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The manager, with the orientation programme, has to face again a new set of new employees on the onboarding process. The first day of the new hire is an exciting day for them, because they will have to face a new adventure about their life. And for the managers, it is also a good day because they have to deal with the new people in their company. But however nervous managers can feel in the first day of the new employees, they have to make sure that the new staff will have a proper orientation. To ensure this, they have to make an onboarding checklist or a new employee orientation checklist. With this, they will have something to follow as they conduct the orientation to the new employees. In this article, you will come to know some things about new employee orientation checklist. You will know its benefits and some tips that you can use with it. You will also learn how to create a new employee orientation checklist. Do you want to know these things? Just relax and keep on reading!
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What is a New Employee Orientation Checklist?
If you are a manager, you must have a new employee orientation checklist. It is also known as the onboarding checklist, staff orientation checklist, onboarding orientation checklist, or job orientation checklist. A new employee orientation checklist is a list of all the process that HR or manager should do as they introduce the new employees to their tasks, the company processes, and even to the team that they will work with. It is a checklist on how they can introduce the company to the new hire. Whether the company is construction, manufacturing, restaurant, gym, or any other company, all are the same. All has an orientation to attend to. A checklist is so essential on this event because HR should be reminded of everything that they have to discuss with the new staff. From the hour of the job up to the depatment where the new hire will be assigned, they have to list them in the checklist so that when it is time to talk to the new employees, they will not forget anything. The checklist should have the complete information about the orientation program. The flow of the orientation will be better if there is a new hire orientation checklist. Every step in the orientation process will be followed. The new employees will get all the information that they need.
Benefits of a New Employee Orientation Checklist
The new hire employee orientation checklist has sure benefits. It has new hire orientation presentation ideas that you can use as you conduct the orientation. Want to know its benefits? Read the following:
Tips on New Employee Orientation Checklist
Are you considering some example of new employee orientation checklist because you need some tips that you can use as you create your own checklist? Well, look no more! Some tips are written below!
How to Create a New Employee Orientation Checklist
If you have found a template, it will be easy for you to create a checklist. A new employee orientation template or a new employee orientation checklist template is advisable to use. But in case you are looking for plain steps to use in making your checklist, you can consider the followings steps in creating a checklist that you can use for orientation:
Step 1: Give an introduction about the company.
The first thing that you need to discuss in any orientation is the information about the company. You must tell a brief history about the company where the new employees are about to work. It is good for them to have the first impression about the company. They must know some things about the company. Company history will make them know what type of company they are engaging into. Present some culture to them, or the company background. Tell the values that your company has. Tell its vision and its mission. And of course, you have to introduce the company policies to the new employees. It is very important. All the new employees should adhere to all the rules and regulations of the company.
Step 2: Brief the new employee about their first day.
The first day at work is very crucial. All the new employees do not know what they can encounter on their first days. They are so nervous with their first day so you have to guide them. You must tell the team that they are about to start. You must tell them what to do. Some of these things are:
- The date of their first day
- Where will they go
- Where can they park
- Things about their work station
- Information about materials and equipment
- Information about telephone access
Step 3: Tell them job specifics.
The most important thing is the details about their job. You must inform them the department where they will work. You must explain them the hours of work that they will have. If your company has a shift system, you must make them choose the schedule that they want, if it is possible. If it is not, tell them the work schedule that they have to accustomed to. Inform them about the pay day. Explain to them details how they can be payed. It is important that employees agree with these things. They should also know the dress code that is required in the company. You must tell them about leaves and vacation time. They should also be given their right to have a break. You must tell them about this thing. You must explain to them the performance evaluation. Then, you must give them the employee handbook.
Step 4: Give a quick tour to the new staff.
You must welcome the new employee. Introduce him or her to all the key staff. Explain how everyone relates to each other. Tell the employee about the communication that you have in the company. Give the employee a tour on all the facilities in the company. Employees should know the location of washroom or lunchroom. They have to be properly acquainted in all the places in the company. Point them to the room where they could spend their break. Show them the locker room where they can put all their belongings.
Step 5: Make the new employee complete the paperwork.
New employees need to sign up on the benefit programs of the company. They need to sign some paperworks or documents about it. They also have to fill up payroll forms. If the employee has a union membership, let them have the necessary requirements. If they have to sign a non-disclosure agreement, you must present the document to them. They can also sign the employee contract before the first day of their training. Job expectations must be clear. You must tell them if they have a probationary status or whether their employment is permanent. If they will be hired within a contract, you must explain it to them. They must know how long they can stay in the company.
Step 6: Start the training program.
After the orientation, the next stage is the training. You must provide a preliminary training which can make the new employees accustomed on the minor things in the company and about their job. Then prepare them for the ongoing training and to all the training session that they will have.
How Does Orientation and Onboarding Differs?
Orientation and onboarding are closely similar. They usually occur on the first days of the new employee in their job. Orientation is the first days of an employee at work. It usually last a day where the employee will be introduced about the company and their jobs. It is where they will sign the necessary paperworks. Onboarding on the other hand refers to the days up to the training sessions of the employees. Though sometimes, these two words can be used for same things on the life of a new hire.
Can Multiple Employees Be in the Same Orientation?
Yes, of course. There are companies who conduct orientation to multiple employees at once. It happens. It could save time and effort. Also, sometimes employees get hired on the same day. So it is a possibility for them to have orientation on the same day, too.
It is easy to rely on a new employee orientation checklist after making one. It can give you all the instructions on all the things that you should do as you conduct an orientation. This checklist is much needed. Every orientation needs to be a success. It is a good tool that can help you to achieve that. Are you about to make this checklist? You can refer to this post if ever you need a template that you can use. It has 23+ SAMPLE New Employee Orientation Checklist in PDF | MS Word. These templates are downloadable. So what are you waiting for? Pick one and download now! Create a new employee orientation checklist that you can have as a tool in your orientation!