38+ Sample Estimate Forms

Estimate Forms: What Are They?

You already know that an estimate form is not similar to a quotation. As discussed above, an estimate contains prices of goods and services that could change over time. The reason why estimates are created because some businesses simply cannot give standard prices as skills, time, and materials required for each job varies depending on the different customers’ needs. It is a very common scenario in trades like building work or manufacturing products, where no two jobs are the same. Because it is impossible to work with a fixed price list, you must give an estimate instead.

According to the Associated General Contractors of America, the construction industry is a major contributor to the US economy with revenue that reaches 1.3 trillion US dollars each year.

The Different Elements of an Estimate Form

What do you think is the major game-changer in the US economy and how does an estimate form influence it? Based on an article published by the Associated General Contractors of America, the construction industry is a major contributor to the US economy with revenue that reaches 1.3 trillion US dollars each year. As an important document in the industry, estimate forms are used together with bids and project proposals by contractors to get jobs. Below are the different elements of an estimate form.

Title and Logo: Every essential document needs a title. It will help you differentiate an estimate form from a quotation form. Titles are placed on the topmost part of the estimate form in bold font style to make it stand out. Usually, an estimate form’s title includes the name of the project and its commencement and end dates. The project’s location can be also written together with the title. To ensure clarity in your document, use basic fonts like Arial, Cambria, Calibri, Verdana, Courier New, and Times New Roman. These work well when writing an estimate form. Company and Client Details: Aside from the title and project details, information of the company and the clients used in the transaction must be present in the estimate form. It commonly includes a complete name, location. contact information, email address, and validity date. Putting this in the estimate form acknowledges the people who are involved in the project. This is also one way to identify who will take responsibility for delivering the task at the inception of the project contract. By indicating who the client is, they obtain ownership over the project. Additionally, people working on the project know who to report to in case things do not go as planned. Description of Work: The description of work is one of the most important parts of the estimate form. This section depends on what jobs need to be done in the project scope. A scope statement is an effective communication plan that outlines an entire project’s deliverables and features, as well as a list of stakeholders who are involved in the execution of that project. Usually, it is written by the project manager and includes objects and goals to help measure success. It is in tabular format and has the quantity, unit price, and total line.Subtotal, Discount, Tax, and Total: Another important feature of a construction project form is its ability to obtain the total amount. To do this, the subtotal must be added first before deducting the applicable sales tax and discounts. This part is mostly about numbers. Because of that, it is understandable if many get overwhelmed with the task. However, you do not have to be hard on yourself. You can use tools to help you with these numbers. The most used software when it comes to computation is a spreadsheet. With it, you can encode formulas to automatically compute the data for your estimate. Or, do this manually with the help of a calculator. After computing the amounts, input them in the estimate form.

How to Make an Estimate Form

Although estimate forms are important business documents used in the construction industry, it is also used in a lot of service-oriented businesses like HVAC, logistics, cleaning, and so much more! Because of that, learning to create one is crucial if you are in the business. Whether you are manufacturing vehicle parts or offering roofing services, an estimate form should be at your reach. Making an estimate form is not as hard as you think. For starters, it can get a little tricky because of how technical it is. Yet, you can start by reading materials related to estimating materials. The internet offers a lot of resources. Just make sure to go to the right places and look for reliable sites. To make take the hustle away, below are steps to help you make an estimate form.

Step 1. Choose a Template

The best way to make an estimate form is by using a template. However, you can opt to start from scratch if you wanted a new format. With a template, modifying your form’s content is so much easier. It also ensures consistency in your document as it is professionally created by our writers and designers. Start by browsing through our website to unveil a collection of business stencils. From business plans down to payment receipts, we have it here. Choose a template that is suitable for your task. This will help you align your needs and expectations. After that, click the download button and you have a file automatically stored on your device. Now that your template is ready to use, let us get started with the editing.

Step 2. Edit Your Template

One of the many features of a template is it can be modified using various editing tools. But you cannot use whatever editing tool you want. Before working on an editing tool, make sure it is compatible with your template’s file format. You can know whether an editing tool is fitting for your task or not if it is featured on the template source’s website. All available file formats should be listed and choose one among these formats to look for the right editing tool to use. Open the editing software on your device and import that template. When you begin modifying the form template, refer to the elements above. Ensure these elements are in your estimate form. You can add more elements if you think they are relevant to your document.

Step 3. Get the Numbers Right

If you use the estimate form as a printed copy, make sure that when you calculate the values, it is accurate. On the other hand, if you use the estimate form as an electronic copy, encode the correct formulas to automatically sum up the amount. For extra precautions, conduct at least three calculations and compare the results. Most problems arise from the specification or money. However, you cannot foretell the exact value of the project plan because there are internal and external factors affecting its cost. All you can do is give the closest estimate of the project and get the numbers right or you will end up doing another calculation to convince your clients you are the right company for the project.

Step 4. Finalize Your Form

When you are done, do not forget to review your estimate before considering it done. You can avoid errors or any consistencies if you do the editing. Because your job relies on this, you should strive for accuracy more than anything else. Furthermore, your colleagues can help you with making sure that your estimate passes the project qualifications and standards. Now that you have a glimpse of what it is like making an estimate form, making one for other projects in the future is not as challenging anymore. It is important to keep in mind not to recycle an estimate or project schedule for a different project because there is no project alike like two estimates are the same.


Why estimates are important?

The importance of estimating is it provides a rational basis for providing a price. A good estimate form keeps cost sheets on track. It will also help utilize your resources more than you can imagine because an estimate will guide you on how to use purchased materials, spend money, allocate manpower, and keep up with the project schedule properly.

What is a price estimate?

A price estimate is an educated guess of what a job may cost. So, to account for possible unforeseen job developments, one must provide several estimated versions based on various circumstances as well as worst-case scenarios. This will prevent your customer from being surprised by the bid proposal.

How to give a price estimate?

To work out an estimate, you should know the fixed costs and variable costs. These are the following: cost-per-hour of manual labor and the cost of the materials needed. From there, you can calculate your quote or estimate based on what you think the job will involve. All estimates and quotes must be provided in writing, including the work breakdown structure. This will help avoid any dispute about what work is included in your overall price. Be sure to state clearly whether it is a quotation or an estimate.

A good estimate form contains a detailed breakdown of all materials and services needed to complete any project. It will help any business owner avoid disputes about what work is included in the overall price list. Also, it will help you track your expenses whether you are overspending or underspending. Estimate forms are essential tools in making decisions too. That said, it should not be missing when you are to kick off a project. Amid all the documents you have to go through during an entire undertaking, an estimate is something you should always put first in line. Get a template from our collection now if you are tasked to make an estimate form. Our website offers an array of ready-made templates that you can easily download. What are you waiting for? Sign up for any of our subscription plans now!