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Recommendation Letter Format

[Your Name]
[Your Position]
[Your Company/Organization Name]
[Company/Organization Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]

[Recipient’s Name]
[Recipient’s Position]
[Company/Organization Name]
[Company/Organization Address]
[City, State, ZIP Code]

Subject: Recommendation for [Name of Person]

Dear [Recipient’s Name],

I am writing to recommend [Name of Person] for [position/award/program]. Having worked with [Name] for [duration], I have witnessed [his/her/their] exceptional [qualities/skills].

Professional Relationship
Describe your professional relationship with the person.

Skills and Qualifications
Highlight the skills and qualifications that make the person a strong candidate.

Provide specific examples that showcase the person’s abilities and achievements.

Summarize your recommendation and express your confidence in the person’s suitability.

[Your Name]
[Your Position]

Recommendation Letter Samples

What is Recommendation Letter?

A recommendation letter is a formal document written to vouch for someone’s skills, achievements, and character, typically for job applications, academic admissions, or other opportunities. It provides a personal endorsement from a credible source, highlighting the individual’s qualifications and potential. Recommendation letters are crucial in helping candidates stand out in competitive processes by offering a detailed and personalized evaluation of their abilities.

According to Statista’s 2018 research survey, 70% of Italian millennials confirmed that they know someone who landed a job due to a recommendation.

Why Should You Consider Making Recommendation Letters?

Making a professional letter of recommendation is important to serve the document’s main purpose—to support what you know about the applicant and prove to the addressee why you think that candidate has the skills, performance, or character to land the application. Hence, it is through these documents that the organization sees the potential skills and capabilities of whoever is being recommended. So as the writer of the letter, you are the current helping hand of the candidate so that person can secure a spot in the application process.

Also, did you know that 70% of Italian millennials verified that they know someone who got a job due to a recommendation? So if you are wondering if recommendation letters are effective, statistics says a lot. Making friends in the corporate world has its advantages. You not only become capable of recommending others but other people can recommend you to other organizations as well. However, you have to consider your recommendation letter’s content carefully because your reputation upon writing it is on the line too.

What Is the Standard Recommendation Letter Format?

Just like any form of business letter, expect a standard format for recommendation letters. And if it is your first time to make such a letter, it would be safe to follow its format to impress your addressee promptly. So without further ado, the standard recommendation letter format consists of the following components:

Date: Every letter should begin with when it was written. And you only need to follow the common calendar format which states the day, month, and year.Addressee’s Details: To whom is this letter for? Insert the addressee’s details from the name or company name, physical address, email address, to the contact list numbers.Salutation: Before mentioning your statement of recommendation, be sure to open your message with a proper salutation. And you can use “Dear” followed by the appropriate pronoun and name.Introduction/Statement of Recommendation: Break the ice immediately with a straightforward introductory statement. This is the part where you note your official statement of recommendation, meaning the name of whom you recommend should be specified. Also, write what specific position the candidate is meant to be may it be a business secretary, teaching assistant, operations manager, or anything. And this introduction gives the addressee the gist of what the whole content of the letter is wholly about.Specific Reasons behind the Recommendation: You can’t easily win someone with a recommendation letter that lacks background on why the candidate deserves the part. So make sure to list down the reasons why the potential candidate is qualified for the position. This is the right time to recognize the candidate’s educational background, work experience, and other significant achievements. Also, these reasons should be relevant to what the candidate applied to.Personal Story with Proof: Something that touches your addressee is when you include a personal story that supports your reasons why the candidate deserves the position. Just keep it brief since you don’t expect the reader to always have time in reading long paragraphs. Also, be honest with the story so don’t simply exaggerate things.  And if that story is riveting enough, it is a huge factor for the potential candidate to get the role.Closing Statement: Once you have said what needs to be said about recommending someone, create a smooth transition in inserting the closing statement. This part summarizes that the document is a letter of recommendation and that you included your contact details in case the addressee wants more specific examples to support your points.Complimentary Close: Of course, you write with a complimentary close as this ensures that the letter is written formally and on a positive note. “Yours truly,” is standard but you can go for any appropriate complimentary close too.Signature Block: And what finishes your recommendation letter is the signature block. It should have your full name, position, branding, and signature to validate that you wrote and proofread your letter.

