37+ Sample Lease Amendment

What is a lease amendment?

While we learned a great deal of what a lease is in the introductory part, it is high time for us to tackle what a lease amendment is. Unlike a lease addendum that involves an additional document that does not necessarily cancel or revise the agreed terms written in the previous document and just provides extra terms and points, a lease amendment pertains to the modification of the original lease through removing a few clauses that the parties do not want to take effect anymore, or through changing a few clauses that exist in the previous one. This is important because it inherently updates the old lease and creates more space and allowance for the parties involved. Moreover, the amendments made for the new document is to be agreed upon by both parties in order for it to be legal and legitimate.

Common Issues Resolved in Lease Amendments

When creating and agreeing to the original lease, both parties are still unaware of unforeseen circumstances that may heavily affect their comfort, satisfaction, or interests. Starting out something may very well be considered as a trial and error process since none is yet sure of the things that they would want in the long run. The checking and balancing of the situations of both parties can only be done when the transaction has been sustaining for a period of time. This is why lease amendments are important, because they give both the lessor and the lessee the avenue to employ changes within the agreement, making their transaction more palatable to what they want, and making sure that they are having a pleasant experience. Lease amendments are done usually because of overarching circumstances that cause discomfort to individuals, or perhaps they just found better alternatives for the clauses that they have written in the past. These are the common issues that are resolved in lease amendments.

Lease Length and Renewal : Lease is technically and in society’s eyes, interchangeable with ‘rent‘. With that said, it can be inferred that the agreement is inherently ephemeral and constitutes an expiration date, which is why in the original document, there lies a lease length that dictates when a tenant is to leave the apartment complex, or when an individual has to give back the vehicle borrowed. Things may not turn out as how parties imagined them to, which is why these things may require some sort of renewal agreement. Perhaps a businessman staying in a city for a business venture has to extend their stay because of either corporate or personal reasons, which is why they need to renew their lease. A way for them to do this is to request for an amendment from the owner or the landlord, in order for them to make important revisions. Employing a lease amendment retains the trust and credibility both parties see each other in, and basically makes the agreement remain legal and legally backed.Renting Price : It is no surprise that assets, goods, and materials and their respective price quotations easily fluctuate in status quo. Market prices and economic demands are extremely volatile, which is why we can never tell when something increases in price, or decreases in value. The same can be said for the renting price itself. The landlord or owner of the asset may decide to raise or drop the price of the item because of a lot of reasons, and that in and of itself may call for a lease amendment. It is unfair for them to just literally announce the change, hence, it is important to keep things formal, and follow legal procedure that allows the client or tenant to have a say on the new changes. The moment when renting price has to change, the client is still given a heads up by the lessor, and the amendment is to be reflected in the lease still. This keeps the transaction formal, and makes sure that proper procedure was followed, which immediately sought the approval of the client as well.Maintenance Duties : Maintenance duties that are needed to improve the conditions of the asset at hand still need the consent of the renting party because these things may come off as disturbing, and could even call for an additional payment. This is why it is perfectly reasonable for parties to have an amendment session once maintenance duties are required. Maintenance duties may come in the form of plumbing duties for the units in an apartment complex, or perhaps a newly hired caretaker for the lot being rented. Consent is one of the most protected attributes especially when talking about the lease as a legally binding agreement, which is why an amendment is inherently needed in this case.Subletting : To tackle this issue better, it is important to discuss what subletting is first. Subletting, or a sublease, pertains to a tenant or client putting the lease itself up for rent. It is technically having a rented place or object be rented as well. Landlords or owners may not be okay with subletting, and some may be, which is why it is important to consult them first, and if negotiations wrap up, the decision must be reflected in the lease amendment. Remember that the terms written in the lease hold you legally accountable, which is why it is important to make sure that your actions are perfectly in line with what has been agreed upon by both parties. The owner may add their own terms under the issue of subletting, and both can work on a middle ground or a fair agreement in the duration of the amendment.Specific Permissions : When signing a lease, it is given that there are things you are allowed to do, and things you are prohibited from doing. This inherently means that whatever you do within, or with the rented asset, you need to have the approval of the owner. Specific permissions that might not have been mentioned in the original lease need to come out in the lease amendments. These specific permissions may involve the presence of pets in an apartment complex, for instance, or maybe the act of smoking. Perhaps when the owner realizes that the tenant smokes, they can issue an amendment to make sure that health and safety measures are upheld, and in order for the comfort of other residents to be upheld as well. It is important to include specific permissions in the lease itself in order to guarantee that rules are understood and agreed upon by all the parties involved to avoid future disputes or violations.Number of occupants : There may be instances when a tenant has a roommate that moved in, or one that moved out. It is important for owners to know the inhabitants in the asset at hand, which is why rules regarding the number of occupants have to be reflected in the lease as well. Perhaps when a tenant first moved in, they were primarily alone, but later on, invited someone in. This calls for a lease amendment that enables the parties to negotiate and figure out what standards to employ given the situation at hand. The results are completely arbitrary to what happens in the negotiation. What is essential is that both parties gave their consent, and the outcome is then written in the lease amendment.

