For a second you want to be stressed out with the amount of your workload but then you remember that you’re most probably the one at fault for not having your schedules planned ahead which then reminds you of the many times you’ve put off creating a work calendar which naturally makes you start regretting why you never even started working on it as it starts dawning on you how you would spend your Tuesday. Well, you’ve come to the right place as we have prepared simple work calendars that will certainly help you in managing your time better that you actually wake up one day having full control of how you spend it.
23+ Sample Work Calendars
What is a Work Calendar
A work calendar is a document that allows you to plot your plans for the entire week, month and even your daily work schedules. You can liken it to a ‘To-Do-List’ that you keep except it’s more extensive in its coverage but is less detailed and brief. It’s two main purposes is to simply remind you of what’s in store for you during the day so that you can manage your time doing them better. It is mostly utilized by businesses that actually have to keep track of their tasks as failure to do so would most probably negatively impact the work efficiency of the team and the business as a whole.
What does a Work Calendar Look Like?
A work calendar features three important things: date, time and the things scheduled within the day which may also include upcoming deadlines, meeting appointments set in the future and even your local holidays.
As the name suggests, it follows a calendar format and may literally be your calendars themselves however you may of course tweak how you want your work calendar to look like for as long as it contains the three mentioned inclusions. Or, we’ll do you one better. You may make use of the work calendar templates we have provided as the last thing you would have to do once you acquire them is the plotting of meetings, deadlines, holidays, a doctor’s appointment and specific hours where you ought to work.
Benefits of Keeping a Work Calendar
Oftentimes, people choose to not use a work calendar as having a constant reminder of how you must spend your day can be exhausting in itself. In some cases, we don’t make use of it as our memory could be enough to serve as our work calendars that we don’t have to put that much work in. If you think negatively about it enough, it could honestly look like a threat in the sense that it holds you hostage to sticking by your plans because if not, we may end the day feeling unproductive and more workload to catch up, the latter being what we definitely want to avoid. Or maybe, you’re just too lazy to own one.
However, that should not be the case because keeping a work calendar is not actually too much of a hassle and nor should it feel like holding you at gunpoint. The only worst case scenario in keeping a work calendar is actually to not plot the time of when to give yourself a break. A work calendar is made to help you, not chase you away. It shouldn’t be an enemy but rather be that one organized friend you always wanted to emulate but couldn’t except now, you can. In fact, there are a good number of benefits to owning a work calendar.
It helps us stay organized. Obviously. But sometimes, we do tend to underestimate how being organized impacts our work ethics, our productivity and even our overall well-being. You can designate time slots for what you need to work on during the day and a quick glance at it can remind you and the team of what needs to be done providing you a structure to follow or a routine you can consistently stick to that it’s ingrained in your systems. However, you can only be organized if your work calendar in itself is organized. If not, then it defeats the purpose of keeping one, right? Be keen and sharp on any last minute changes. Be tidy about it too, especially if you jot by hand your work schedules. You remember. While you sure can mentally note what could happen during the day, there is always a high likelihood that you may miss out on some schedules that with nothing to backtrack on, you may completely forget about which can be bad especially if it’s something important. A work calendar can help as it keeps record of appointments, the time agreed upon by you and your employer in that confirmation letter email sent to you and in general, it keeps everyone in loop.Things get done. Think of a work calendar as that nagging workmate of yours. Despite them constantly being all up in your business, they really just do it to help you out which of course, we hope could be done in a less annoying way. A work calendar will just be as annoying except it doesn’t talk so that counts as the better nagger, right? With something to remind you of what needs to be done and how important it is that you get it done especially if a looming deadline is indicated, it encourages productivity and productivity brings forth a strong probability that the established goals get accomplished which is always the ideal scenario when it comes to our careers. It gives you an option to say no.You do know you don’t necessarily have to keep working and accomplish things immediately, right? We only have 24 hours a day and not all of that should be spent working. Assuming that you’ve got everything scheduled on your work calendar, you now have a better understanding of what could fit in your day therefore giving you the option to put a rain check on upcoming offers and events. If you have a clogged schedule, you can turn some of the work directed to you and schedule it for another time. Only take what you can handle. It gives you time for yourself. Now that you know what you’re expecting, you can make time for other things that you want as opposed to having to do things that you must do which, if you think about it, is mainly why we subscribe to work calendars, because we want to still have the time for ourselves despite our busy schedules. A work calendar gives us an opportunity to schedule that ‘Nothing Time’ that was mentioned in an article from Forbes by Kevin Kruse and it also gives us a chance to recuperate from yesterday’s stress.
Tips to Make a Work Calendar Effective
As previously mentioned, you can only ever be organized if your work calendar is organized as well. There are actually a lot of factors to consider and things to avoid when setting up a work calendar but it’s not one that makes the whole thing exhausting that if anything, just smoothens out the process. Here are 3 tips to keep in mind when keeping a work calendar.
- Record immediately. Most times when we tell ourselves ‘We can do it later’, we actually tend to forget about it, especially when we’ve put it off for quite some time. So if you think you can do it later, why not do it now? List down that meeting appointment as soon as it is set. Take note of that upcoming deadline as soon as it is announced. Jot down the interview schedule as soon as you get it. And while you’re at it, be sure it looks legible and easy to comprehend even after a quick run down.
- Set up alarms. Sometimes, we can forget to check our work calendars and it helps if there are reinforcements like an alarm to help us be reminded once more.
- Add notes. Briefly, describe what that appointment could be all about and by briefly, we mean one sentence or one-word liners that you think best encapsulates the appointment to provide you of the context of what could go on and to mentally prepare you before diving into it.
How do I Create a Work Calendar?
Once you have a work calendar template with you, you can start plotting meeting schedules, interview appointments, business calls and the like. Specify the time it happens, maybe even the duration and add little notes briefly describing what the schedule could be all about.
What is a Work Calendar?
A work calendar is a tool where you can map out your schedules within the day, the week and the month. With it, you can even be able to plan ahead and have that listed down as well. In essence, it mostly aids us to manage our time better.
How do I Make a Daily Work Schedule?
You first must have a clear picture of what you must do within the day. Be sure to list those down and reorganize them according to importance. Develop a habit of looking checking it out from time to time so you see how much you have progressed.
Life in itself is already messy, we do not want to make it messier by being all over the place and just overall disorganized. Start allocating work schedules and their corresponding dates and time to at least have a semblance of control over life. Create your own work calendar now!