45+ SAMPLE Resident Evaluation

What Is a Resident Evaluation?

A resident evaluation form is an in-depth assessment form or comprehensive analysis report that presents a systematic examination of the core activities and performance of a medical resident, home resident, and other residents on a weekly, monthly, quarterly, or yearly basis. This is a significant evaluation document that outlines the suggestions and commendations, as well as positive and/or constructive feedback on the status of resident activities, tasks, projects, milestones, and other aspects that are conducted in a specific time frame. Also, it plays a key role in measuring the specific phase of growth and development of an individual medical resident, a home resident, a group of residents, or a residency program in making logical decisions.

According to a report published by the American Medical Association, there are essential factors that U.S. medical students are considering when picking their residency programs such as desired geographic location (90.2%), perceived goodness of fit (88.7%), the reputation of the program (84.6%), quality of residents in the program (76.1%), and work-life balance (75.2%). Thus, all types of residents especially in the medical and health sector which includes family medicine, pediatric care, and others should record and examine their skills, competencies, and performance every month, every quarter, or every year through an effective resident evaluation form or report for their respective work and other projects. 

Different Types of Resident Evaluations 

To facilitate advancement, many residents use evaluations to further improve their positive performance. They also use these tools to assess their skills and competencies in the medical field and the specific clinical areas they specialized. What are the different types of resident evaluation forms? 

1. Internal Medicine Resident Evaluation Form

Internal medicine is a type of medical specialty that deals with the prevention, diagnosis, and treatment of internal diseases, as well as other subspecialties such as cardiology, endocrinology, hematology, gastroenterology, nephrology, oncology, and others. A resident evaluation form for internal medicine contains the assessment of the resident’s performance who focuses on internal medicine based on the medical standards of the health institution. This document analyzes the skill of the resident in various areas such as patient care, medical knowledge, practice-based learning/improvement, interpersonal and communication skills, and check if they are unsatisfactory, satisfactory, or superior.

2. Resident Evaluation of Clinical Rotation    

Create a resident evaluation of clinical rotation to analyze the performance of the residents who are doing different clinical rotations in their respective duties. Indicate the date of the evaluation, the name of the resident, rotation/location, dates of rotation, name of supervisor(s), and their title. Fill up the resident evaluation form with the details concerning the average number of hours per week on rotation, estimated on-call hours per week while on rotation, estimated hours spend on lectures per week on rotation, and the estimated total number of unduplicated patients treated on rotation. Check if the patient care or goals and objectives of rotations clearly identified and implemented, education or quality of teaching by supervisor and/or medical staff, supervision, and feedback are not applicable, inadequate, adequate, superior, or excessive.

3. Resident Evaluation and Advancement Committee

An evaluation report for resident advancement aims to assuring that the performance of each resident is in compliance with the Accreditation Council of Graduate Medical Education and the American Board of Internal Medicine. Generally, the resident program director and associate program director make sure that they are in compliance with due process procedures. On the other hand, the committee is responsible to facilitate necessary recommendations to graduate a resident, to advance residents to the next level, or to recommend any remedial or disciplinary action according to the key skills and competencies. This report contains the purpose, application, objectives, assessment methods, and evaluation questions to analyze the resident’s performance.

4. Resident Council Self-Evaluation

Also known as the resident self-assessment form, the resident self-evaluation form guide the residents to gain real insights into how they understand their performance and recognize how the resident council examines their performance. achievements, and specific areas for improvement. In this form, add some self-evaluation questions that can be answered with yes or no like these questions: Are all staff members aware of the existence and purpose of the council? Does the medical administration seek the resident council’s opinion prior to changing policies? Are resident rights regularly discussed? Has the council been informed about the major responsibilities of the various departments in the faculty?

5. Global Resident Competency Rating Form

Construct a global resident competency rating form to evaluate the competencies of transitional year residents. Indicate the resident’s name, rotation, faculty, and date of the resident evaluation. Draw a table for the assessment of the resident’s performance in each area including professionalism, interpersonal and communication skills, and medical knowledge to check if they are unsatisfactory, satisfactory, and superior.

