

How to Write a Self Declaration Statement

Now that a self-declaration statement and its uses have been defined, it is finally time for the steps on how to write your own document. Creating a self-declaration statement acts as an affirmation that the content you have written is factual, which is an important factor to remember. Samples of self-declaration statements are provided for you to check and use as a reference. Cutting your time in having to think over the contents since letter samples and templates make lives easier. 

Step 1: Title and Relevant Personal Information

Include the title of the declaration statement as well as the type so that authorities or the other party would be aware of the contents of your document. You should also mention your name, your current address, Phone and Email Contact Lists, and other necessary information that needs to be stated.

Step 2: State the Purpose

As part of your Introductory Statement, declare the purpose as to why you are writing the declaration statement. Don’t waste any time and go right to the subject. 

Step 3: Elaborate on the Details

Give any additional information about the statement that you think is important. In this step, you are able to elaborate further on the necessary information that is key to your Self-declaration statement. Avoid professing any false information or exaggeration. 

Step 4: Scheduling

At the end of the self-declaration statement, anticipate the requirements of your audience, in this case, the other party. They’ll want to know what impact the declaration has on them. Rather than cramming information into your letter, you might want to schedule a meeting to introduce the product and answer questions. In your letter, include the time and date of the meeting, as well as whether participation is optional or obligatory. Set up an Hourly Schedule to make sure both parties have an agreed meeting time.

Step 5: Ending Statement

Close your declaration letter on a strong note that reflects you and your present situation. You might want to make a prediction about what the statement will signify to the other party. You may issue a call to action, or the actions you anticipate others to do as a result of the statement. Alternatively, if you feel opposition coming, convey your optimism that you can gather or come together to make the declaration a success or altered. Finally, express gratitude to the other party for their time. 

Step 6: Make sure to Proofread

Allow time for proofreading, editing, and revising your self-declaration statement. Since the document may serve as an assurance to the case you are addressing, make sure that the details do not have any errors in them. A professional letter sample after all does not have any mistakes present in them and it exudes professionalism if it has pristine quality.

Types of Declaration Forms

As there are multiple types of declaration forms, knowing which fits best to your situation is key in addressing the situation. Other than a self-declaration statement, there are others that can serve to be useful as well. Know more about the other types as you read through this article.

Self Declaration Form: A self-declaration form is a formal statement signed by an individual that guarantees the accuracy of the information given. In other words, it is a legal document that certifies that all information supplied by a person is true and correct. Unlike an Affidavit, a self-declaration form does not require witnesses and does not need to be notarized. A self-declaration form may be thought of as a two-factor verification that double-checks the information that an individual has already given. In certain situations, self-declaration is a distinct form that refers to the primary document that contains the information.Tax Declaration: A tax declaration form is used to declare your tax status. It is a formal declaration of one’s earnings over a period of time that allows the tax authorities in your state or nation to correctly calculate how much tax you must pay. Generally, you should file a tax declaration form once a year, however, this varies by state and depends on the current tax regulations. Employers ask workers to complete a tax declaration so that they can deduct tax at source on the employee’s anticipated monthly income. Make sure your tax details are correct and added to the document so authorities won’t have to ask you repeatedly for it. Income, deductions, and tax credits are the three primary components of a tax declaration form.Statutory Declaration Form: In the presence of an authorized witness, a statutory declaration is a formal statement that declares something to be true. When no other proof is available, it is generally utilized to meet legal obligations or laws. Different countries may need you to complete a statutory declaration form. While statutory declarations and affidavits are similar, statutory declarations are not sworn; that is, they are not made under oath. You may be required to complete a statutory declaration form for a declaration of identity or nationality, a change of name declaration, or a patent application, depending on the jurisdiction. With the outbreak of the Covid-19 virus, several nations are now allowing people to fill out and submit statutory disclosure papers online.Covid-19 Declaration Form: A Coronavirus declaration form is an official document that verifies a respondent’s Covid-19 status. As the globe fights the Covid-19 epidemic while striving to retain a human connection, economic activity, and a simulation of our daily lives, this form has become increasingly vital. You will certainly be required to complete a Covid-19 declaration form and, in certain instances, to attach your Covid-19 test result before flying an overseas flight. When necessary, the Covid-19 declaration form also aids in contact tracking. You may be required to fill out areas on the Coronavirus declaration form that inquire about probable Covid-19 symptoms. Some organizations or companies may require you to make this particular form as well.Age Declaration: An age declaration form is a formal document that indicates the respondent’s legal age, which is typically confirmed by the country’s laws. For those who no longer have access to their official birth certificate, this document can be used in its stead. An age declaration can also be thought of as a court-issued document indicating a person’s date of birth. When filling out an age declaration form, you may be required to attach one or more supporting papers due to the sensitive legal references. The papers you must submit while filling out the declaration form are usually listed in the statutes of your state or county.Medical Declaration: This declaration form details a person’s medical history. You must give a range of basic to sophisticated information about your health condition and other relevant medical documents on a medical declaration form. You may be asked to fill this type of declaration before traveling, starting a new job, school, or even participating in an event. Since medical declarations are a serious matter, this means you should be ready to offer precise details about your medical condition. You must also fill out the form completely and properly with information about all of your medical conditions. Failure to comply with the law might result in a variety of penalties.Employment Declaration: An employment declaration is a legal document that assists a potential employer in determining whether or not you should be hired. The potential employee must disclose personal information, including criminal and felony histories, if any, on an employment declaration form. Government offices mostly utilize employment declaration forms for hiring purposes. In this way, completing the form assists the government or a federal employee in determining your eligibility for employment or other government programs.


What are the qualities of a good self-declaration statement?

Since a self-declaration statement is a recitation of facts. Only provide material that is based on your personal experience. This refers to occurrences that you have witnessed, not those that have been reported to you by others. Firsthand observations are typically confined to talking about what you directly encountered. Admission of the truth and only the truth.

What else should be included in the self-declaration statement?

Back up your claims with evidence. If you have copies of emails, photographs, pay stubs, school records, text messages, or other documents that support the points in your declaration, include them as evidence. The attachments should be included in your declaration, make sure they are relevant to your case, and be in their original state.

What is the difference between a declaration and an affidavit?

A “declarant” is someone who makes a declaration, whereas an “affiant” is someone who submits an affidavit. Only the person who wrote the statement is allowed to sign it. They may be signed in front of a justice of the peace or legal counsel in specific instances. The author’s signature, which is attested by a commissioner of oaths or notary public, is used to authenticate self-affidavits. When a writer signs an affidavit in front of a commissioner, you recognize the risk of being charged with perjury if the statements in the signed document are untrue. See Affidavit Forms as reference.

While the uses and the different types of declaration statements are explained in this article, the hopes of it being able to help your understanding of which type is preferable to do for your case. Knowing what declaration forms are and what they represent to you will help you avoid any unexpected challenges that may arise as a consequence of misinformation or ignorance. Avoid the tendency for self-contradiction through a properly documented self-declaration statement. Writing a declaration form from scratch have their advantages, using a letter format saves time and allows you to collect, organize, and analyze data more efficiently.