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And afterwards, you should submit a meeting summary report. It is important to make the meeting documented. We should have some material to be a proof for every meeting that we had. We can use it for different purposes in the future. In this article, you will learn some things that may be new to you. You will come to realize why a meeting summary report is needed. You will learn some tips that you can use in making a meeting summary report. You will also know the steps on how to write a meeting summary report. If you are ready to learn these things, be relaxed and keep on scrolling!
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What is a Meeting Summary Report?
A meeting summary report is a document that has the summary of a meeting. This report is a short description of the meeting that has taken place in a company. It is made up of meeting minutes or notes that has been gathered during the meeting. Your whole meeting is summarized with this report. It has the essentials of the meeting, the names of the attendees, the technical meeting agenda, the details about the discussion, and the highlights of the meeting. It could be a good business meeting recap. It could be made up of an executive summary and the meat of the meeting. Writing a meeting summary report will be easier if you will use a report template. You can use a board meeting minutes template, meeting summary email template, or a meeting summary report template. You can also refer to any meeting report sample or meeting summary report example that you can find on the internet. Then, using these examples and templates, you can make a meeting summary report. All you have to do is to study the meeting minutes and to summarize the whole meeting that you just had.
Why a Meeting Summary Report is Needed?
The first thing that maybe should come into your mind is that why do we have to make a meeting summary report. Why is it needed? Refer below so that you will know its importance:
Tips on Meeting Summary Report
Have you seen a staff summary report or a sample meeting report to boss? If not, and you are just new in making a meeting summary report, you can refer to the following tips in making your meeting summary report:
How to Write a Meeting Summary Report
Do you already know how to write a meeting summary report? If that is the case, you may also want to consider the following steps to make your report better:
Step 1: Take meeting minutes.
The first thing that you have to do to make a meeting summary report is to have meeting minutes. You first have to take down notes while the meeting is taking place. The notes should be detailed and you should write any information that stands out. Sometimes, even if a thing may just seem a simple matter, you must take note of it also because it may lead to greater things. It may be a small detail that can comprise a big idea or highlight the main points that the team has in the meeting. Choose a note-taker among your team and let him or her do the meeting minutes. The decisions under every agenda should be recorded properly, so select a note-taker that is quick in taking down notes.
Step 2: Put a highlight on the key resolution.
In writing the meeting summary report, you have to remember that you should emphasize the key resolutions in the meeting. Every important decisions should be documented properly. Decisions are one of the main point why employees take meeting, so you should be careful in recording these things. You must learn some ways on how you can highlight these resolutions.
Step 3: Write the action items.
Some actions that should be done can be decided at the time of the meeting. You must record these action items and you must put the names of the persons that have been assigned to do these actions. These actions will what makes every project of the team possible. It is one accomplishment in the meeting that needs to be recorded.
Step 4: Attach documents to the report.
Supporting documents can be necessary. If you find that you need to have to support the report with any documents that are related to it, you can do so. It can give a better understanding of the report. It can also serves as a reference that any reader can look into. Put links to these documents or you can simply attach them to the meeting summary report.
Step 5: Give a reminder for the next meeting.
At the end of the meeting summary report, you must put some notes about the next meeting. It is better if you can put its date and if you can send a calendar invite for it. Remind the team member about it. It is necessary so all of them can prepare for it. You can also know if they are able to attend the next meeting or not. After putting a reminder, your meeting summary report is ready and you can send it to all the team members and directors.
Do I Have To Include the Name of Attendees in the Meeting Summary Report?
Yes. It is very important that you put all the name of the attendees in the meeting summary report. It is an essential element of the report. So, you have to get their names in the calendar invite and write them all down in your meeting summary report. You must not forget to write even one single attendee.
Writing a meeting summary report is simply easy. It is the same as 1, 2, 3. First, take meeting minutes. Second, record the names of the attendees, the resolutions, the action items, and the highlights of the meetings. Third, make a reminder for the next meeting. So, you see. It is so easy to make a meeting summary report! To add to this, this post can also give you a template to use for making a meeting summary report. It has 27+ SAMPLE Meeting Summary Report in PDF| MS Word. You can select the one you like and can use it in your writing. Happy creating!