Legislation that falls under the disclosure definition umbrella both defines and regulates the manner in which information is protected or made available in the context of a transaction or…continue reading
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What Is a Compliance Policy Statement?
A compliance policy statement is an enacting statement that enjoins members of a company or an organization to adhere to a certain set of rules or standards. It is a written statement or a collection of statements for members to comply with and adhere to, usually regarding targeted policies.
According to an article by Deloitte, compliance training is crucial for any work environment to sustain itself and succeed. What is usually covered in organizational compliance training can range from personal data protection, anti-money laundering, import or export control, to dealing with state officials.
Examples of Compliance Policy Statements
Laws and rules are part of any organization. These help enforce order and structure within an organization or company. From the simple to the complex, compliance policy statements can come in varying degrees. The examples listed below are some common policies or scenarios wherein full compliance is often expected.
How to Create a Compliance Policy Statement
A strong and effective compliance policy statement takes a delicate balance of impactful language and insightful perception. To achieve this, follow the step-by-step instructions below.
Step 1: Give a Brief Background or Introduction
A comprehensive compliance policy statement requires an introductory paragraph. It does not have to be lengthy and detailed. A brief background or company history should suffice. You can begin by introducing the company and explaining a little about your organization’s past. A vision or mission statement can also be integrated in your introduction.
Step 2: Reiterate Commitment
An effective compliance policy statement uses action-oriented language and affirms commitment. Whether it pertains to ethical guidelines or simple dress code rules, it is important to reiterate the company’s commitment to uphold these policies. There must be a dedicated statement or sentence that expresses this within the compliance policy.
Step 3: Enumerate Principles and Values
An essential part of any compliance statement is its principles and values. Make sure to enumerate and specify your company’s core values or guiding principles. These may be contained in a single paragraph or organized in clear bullet points. For example, if your company wants to reiterate its commitment to diversity in the workplace, then values such as equality and fair treatment ought to be incorporated in the compliance policy statement.
Step 4: Impose Sanctions
Lastly, a compliance policy statement would not be complete without identifying the corresponding sanctions. This is usually the concluding part of the compliance statement wherein warnings and disciplinary reminders are explained. This section is important because it is where consequences are outlined and expounded on, if compliance is not met. It serves as the supporting argument that emphasizes the notion that failure to comply is not to be condoned.
What should a compliance policy include?
A compliance policy should always include a reaffirmation of a commitment to the company’s values and principles. It also touches on the various sanctions imposed in the event that compliance is not followed.
What are the three main parts of a compliance policy?
According to Mvorganizing.org, the three main parts of a compliance policy are the compliance monitoring and auditing reports, trends, and corrective action plans.
What is the purpose of a compliance statement?
The purpose of creating a compliance policy statement is to ensure that adherence to the rules are followed. It is meant to inspire discipline, order, and structure in the workplace and any other professional environment.
A compliance officer’s job may seem simple on the surface; but the reality of having to deal with non-compliance and other issues presents a lot of challenges. Having a solid and impactful compliance policy statement is an important first step. Customize your own statement today by browsing the wide selection of templates above!