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50+ Sample Maintenance Forms
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What Is a Maintenance Form?
A maintenance form is a general term for all maintenance-related documents such as maintenance requests, maintenance contracts, etc. At the end of the day, maintenance forms tackle the who, what, when, where, why, and how of subjects and situations requiring maintenance. And these maintenance forms are responsible if the planned maintenance will succeed or not in actuality.
According to Statista, the worldwide predictive maintenance market was expected to garner $23.5 billion by 2024.
Also, Plant Engineering reported that 80% of maintenance staff favored preventive maintenance in 2018.
Why Are Maintenance Forms Essential?
Maintenance forms are important because they help in keeping any product, service, building, or business stay afloat. To maintain is synonymous with taking care of something. And that is just what maintenance promises you so that issues, damages, and other harmful effects won’t continue to bother you. A common example is a new apartment. You can be in awe of its fresh, clean, and new impressive structure at the moment. But without maintaining its cleanliness, foundation, and crucial parts for a long time, it could crumble down at any moment.
Also, maintenance itself is valued by all sorts of businesses. Whether you run a hotel, school, vehicle, or any type of industry, there is always room for maintenance. It is so popular that the worldwide predictive maintenance market was expected to reach $23.5 billion by 2024. Nonetheless, maintenance forms are the key to ensure operations or businesses would run continuously rather than just waiting for tiny problems to be in their worst state.
Common Examples of Maintenance Forms
You already know that maintenance forms are too broad. And since maintenance forms are eclectic, it only makes sense to get to know its examples to be more specific. This way, you would be able to differentiate each maintenance form and how they function. Without further ado, here are some common examples of maintenance forms:
The Five Types of Maintenance
Maintenance has a variety of functions from equipment, service, building, etc. And the same can be said about maintenance itself. So to be more specific about the type of maintenance to give, be sure you understand these five maintenance types:
Corrective maintenance, whether unplanned or planned, refers to rectifying certain damage or issue detected in operations. So from the root word ‘correct,’ correct maintenance encourages you to correct what’s wrong in a piece of equipment, product, or any other subject. Once fixed, you are positive that operations work normally once again.
Predetermined maintenance is not that popular but still very important since it concerns the programs managed through manufacturing. Hence, you are not wholly concerned about a product’s state. By being predetermined, that means there are programs that manufacturers already know would fail eventually and how likely the issue or damage would happen. And they got the knowledge from previous examples and other observations in past operations.
Condition-based maintenance focuses on avoiding damages or issues with possible indicators or conditions to consider. This is the most challenging of all maintenance types because what procedures or steps to conduct would vary according to condition. For example, house cleaning maintenance doesn’t have the same steps during the winter and the summer due to the different weather conditions.
Predictive maintenance involves an educated guess because you can predict when certain items would last without or with maintenance. So with the possibility of something breaking down, an effective maintenance program should ensue. But, what maintenance to conduct wholly depends on a company’s strategic plan as it would vary.
Probably the most common type is preventive maintenance. In fact, 80% of maintenance workers favored preventive maintenance in 2018. In this case, you can prevent the worst conditions of failure because you are maintaining products before they even got damaged. Consider this example as a sign of saying it is better to be safe than sorry.
How to Make a Decent Maintenance Form
After all the previous discussions about maintenance forms, you likely are familiar with these documents already. But, you can’t forget about the most important part of the discussion which is to make your very own maintenance form. It is too easy, especially with sample templates as your reference. In this section, you will learn about the steps to create a great maintenance form.
Step 1: Conduct an Overall Analysis
The first step deals with data analysis. In this analysis, you get to define the required maintenance work, identify what subjects need maintenance in the first place, and ensure that you can provide a decent plan for the maintenance form afterward. It is easy to say that you need an office maintenance or a vehicle maintenance, perhaps. But the challenge is to identify the best maintenance procedures that fits the products to maintain and what can meet your maintenance goals in the end.
Step 2: Use a Sample Template
The sample maintenance form templates enlisted in this article are not simply for display. They are your official worksheets to start plotting your next maintenance scheme. Remember that there are many examples of maintenance forms and your job is to pick the most relevant example for your concern. If you are planning on requesting maintenance services, then go for maintenance request forms. And the best part is you can always edit, print, and dowload each template so you won’t have to stick to versions you dislike.
Step 3: Specify the Maintenance Form’s Elements
Since maintenance forms are too general, you have to be specific from the maintenance form’s title, maintenance type, and other necessary elements. It should already be clear what example and type your maintenance form is. And the key is to categorize the form itself. For example, you can divide the form according to the names of maintenance operators, maintenance schedule, task checklist of maintenance instructions, and even the confirmed signatures between parties. Also, be straightforward in writing the details to be easily understood.
Step 4: Decide the Final Output and Update It Regularly
Before bothering to print, submit, or use the maintenance form, make sure you have finalized its content, design, structure, and format. You should be clear of its size or that if you prefer a printed form or a digital copy. Come up with a thorough evaluation as well if the instructions are accurate, correct, and detailed enough so that problems won’t take over soon. And lastly, update the form once used. For example, maintenance log forms and maintenance report forms require constant updates as to how maintenance operations are doing. With regular updates, the content inside the form will be current and reliable enough.
What are the elements of a correct maintenance system?
A proper maintenance system is said to have a maintenance strategy selection, a risk assessment, and a maintenance task interval determination.
How much does maintenance cost?
Maintenance costs vary per purpose. But generally, maintenance costs can be estimated at around 15–40% of the total production costs.
What are the benefits of having maintenance forms?
Maintenance forms can give you the following advantages:
- It promotes safety and security.
- It reduces the chances of small damages to become greater damages.
- It shows how much you care for your product, service, building, business, or brand.
- It helps you record for repair and diagnostics documentation.
- It keeps your subjects long-lasting.
- It saves time, money, and effort which would not happen with unsolved issues.
Maintenance isn’t just something you decide overnight. It deals with critical decisions, solid data, extra time and effort, and many more. So to ensure you run maintenance operations in the most effective and well-managed way possible, be sure to write everything down in an appropriate maintenance form of choice. In fact, you won’t have to start from scratch since customizable, downloadable, and printable sample maintenance forms are available in this post. Make one now!