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The following items are samples of HR letters used for the different functions of the department.
Sample HR Letterhead Template
download nowHR Invitation Letter Format Template
download nowHR Warning Letter Template
download nowHR Promotion Letter Template
download nowHR Reference Letter Template
download nowHR Manager Cover Letter Template
download nowHR Internship Cover Letter Template
download nowHR Generalist Cover Letter Template
download nowHR Resume Cover Letter Template
download nowInternational HR Manager Cover Letter Template
download nowChief HR Officer Cover Letter Template
download nowAssistant HR Manager Cover Letter Template
download nowExperienced Hr Resume Cover Letter Template
download nowAcademic HR Analyst Cover Letter Template
download nowComplaint Letter to HR Template
download nowProfessional HR resume Cover Letter Template
download nowManagement and HR Consultant Cover Letter Template
download nowFormal Complaint Letter to HR Template
download nowEmployee Resignation Letter To HR Template
download nowHR Acceptance of Resignation Letter
Inform employees that their resignation has been accepted by writing a letter.
HR Annual Company Bonus Letter
Announce your company’s annual compensation bonus through a letter.
HR Disciplinary Suspension without Pay Letter
Take disciplinary action by informing employees of their suspension using a letter.
HR Employee Expectations Letter
Bring to a person’s attention their performance concerns against your expectations via a letter.
HR Bank Employee Guarantee Letter for visa Application
Prove that a visa applicant works for your organization with a written correspondence.
HR Employee Investigation Letter Format
Inform employees that they are the subject of an ongoing investigation through a letter.
HR Employee Request Letter for Maternity Leave
Notify an employer of your pregnancy and maternity leave with the use of a letter.
HR Employee Address Proof Reassignment Letter
Use this sample to reassign an employee to another location or job position within the company.
HR Employee Certificate Recommendation Letter
Help a former employee get a job at a new firm by crafting a recommendation letter.
HR Employee Complaint Resignation Letter
Officially announce your resignation to an employer by providing a letter.
HR Employee Job Application Welcome Letter
Give a warm welcome to new employees by sending a letter on the company’s behalf.
HR Employment Business Letter for Consular Processing
Verify your employment to a firm by submitting a letter to prove your claims.
HR Employment Concern Reference Letter
Offer employers a reliable description about a candidate with an employment reference letter.
HR Sample Employment Verification Letter
Confirm that a person is or was employed by your company through a verification letter.
HR Exit Approval Interview Letter
Let an employee know about your desire to conduct an exit interview through a letter.
HR Manager First Warning Letter
Write a letter to give an employee their first warning over issues that go against company policies.
Formal HR Personal Loan Notification Letter
Notify business managers about something important through a formal letter.
Sample HR Appointment Letter
Confirm that the organization is now affiliated with an employee using an appointment letter.
Sample HR Assistant Cover Letter
Apply for an HR assistant position by writing a cover letter to support your candidacy.
HR Letter for Employee Transfer
Request employees to move to another branch or department through a transfer letter.
HR Letter of Opinion
Express your opinion regarding a law that applies to the practices of HR using a letter.
Sample HR Letter of Reprimand
Issue a letter of reprimand to address an employee’s behavior or performance.
HR Internship Cover Letter
Apply for an internship position by submitting a cover letter at your employer’s request.
Job Interview HR Thank-You Letter
Write a thank-you letter following your job interview with the help of this sample.
Letter Confirmation of Job Offer
Respond to your new employer by writing a letter to confirm the details of your employment.
HR Letter Confirming Unauthorized Absence
Offer employees the opportunity to refute the assumption that they have resigned through a letter.
HR Letter for Imposition of Disciplinary Action
Inform an employee of their suspension without pay through a formal letter.
HR Letter for Redundancy
Give an employee a written notice of the termination of their employment using a letter.
HR Letter of Apology for Missed Interview
Politely apologize for missing an interview by writing a letter to address the concern.
HR Letter of Commendation
Recognize an employee’s contribution to the company by preparing a commendation letter.
HR Letter of Dismissal
Notify employees that they have been fired from the services of the company through a letter.
Sample Letter of Identity Proof by Organization
Provide evidence to confirm that an individual works for your company using a letter.
HR Letter of Interest
See if a company has a job opening that suits you by sending a letter of inquiry.
HR Letter of Manager Acceptance of Employee Resignation
Acknowledge an employee’s resignation by expressing your acceptance through a letter.
HR Letter of Offer and Notice of Award
Award outstanding employees for their hard work by expressing your gratitude in a letter.
HR Letter of Warning
State your discontent over an employees actions by issuing a letter of warning.
HR Letter to Accept or Decline Offer
Courteously turn down a job offer even after you have already accepted it by drafting a letter.
HR Mandatory Employee Designation Letter
Send a letter to employees as a reminder of their attendance requirements at work.
HR New Employee Letter of Engagement
Make the terms and conditions of one’s employment perfectly clear in a letter.
HR New Employee Welcome Letter
Welcome new hires to the workplace and team by sending a letter on their first day on the job.
HR New Hire Probation Letter
Inform new employees of the company’s probation time frame through the use of a letter.
HR Offer Letter to New Employee
Secure a candidate for a position in your company by making the offer known in a letter.
HR Official Employee Offer Letter
Extend a professional offer letter to promising candidates by referring to this sample.
HR Promotion Offer Letter
Announce an internal promotion to an employee in a formal offer letter.
HR Resident Appointment Confirmation Letter
Confirm a person’s residency at your facility by communicating this through a letter.
HR Salary Increase Letter
Notify an employee of the details of their salary increase through a letter.
HR Sick Leave Letter
Establish your purpose and explain the reason for leave in a letter.
HR Termination of Probationary Employee Letter
Dismiss underperforming employees who are under probation with the help of a letter.
HR Warning Letter for Unsatisfactory Job Performance
Warn employees of their unsatisfactory performance at work through a letter.
HR Work Experience Verification Letter
Confirm an individual’s former or current employment with your organization in a letter.
The Purpose of Human Resources
The primary smart goal of the Human Resource Department is to coordinate and manage people within an organization to help achieve its overall mission. Recruitment, workplace safety, staff training, compensation planning, employee relations, and labor law compliance are all part of the job. Human Resource Management also concentrates on internal assets for competitive advantage. By hiring talented candidates and retaining well-cultured employees, the company may enhance its organizational performance and achieve successful results.
However, establishing a healthy work environment for your employees is not the easiest thing to do. The professional relationship that employees share with the management and their fellow colleagues is bound to falter under circumstances of tense and pressure. At the macro level, the HR department is responsible for overseeing the leadership and culture of the organization. Maintaining safe environments and positive employer-employee relations is all part of a day’s work. This is done by openly communicating with employees to develop a level of transparency in the workplace. Letters, emails, notices, and memorandums are just some of the HR documents that help HR managers attract new recruits, retain existing members, and establish a shared understanding of the organizational goals and policies.
HR Letters Every Company Needs
There are several types of letters designed to carry out HR-related functions. Some letters are made to recognize the superior performance of an employee, while others are written to dismiss an underperforming individual from his or her post. These letters are an integral part of business communication in which employers are given the opportunity to document their exchange with employees for clarity and reference.
To learn more about HR letters, let’s have a quick rundown on the most common types.
How to Write a Formal Letter
Though the convenience of emails and text messages has turned written letters into a dying art, there are instances where letters are necessary to obtain information, to apply for a job, to issue a complaint, and to express one’s opinion in a coherent manner. It’s common for Human Resource managers to write letters to their employees and vice versa, especially when dealing with business-related matters. With that said, make sure to keep the following tips in mind when writing your letter.