12+ SAMPLE  Quality Assurance Mission Statement

What Is Quality Assurance?

Quality assurance is the fulfillment of a company’s pledge to provide the entire satisfaction of its consumers across all goods and services. Quality assurance aims to carry out front- and back-end procedures most efficiently and fluidly possible, provide the desired product or service on time and under budget, and go above and beyond in all consumer transactions and interactions. In other words, quality assurance is the assurance that a consumer will always have the best possible experience with a company, regardless of the reason. However, quality assurance goes beyond simply meeting expectations. A business that adopts the highest standards of quality assurance will incorporate its tenets into every aspect of its organizational structure and operations, not simply the end product. The actual QA budgets of large businesses increased from 18 percent to 35 percent over four years before falling to 31 percent in 2016.

Benefits of Quality Assurance

Customer service is all about giving a satisfying encounter. How do you know if this is the case? Undoubtedly, there are customer reviews, but these are merely the tip of the iceberg because most dissatisfied consumers do not bother to leave feedback. They depart. Businesses lose a substantial amount of money annually due to inefficient customer service. Quality Assurance is a method for determining what causes churn and how to prevent it. QA opens the door to endless benefits. Over ninety percent of call center managers found this strategy quite effective for enhancing performance. Let’s examine the eight most significant Quality Assurance benefits.

Facilitating agents: Agents are the backbone of your customer service operation. There are numerous approaches for Quality Assurance to improve their performance. For instance, knowing that their contacts with clients are monitored and assessed can inspire employees to exert maximum effort in support procedures. In addition, if they receive tailored training and coaching based on their concerns discovered during quality screening, they may feel more confident. It’s empowering to know that others don’t punish you for your mistakes but rather educate you in areas where you lack proficiency. We promise that a more customized approach to your agents’ limitations will make them feel valued and proactive. They can then impart their knowledge to new employees, simplifying your onboarding process.Improving your management techniques: Provide your agents with clear directions, and they will perform wonders. Allow them to operate in a chaotic environment, and they will fail, along with your sales attempts. If your agents misinterpret the needs of your consumers and provide inadequate responses, your customers may lose trust in you. Quality Assurance can clarify the necessity for escalation channels or assist you in creating them from the start. In other words, effective Quality Assurance strategies will unite your team’s knowledge and bring them to the same page. Involve your agents in creating your management plan by inviting them to participate in a Quality Assurance study. Examples include survey forms and interviews. Collect their comments. It will bear fruit.Aligning agents with corporate objectives: Agents are typically so preoccupied with client concerns that they may not have time to consider how their efforts contribute to a company’s success. One of the benefits of Quality Assurance is that it illustrates employees’ efforts in a larger context — enterprise-wide. Agents must understand that their work entails more than answering queries, processing requests, and resolving problems. A good QA program emphasizes the connection between agents’ accomplishments and organizational objectives, demonstrating the significance of their job for the “greater good.” Realizing this increases agent satisfaction and, hence, motivation. If they comprehend their part in the company’s strategy, they will execute it more effectively.Increasing consumer happiness: Research of over 155,000 customer interactions demonstrates that customer satisfaction (CSAT) scores increase when support employees perform better. Ninety-nine percent of the time, companies with excellent Quality Assurance processes obtained a good CSAT review. Those who scored below 95% were only provided with favorable feedback 92% of the time. Additionally, excellent customer experience can raise your revenue by up to 24 percent. QA increases the predictability of customer happiness by revealing what customers want, like, and dislike. Consequently, your team may adjust their efforts to meet these requirements and provide strategic training based on your QA study. A tailored strategy improves customer relationships. They feel more appreciated, which decreases churn risk.Increasing onboarding procedures: Quality Assurance allows you to hire more qualified candidates. Hiring eight individuals has a good effect on team and customer interactions. How can QA improve the onboarding procedure? It’s basic. It captures essential data to standardize and systematize your company’s processes and create a profile of how your ideal agent should perform. Therefore, you know just what to emphasize during an interview. If you already have the necessary metrics, it is simpler to recognize genuine talent. The findings of QA research can also assist you in monitoring how your new workers adapt to their positions during onboarding training, identifying their knowledge gaps, and determining how to guide them. For instance, if Quality Assurance reveals that new agents struggle to describe the technical aspects of software integrations, you know precisely where to concentrate your efforts.Keeping up-to-date: An effective approach last year need not be practical this year. People’s customer service requirements alter regularly. One of the benefits of Quality Assurance is that it helps you stay abreast of current trends, such as which customer-facing strategies are still effective and which are not. You may determine this by examining data that reveals what provides value and what must be adjusted to accommodate current trends. Define a new benchmark for what your business considers quality assistance for a given time and delegate implementation to your agents. Monitoring and following up on their performance based on your stated standards and total client satisfaction will reveal whether or not they are thriving. Your successful performance concept may include technical skills, such as ticket tagging, protocol adherence, internal processes, communication style, and other soft skills.Effective surveillance of remote agents: Now more than ever, remote call centers are gaining popularity. There are numerous benefits, including the freedom to work from anywhere worldwide. QA is one of the most straightforward ways to follow up with remote agents who rely only on cloud-based technologies. It enables you to monitor situations from any location and ensures that agents adhere to the organization’s needs and current initiatives. You can verify if everything is running smoothly. It also enables you to identify whether your remote agents are equipped with the collaboration tools, performance tracking systems, and other software they may require to complete their work successfully.Gaining further perspectives on performance: CSAT and Net Promoter Score are basic customer satisfaction measurements. However, these provide a customer’s subjective opinion without revealing the underlying causes of unhappiness. It’s possible that your representative provided terrible service, but it’s also possible that the customer was dissatisfied for reasons that the agent had no control over. QA enables you to determine the true origin of a problem.

