What Is a Certificate of Employment?

A certificate of employment or otherwise known as an employment certificate, is an important piece of document that is used to validate an employees’ work history. Included also is the type of work, position held and job responsibility of the employee during his/her stay in the company. Generally, it is given to the employee at the end of his/her contract. This is to be used for the future, as it is what most employers request if you are trying to get a job. This can also be requested during the duration of a contract, as it can be used for other purposes also.

What Are the Basic Elements Included in the Certificate of Employment?

Information of the employee: First and foremost, it is necessary to include the basic employee information forms. This part of the certificate must include their name as well as their date of birth. Included also in this section is their place of origin.Information of the company: For authentication purposes, it is necessary to include company information. It is a must to include the name and contact information of the company. The finished certificate must then be dated and signed by the human resources manager or whoever is in charge. The logo of the company must be included as well. Date of employee contract: For this part, include the date they started working for the company as well as the date they resigned or was terminated. In this part there is no need to include the reason why the employee stopped working for the company. That matter should be tackled in the termination letter. Type of work: This section is what other employers will be focusing the most. In this part, it is crucial to indicate the position or if applicable, the positions the employee worked for in the company. It is advisable to be specific here and includes the job plan responsibilities of the employee during the duration of the contract. Assessment: This section can be divided into two: first is the behavioral assessment. The behavioral promotion assessment includes distinct characteristics of the employee. Most importantly, state their attitude towards work. Are they socially adequate individuals? Are they motivated toward work? Do they work well within a group? Next, include the performance assessment. In this part you do not need to focus on the quantity of their finished task; rather, focus on the quality of the work they accomplished. Also, do they have the ability to meet the required goal and deadline? If the employee received any award during their stay on the company, include that as well.

How to Write a Certificate of Employment?

Step 1: Gather All Data

Firstly gather all the information of the employee. Retrieve all the data and records of the employee.

Step 2: Check the Format

Check the format of the certificate. Is the tone used formal? Is the writing formal? Is the logo of the company visible and clear?

Step 3: Proofread the Document

As the certificate will be used for in the future. It is very likely that it will be seen by other people from other companies, especially Human resources managers. It is very important to proofread the document. Check for grammatical errors and for spelling errors. Be wary of your work and make sure everything is correct.


Where to use my certificate of employment?

A certificate of employment or otherwise known as employment certificate, can be used in applying for another job. It is basically what other employers looked for in a new employee. It is to guarantee that the person applying is credible for the job. It is a background statement of your skills and experience. It can also be used for other purposes like acquiring a visa.

What is a compensation form?

A compensation form is similar to a payroll change form or salary form. It is a document that shows the exact computation of your pay from the company. Whether it is monetary or nonmonetary, it is all stated in the compensation form.

Do terminated employees get experience letters?

An experience cover letter sometimes called a certificate of service is a document showing the experience and service the employee has done for the company. Yes, as long as an employee has worked for the company for 6 months, they are entitled to get an experience letter.

Are employers required to pay for certifications?

Before hiring an employee, some companies require them to have a certain certificate. In some cases the company opt to pay for the certificates.

How to write a request for a certificate of employment?

For references you can look at some of the templates for request letters or proof of employment letters. All elements of the employment certificate and the step by step process of how to write this kind of letter is included there.

For employees who are trying to land a job, having a well written employment certificate boosts up your chance of getting hired. On the other hand, for employers creating and giving out the certificates, a polished certificate indicates professionalism and integrity.