12+ Sample Lease Renewal Agreements

What is a Lease Renewal Agreement?

This Lease Renewal Agreement is a contract used to extend the duration of a lease that is about to finish for a further time for the landlord and tenant. A lease renewal in contract allows the tenant to extend the existing lease beyond its fixed date of expiration. The lease renewal agreement allows landlords and tenants to continue renting while also allowing them to alter their original rental terms, such as new occupants, regulations or payment agreements or add property regulations. In general, the rental will be converted into a month-to-month arrangement if the landlord enables the landlord to remain. However, the parties might decide to enter into another long-term agreement using the same or amended conditions as their initial lease by employing a lease renewal agreement. The renewal is legally binding only once both the landlord and the renter have signed it. If the tenant and the landlord have mutually exclusive status, a renewal letter is usually given to the renter between 30 to 90 days before the original lease ends. You can refer to the above  lease renewal agreement examples to have a grasp of what it looks like.

Reasons Why Landlords Send a Lease Renewal Agreement

There are several reasons why landlords send a lease renewal agreement to the tenant. Here are some of them:

To inform the tenant that the expiry of tenancy approaches: The primary reason why an apartment renewal letter is given by a landlord is to tell the tenant that the expiry of the rental approaches and he wants to offer a new rental. If you wish to continue renting your property to the existing tenant or need to upgrade the present lease conditions you should utilize a lease renewal agreement.To make both parties know what their next plans are: You may utilize a renewing agreement to let the other party know your plans, regardless of whether you’re a landlord or a renter. In the majority of countries, landholders must notify their tenants before the lease ends of their desire to renew or to not renew within a period of time. For landlords, this gives them sufficient time to find another tenant if the current tenant wishes to move out. To suggest and apply modifications on the lease: You can also apply for modifications to existing lease conditions through a lease renewal agreement. For instance, a tenant may wish to upgrade the facilities under the present agreement or a tenant may want to increase rent. The tenant may suggest changes but the landlord holds the decision to accept the suggestion or not.To change the lease’s basic structure: The structure of a current lease may also be modified with a lease renewal agreement after it is concluded. For example, tenants considering switching to a short-term lease or leasing arrangement month by month can implement new modifications without restarting the application procedure.

How to Write a  Lease Renewal Agreement

Here are the tips in wiring an effective lease extension agreement form. Key elements should never be taken for granted since these protect you if there are disputes in the future. There are several lease extension agreement formats as long as they serve the same purpose, then you’re good.

Step 1: Make it formal

Consider the letter to be an official communication between the renter and the landlord. Therefore, when drafting the letter you should adopt a conventional business structure. Print it out on the business administering the property’s official letterhead, if available. Send your tenant the note. Enter your full name, full address and contact details. Date the document and add a greeting.

Step 2: Introduce the lease renewal agreement.

Your letter should contain a part to describe the contents of that section. In the opening portion of your letter, talk about the reference. The introduction should provide facts on how the present lease expires. Specify the dates of the beginning and the completion of the lease. Then renew the rental along with the contract duration.

Step 3: State why there is an increase in rent.

The renewal terms of the lease should be included in the following section. Since landlords would raise the rent almost all of the time. In this scenario, provide the new amount the renter has to pay every month and explain why the rent has increased. If, however, you won’t increase the rent, please also state the terms.

Step 4: Talk about the problems encountered during tenancy.

Talk about any problems during the current lease you may have faced. The renewal of the rental will rely on improved compliance with all rental rules and standards. In addition, provide the renter the chance to express his concerns at the same time. So, if you require any modifications like part of the renewal terms.

Step 5: Provide a reply section whether or not the tenant wants to renew. 

Request a reply from the tenant and give him a time limit in the next paragraph. Ideally, at least one month before the end of the existing list, you should write and send the renewal agreement and then ask for an answer within 10 days. The sooner you submit the correspondence and hear the reply, the more you can prepare for a renter who does not opt to renew. In such a situation, when your existing renter departs you have time to seek for a new tenant and split the space apart.

Step 6: Affix your names and signatures.

Conclude your letter of business lease renewal with a greeting, including your name and signature. In a legal setting the name of a signature is written in a separate, customized form to identify you with the authorization of a document. If a property manager controls the property, the individual dealing with the renter must also sign the property. This is probably the main section of any written agreement or contract.

FAQs

Is it necessary to include a renewal statement in a lease agreement?

You may want to put in your rent a typical condition that the rental will automatically renew unless the renter informs the landlord that the rental will not be renewed. The rent agreed upon should be included in the rental and the payment due date.

Is it necessary to witness the signing of a lease?

There is no obligation to witness the signature of the renter because he is not the one who transfers the interest in the land. If the contract is not correctly signed, the court might find that the lease is a deficiency.

Can tenants also modify lease renewal agreements?

Both the tenant or the landlord may suggest modifications to a lease or lease agreement. Changes can be made without the tenant’s permission for a rental agreement but with the appropriate legal notice time before they come into force. A tenant may also make suggested amendments, but no responsibility is placed on the landlord to accept the modifications offered.

What should the tenants do to have the property being occupied upgraded?

There are times when a renter might renew a rent because he or she loves the property and want to stay there longer but they would also like some improvements. In this case, they will send the landlord a renewal letter asking for a new lease agreement and the letter would contain some problems that the tenant want the landlord to fix within the property. In some situations, the renter may seek upgrading of the property by using this letter.

The decision to structure the right of a tenant to remain occupied as an option to renew, or to extend, must be carefully studied, taking into account their possible advantages and disadvantages. More importantly, regardless of the labeling of the option, it will help to prevent some unintended consequences of drafting of a right to renew or to extend a lease period, regardless of how the option is marked, clearly and expressly reflecting the parties’ intentions as to which personal agreements and rights should continue and continue in the new or extended term.