Before any company engages business with any vendor, they have to make sure that the vendor has their required qualifications. To get this information, they would make the vendor…
continue readingMaintenance Report Form
Sample Maintenance Report Form
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What Is a Maintenance Report Form?
First, let us look at the root word maintain, according to the Cambridge dictionary to maintain is to keep in an existing state. The business dictionary also explains maintenance as the activities that are needed in order to preserve the original state of an asset or resource. With that being said we can now define what a maintenance report form is. We can confidently say that a maintenance report form is a document or tool that helps users inspect a machine or facilities in order to keep business operations up and going. It is a record of the recent state of affairs a piece of equipment or facility is in.
What Are the Key Elements of a Maintenance Report Form?
Almost all report have a similar composition and they all include the following key elements:
What Are the Basic Types of Maintenance?
What Are the Benefits of a Maintenance Report Form?
How to Create a Maintenance Report Form?
With the help of the templates available above, it will be a faster and easier way to create one. However, it is still necessary to know the following details and steps for guidance.
Step 1: Preparation of the Document
The first step in writing is always preparing what to write first. It is important you have a clear vision of what you want to achieve for a document to be clear and detailed.
Step 2: Start Filling Up the Document
This is the next step and the one that you will need to give your time and best effort to. In detail put in writing all the relevant information about the equipment. Going back to the key elements given above, this will include all the necessary data under the problem section, solution section as well as the complete list of parts.
Another important thing to take note of is adding the prices for each new equipment and specific parts that are needed in order to address and repair the existing problem. It is advisable to have a breakdown of the cost for the employer or the supervisor to know and understand why that specified total amount is reasonable and accurate.
Step 3: The Conclusion and Recommendations
After filling out the necessary details, it is optional to ask for suggestions from the technician or to whoever is in charge of completing the maintenance report form.
On another note, in some cases, it is highly advisable to put in documentation or visual representation of what happened during the duration of the maintenance process. Some will require pictures and a diagram to fully know and understand what the problem is all about and how it was fixed.
FAQs
What is SOP in maintenance?
SOP or more commonly known as the standard operating procedure is a list of step by step process in order to meet the expectations set by the company. It helps employees carry out the customary course of action in order to obtain the desired results and products. The main objective of this is to ensure there are fewer complications and less time needed while still achieving the maximum quota and desired result. This is closely related to a quality checklist.
What is KPI in maintenance?
KPI is an abbreviation of key performance indicators. It is a tool used in measuring and evaluating performance and achievement. It monitors and checks the performance of an individual, department and the whole company if they are able to meet the desired quota and output.
What is NIST?
NIST is an abbreviation for the National Institute of Standards and Technology. It promotes the measurement of standards and technology in order to improve the quality of life and the economy of the country.
What are the 2 types of preventive maintenance?
There are 2 types of preventive maintenance, namely:
Calendar-based maintenance – From the word itself, it means maintenance is done depending on the calendar or schedule. It is checked at a regular time interval. These time intervals may be weekly or monthly. The decision will rely on the guidelines provided by the manufacturer of the machine or equipment. Another thing that is considered here is the opinion of the technician on how frequently it should be checked.
Usage-based maintenance – This will depend on how long it has been used. This is similar to vehicle mileage. A piece of equipment or machinery will be checked after it has reached or obtained the necessary or desired output. For example, if it has already reached an operating hour of 200 hours. Another example and this can be used also for cars, is that if it has already reached 500 miles in the mileage report.
What is the responsibility of a maintenance worker?
The job description of the maintenance manager and the worker is the regular check-up of the machines and pieces of equipment in the workplace. They are also in charge of the repairs. Whenever there is a need for a professional repair, they will be in charge of going over the whole process until the equipment is restored to its optimal state.
What is a service contract?
It is an agreement between a company and a client. It can be used in maintenance reports if the ones doing the maintenance are people outside of the company or if it an independent agency.
The famous saying prevention is better than cure is without a second thought true and dependable. The main objective of maintenance is to guarantee that a piece of equipment and facility is in its optimal state in order to perform its function properly. It makes sure that equipment and different utilities are available for production and safe to use. It guarantees that there is maximum efficiency in the workplace during operating hours. In order to maximize the longevity of equipment and to keep track of the business operations download the available templates above.