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43+ Sample Policy Statements
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What Is a Policy Statement?
A policy statement refers to an organizational-level document that provides information about employees’ permissible methods or behavior at work. In short, it tells the members of an organization how things are done within its premises. Remember that policies are different from procedures and standard operating procedures because their main purpose is to guide the organization in a particular direction. Well-written policy statements cover various details regarding employee behavior charts and methods. As such, these documents undergo little to no revision in the course of years. Policy statements ensure that businesses follow legal rules and regulations for a safe work environment for every employee in the organization. Regardless of the nature of your business, or the industry you are in, most policy statements cover similar items.
From the website of Statista, an article titled Company Policy on Remote Work Worldwide 2020-2021, published on July 6, 2o21, states that in 2021, roughly 32 percent of participants indicate that their company enforces a hundred percent remote policy, while 14 percent of respondents say that remote work is allowable but not the company’s norm. Company policy regarding remote work changes due to the COVID-19 pandemic.
Elements of an Effective Policy Statement
The effectiveness of a policy statement depends on the presentation of its components. A policy statement or document must refer clearly to the individuals focused on, including their titles and departments. The company policies you institute speak for the culture and environment you want to establish for your staff and organization. It is why policy statements are vital documents in your organization. Below are the components a policy statement must contain.
Types of Policies
Different organizations and industries have respective policies they observe in their businesses. There are various types of policies that organizations can utilize to achieve the goals and objectives they envision. A company’s vision statement starts shaping the policies they want to implement for their employees. Below are several examples of policies different organizations can apply.
How to Write a Policy Statement
In terms of writing a policy statement, ensure that your employees can easily comprehend its contents since its purpose is to relay your expectations for employee’s work or personal behavior. Below are helpful steps to draft your company’s policy statement.
Step 1: Identify What Needs to Be Addressed
Policy statements cover a variety of areas, from work performance, behavior, and attitude, even a policy regarding dress codes during vacations. It is best to identify the main idea of your policy statement and start writing from there.
Step 2: Involve the Employees Covered by the Policy
When writing your policy statement, make sure to draft the document with the concerned individuals. The human resource manager and the owner must also be present during the writing of the policy statement. It also helps to ask for the help of an expert power of attorney during its drafting.
Step 3: Highlight the Purpose and Content
Outline the main points of the policy, coming from the input of the individuals within the policy’s scope, and ensure it covers all necessary details. For example, creating dress codes for work, specify which clothes are appropriate or inappropriate for both men and women.
Step 4: Identify Who Writes the Policy Statement
The person responsible for writing the policy statement must be present in all the company meeting agendas regarding its content and has meeting minutes meeting notes. The policy statement must contain essential elements, including the overview, purpose, scope, and enforcement.
Step 5: Review the Draft
Upon the completion of the policy statement, schedule a meeting to review the drafted document. It is also a way to elicit necessary feedback to make adjustments to finalize the policy.
Step 6: Disseminate the Policy Statement
Once there is a finalized policy statement, it is necessary to broadcast the contents. It is also advisable to hold a meeting with employees to make inquiries and clarifications regarding the statement.
What makes a policy statement effective?
An effective policy statement involves management and employees. A senior manager, together with representative employees, help each other to create an efficient policy statement for the organization.
Why are policy statements important to an organization?
Policy statements serve as helpful tools in guiding employees’ behavior in the workplace and influence their actions and decisions in particular situations.
Why must policy statements be documented?
Documenting policy statements allow the organization to look back on previous policies. The company can use them as references for newer policies and strongly reflects how the organization takes serious matters.
Companies have various policy statements for different situations within and outside the organization. Having these policies help with employee actions and behavior that positively influences them and the business. Start working on policy statements that support your employees to grow in a nurturing environment. In this article, there are different policy statement samples you cause use and download for your organization. Plan a meeting with your employees today!