How to Make a Lease Amendment

The importance of and the common issues that call for a lease amendment have already been stressed enough in this article, and that leads us to the next portion, which is a step by step process or a walk-through on how to make one. There are essential parts and keywords needed to be reflected in a lease amendment in order for it to be credible and legitimate, and these might be things you can easily miss especially when you’re making your amendment manually, or perhaps just downloaded a template from the internet that does not necessarily tailor fit the nature of your new amendment. Making sure that your revised agreement is holistic and legally correct is an important step to take in creating one, and this portion may truly help you with that! This is how you can make a lease amendment.

The legal names of the parties have to appear in the amendment for tracing purposes, and for identification. The names usually appear in the earlier parts of the amendment because these are one of the most important things to be looked into because they basically dictate who are involved in the agreement, hence making the entities easily identifiable.

Step 2: Preceding Clause

As we have learned in this article, amendments are made because of certain clauses written in the previous lease that either of the parties do not want to take effect anymore. The preceding clause is to be explicitly stated in the lease amendment in order for both parties, and legal enforcers to know what part of the previous lease is being changed or removed as per request or agreement of the parties. This is important to include for formality purposes, as well for better tracking since the reference is easily pointed out.

Step 3: The Amendment

After writing the preceding clause, the amendment, or the change or removal is to be explicitly stated as well. This sets out the clear standards and new conditions that the parties agree to employ. This creates an understandable and official statement of the terms as a result of the negotiation.

Step 4: Signatories

Of course, for the whole thing to be effective and guaranteed to be recognized by the parties involved, their respective signatures have to be affixed in the bottom part of the legal document.

Only the parties can tell if their agreement needs the supervision or witness of a legal advisor. This better makes sure that your content is aligned with the law, and that you are still following federal and state mandates that uphold fairness of all individuals, and requirements as such. A lawyer may also be a really good witness for credibility reasons. However, this is totally optional.

What’s the difference between an addendum and an amendment?

An addendum is an additional document that does not make certain clauses in the previous lease null and void. It basically just provides an extension, and does not stand on its own without the original lease itself. The content between an addendum and an original lease is not mutually exclusive, and their relationship is simply supplemental. An amendment, on the other hand, cancels out specific clauses and replaces them with new ones.

Are clauses in the original lease superseded once an amendment is made?

Yes. The inherent purpose of an amendment is to make revisions regarding the original document that parties may see as irrelevant, or inapplicable in the current context. These revisions may officially and legally remove portions stated in the original lease, and they also have the power to replace and change some of these portions. However, no harm is necessarily done due to amendments since mutual consent is still required and present.

How long does it take to amend a lease?

It usually depends on where you are living, or perhaps the rules that your landlord specifically follows. However, it usually takes up to three to twelve months in order for an amendment to be able to be issued.

The idea of an absolute finality is reprehensible in a world that is constantly evolving. Changes are truly needed because everything necessary cannot be possibly cooped up into a single confrontation that takes place only one time. This basically limits the stakeholders into unfair standards, as well as restrictive actions that may be important to take effect for the benefit of everyone. Lease amendments give the freedom and avenue for change to both the client and the owner, and this is essential in making sure that their interests are met, and because these interests change from time to time, we are making sure that the rules are also directly proportional to this nature of dynamics.