Tips For Creating a Mission Statement

The approach and delivery of mission statements might vary. Still, the focus on informing the public why the company exists and what differentiates it from other companies in its sector remains constant. Here are the steps applied in writing a powerful mission statement:

1. State what your company does

Your opening statement should be as straightforward as possible. You will have plenty of chances to elaborate on your assertion in the subsequent sections, so there is no need for excessive specificity at this stage. You might describe the products or services your organization offers or manufactures.

2. Describe the operations of your business.

This area will require some consideration, as you are not required to provide a thorough account of your company’s operations. Instead, you are providing a generic description of how your organization runs. Numerous mission statements include one or more of the company’s fundamental values in this section. Creating a list of essential core values already connected with your company’s operations may be beneficial. Generally, it is most effective to highlight one or two crucial values while drafting this section of your mission statement. Including too many values can lead to message confusion. Adding core principles to your information could look like this: “Our company offers a wide variety of affordable financial solutions.”

3. Describe the reason why your company exists.

Many mission statements are regarded as complete at this point, but you can still add components that will give it greater power and help it connect with your audience more successfully. Including an explanation of your company’s raison d’être could add interest and convey the passion that drives your firm. It may be helpful to recall why you started your business in the first place. Identifying the initial inspiration that led to your business establishment could help you regain your focus and enable you to share your enthusiasm more effectively.

4. Apply your mission statement to a situation in the actual world.

Attempt to put your mission statement into action as soon as possible. Ensure that your assertion may be applied to a real-world situation, revising it as necessary for logic and clarity. Know that your mission statement should not only guide your business planning but should also be embraced by all organization members and adequately communicated to customers. No matter how you frame your mission statement or what it contains, its ultimate purpose is to inspire customers to do business with your company and motivate staff to perform at their best.

How To Create A Quality Assurance Plan

Quality assurance (QA) tries to keep the quality of a product or service at a certain level by focusing on each step of delivery or production to ensure there are no problems. For a business to keep doing well, it needs to keep up a high level of quality. A good quality assurance program will help a company reach its goals by clarifying where it does well and where it needs to enhance. Using a good quality assurance plan reduces the chance of making mistakes that cost a lot of money and reduces risk. Here are six steps to follow if you are making a QAP from scratch or changing one already in place.

1. Set goals for quality

Defining your goals is the initial step of quality control planning. In this process, the SMART formula is frequently utilized. They must be specific, quantifiable, and attainable in a reasonable amount of time. Quality objectives must also align with client expectations. If your product is of insufficient quality, it will fail both the client and the firm. Additionally, you should ensure compliance with any government rules that may apply to the project.

2. Roles and Responsibilities

Some options are available when deciding to move forward with a quality strategy. Large businesses may have a whole department devoted to quality assurance, but smaller companies may have to hire from the outside or give extra responsibilities to existing personnel. Training employees is essential, as is providing them with positions that match their skill sets. It would help if you had a staff capable of detecting and resolving challenges throughout the early stages of product development. This prevents errors and ensures that the organization meets the needs of its customers. Regardless of its form, the QA team must have methods and rules that everyone understands and follows, ensuring that every project’s objections and expectations are crystal apparent.

3. Implement the Plan for Quality Assurance

After the plan, it is time to apply your new quality control methods. Ensure all staff members have received training and are aware of the plan’s contents. It is also crucial that your team has the tools and resources necessary to achieve its objectives. The strategy should be straightforward in supporting the company’s objective and accessible to ensure everyone knows it and follows each stage of the process. Confirm with HR and production that the quality assurance strategy adheres to risk management and documentation standards.

4. Examine the Outcomes

Consider the quality assurance plan a live record that may change and evolve as the team sees fit once it is operational. While the initial objective of the QA plan should remain paramount, it is also utilized to ensure that the team’s goals are being met. If not, how and why do new regulations and standards facilitate this? Listen to the team, other employees, and customers to meet everyone’s reasonable expectations.

5. Make Adjustments

After listening to criticism and reviewing the original objectives, make any necessary revisions. While many recommend a plan audit every two to three months, this can be conducted more frequently if required. Suppose a flaw is discovered or difficulties need to be addressed. In that case, creating improvements sooner rather than later is advantageous for achieving the company’s objective and saving or growing sales by releasing a product or service with enhanced quality.

6. Keep Your Team Informed

The staff wants to know if their efforts are practical. Inform them if the QA plan has improved the organization. Positive or constructive feedback strengthens a team and informs its members that they positively impact the organization. You assign employees to make a difference, motivate them to continue doing a good job, and contribute significantly to the QA process. Therefore, require employees to adhere to the plan, provide both positive and negative feedback, and listen so that improvements can be made.

FAQs

What is a quality management mission statement?

A mission statement describes the essence of an organization. This statement addresses such issues as who we are, our customers, what we do, and how we do it.

What is a mission statement?

A mission statement is an action-oriented statement that tells your company’s purpose. It outlines what your company does for customers, employees, and owners. It usually includes general descriptions of your company, its core function, and its goals.

What is the strategic mission?

A strategic mission explains why an organization does what it does uniquely. It is a high-level plan for the long-term goals of an organization. A mission statement says why an organization exists, what it is for, and who it helps.

Well-written action plans ensure that your company’s, corporation’s, or even your own goals are met, if not exceeded, by the end of the day. It gives life to your ideas. It can help you stay on track with your project and avoid any problems that might come up along the way. The process for making a good action plan is pretty much the same. It helps you keep your products and services at a certain quality level while ensuring you can always get better.