Basic Elements of a Resident Evaluation 

If you need to prepare a remarkably written and well-designed resident evaluation form, you need to be knowledgeable about the basic elements of a standard resident evaluation. Include the following elements for you to create a compelling and systematic document:

Title: One of the basic elements of a resident evaluation form is the title. It is a simple line of the document which displays the main topic, or subject of the resident evaluation, as well as to catch the interest of the readers such as medical and health, supervisors, and other key individuals in the resident management. It is usually set in a size larger than other remaining text elements on the page.Executive Summary: Write a brief and cohesive overview of the activities and tasks that are completed by a resident in a medical specialty in the entire month, quarter, or year. Describe the growth and performance of the resident with a clear and comprehensive description of the accomplished tasks for a specific time.Basic Information: Indicate the hospital or program name, the first and last name of the resident evaluator, and the first and last name of the resident. Also, add the date of the review period.Rating Scale: Create a rating scale for the resident evaluation based on the clinical standards of the health institution and the management. For example, use numbers (1-5) or terms to indicate if the resident’s performance in certain areas like patient care is considered unsatisfactory, below average, average, above average, excellent, or not applicable. Evaluation Feedback: Write a short paragraph of your feedback on the resident evaluation. Add some recommendations or suggestions that you want to inform and clarify some crucial points to the resident concerning his or her competencies and performance.

How to Create a Resident Evaluation

Has the resident accomplished the competencies outlined for his or her rotation? Was the student sufficiently engaged in the clinic? Did the resident routinely interact with their mentors for the rotations? Consider these questions while creating your resident evaluation. We provide some easy-to-follow tips that indicate how to design and craft a professional resident evaluation.

Step 1: Indicate the Basic Information

Fill up the resident evaluation form with the basic information of the resident and the evaluator. Write the first and last names of the resident and the evaluator. Add the date of the evaluation, patient information, time of visit, medical specialty, and faculty name.

Step 2: Construct a Rating Scale, Questions, and Tables

Make a rating scale based on the medical standards and residency management of the clinical evaluation. Use some reflective questions to assess and measure the competencies and performance of the resident based on their medical knowledge, communication skills, and patient care. Divide some sections of certain areas that will be evaluated and construct tables in your document.

Step 3: Develop a Comprehensive and Logical Evaluation

Explain the daily, weekly, quarterly, or yearly accomplishments of the resident. Determine the growth and development the residents encountered in that specific time frame. Then, align your evaluation with your resident evaluation goals and objectives so that you are able to develop a comprehensive and logical evaluation. Provide useful feedback and ask how you can assist them and supplement their needs in the future.

Step 4: Apply Accuracy and Coherence

If you need to integrate some numerical figures such as percentages and rates in the resident evaluation form, make sure that the numbers are accurate and precise. Keep the ideas and sentences coherent with one another. Additionally, you must consider your major purpose and the reader while creating the resident evaluation.

Step 5: Proofread and Revise the Resident Evaluation Report

Fully check your resident evaluation format and outline. Write all the fundamental elements in your resident evaluation. If you notice that you overlook some parts that require additional sections, proofread and revise the overall resident evaluation report immediately.

Step 6: Prepare the Final Resident Evaluation

After proofreading and revising, you can now prepare the final resident evaluation form. You may incorporate some notes and other messages you want to inform the resident and the residency management on the ending part of your resident evaluation form. Scan your evaluation form for final analysis and quality check.


What are some examples of resident evaluation forms?

Some examples of resident evaluation forms are internal medicine resident evaluation forms, resident evaluation of clinical rotation, resident evaluation and advancement committee, resident patient evaluation, resident annual evaluation form, resident and faculty development evaluation, transfer resident evaluation, resident council self-evaluation, resident seminar evaluation, competency-based resident evaluation form, family medicine resident evaluation, pediatric residency evaluation, and resident program evaluations.

How are residents evaluated?

Residents are evaluated by assessing their milestone progress, analyzing their end-of-rotation evaluations, peer, staff, and patient evaluations, mini-clinical evaluation exercise results, and internal medicine in-service training examination scores. The head of residency programs and all physicians are expected to have excellent competencies in medical knowledge, interpersonal and communication skills, patient care and procedural skills, practice-based learning and improvement, systems-based practice, and professionalism.

What are the fundamental qualities of high-performing residents?

The fundamental qualities of high-performing residents are efficiency, detail-oriented, hardworking, self-directed learners, responsible, consideration, and trustworthiness. These qualities are likely learned by a resident as they showcase their high level of professionalism in their work. 

What are the responsibilities of a resident?

The major responsibilities of a resident are examining the patients, collecting their medical records, and performing some physical examinations to assess their health conditions. They may also develop a comprehensive diagnosis, problem list, and a plan of care together with others.

Developing a clear and effective resident evaluation for yourself and others is an integral process in recording and analyzing resident growth and development, elevating skills and competencies, assessing milestone progress through end-of-rotation evaluations, performance on objective structured clinical examinations (OSCEs) and mini-clinical evaluation exercises (mini-CEX), and bringing more high professionalism to yourself and other residents. Plus, this evaluation process is one of the optimal methods for promoting good communication, work efficiency, productivity, resilience, continuous progress, and order. So, our website offers downloadable and printable resident performance evaluation form samples available in different kinds of formats such as pediatric residency evaluation forms, and general surgical resident evaluation reports.