How to Write a Phenomenal Recommendation Letter

Now that you are aware of the basic recommendation letter format, it is time to get confident with how you write your letter. Rest assured, writing gets easier as you practice it from time to time. In fact, working on your recommendation letter comes off simple when you follow these helpful steps:

Step 1: Optimize a Recommendation Letter Template

Gone are the days you find letter writing to be time-consuming because sample recommendation letters are up for grabs, as listed above in this article. Premade templates save you from the hassle of making letters out of scratch. You may opt for professional or personal letters of recommendation and the best part is you can edit the design and format of each sample. And each sample is a reliable reference if you need help on how to write a letter of recommendation like a pro.

Step 2: Gather Significant Background Information

Prevent the universal faux pas of writing recommendation letters with unverified background statements. An example is when you write the candidate’s job history. How sure are you that every job position and year listed in there is accurate? Hence, you need reliable documents for proof such as a resume, verification of employment letter, graduation certificate, and other forms. The key here is to ask yourself how much you really know your candidate. Do your investigation and research to prevent believing in some candidates’ lies that could damage your reputation for recommending them in the first place.

Step 3: Follow the Basic Recommendation Letter Format

Can you recall the discussion about the standard letter of recommendation format? Be sure to follow that by starting with the date and ending with the signature block. And from the background information collected earlier, take only the important bits on what to add in the recommendation letter. Although a detailed letter makes a recommendation letter good, it doesn’t make it any better if unnecessary data were included there. Stick to what’s relevant and vital only.

Step 4: Don’t Lose Your Purpose

Some people who write too much could get lost with their purpose in writing. So put it in your head that there are three main statements of purpose behind making a recommendation letter. These are: (1) your relationship with the candidates being recommended, (2) observations or evaluations regarding their performance, and (3) reasons why such candidates deserve their desired positions. If you think your letter lacks these three factors, then you need to edit your work again.

Step 5: Take Proofreading and Editing as a Responsibility

Unleash your inner critic by proofreading and editing your work. You might get cocky that you wrote such a well-written letter yet when you read it aloud again, errors could be noticed. And it’s alright to err because there is always room for improvements after a thorough evaluation of your recommendation letter. Lastly, value integrity because you must be a responsible person as well by only mentioning the facts about the candidate you recommended. So only submit the letter to the addressee if you’re sure it’s excellently made.

What are the benefits of a recommendation letter?

A recommendation letter has many advantages including how it can present facts not often found in a basic job letter of application. And that happens when the person who wrote the letter has found something interesting about the candidate with potential. Also, being recommended boosts the chance of the applicant to nab her/his/their desired position, especially if the one who recommended is a well-respected person. Lastly, the letter explains how the candidate brings value to an organization; hence, that’s how that person got the recommendation.

What are the two main divisions of recommendation letters?

Recommendation letters are divided into two main categories. These are according to the candidate’s hard and soft skills. Hard skills refer to the candidate’s technical capabilities or measurable skills. And it is often used in a professional reference letter. Meanwhile, soft skills are focused more on the behavior and character of a person. And it applies mostly to a character reference letter.

What are the 5Ws and how in a recommendation letter?

According to The Balance Careers, the important questions to answer or the 5Ws and how in recommendation letters are:

  • Who are you writing for?
  • Why should you recommend that candidate?
  • Where and when have you worked with whoever you recommended?
  • What is special about this candidate?
  • How did this person display impressive qualities to you? You may also see Registered Nurse (RN) Letter of Recommendation

What are the 6 details that should be included in a letter of recommendation?

Including key details in a letter of recommendation ensures it is comprehensive and effective. Here are the six essential details:

These details ensure a well-rounded and impactful Teacher Recommendation Letter.

What are the 5 parts of a recommendation letter?


A well-structured recommendation letter includes five main parts to convey a strong and clear message. Here they are:

This structure is essential for a Law School Letter of Recommendation.

What are 11 impactful words to use in a letter of recommendation?

Using impactful words can significantly enhance the effectiveness of a recommendation letter. Here are 11 powerful words:

These words can be particularly effective in an Internship Letter of Recommendation.

What not to say in a letter of recommendation?

Avoiding certain phrases and content in a recommendation letter is crucial to maintain its effectiveness. Here are five things to avoid:

Following these guidelines is important for a Scholarship Letter of Recommendation.

What are three important things to mention in a letter of recommendation?


Including these three critical elements in a recommendation letter can greatly enhance its impact:

These elements are essential for writing an effective Thank You Letter for Recommendation.

How do I start off a recommendation letter?

Begin a recommendation letter with a formal salutation and an introduction, explaining your relationship to the candidate and the purpose of the letter, similar to starting a Medical School Letter of Recommendation.

How to end a recommendation letter?

End a recommendation letter by summarizing your endorsement, offering your contact information for further questions, and using a professional closing, similar to ending an Internship Recommendation Letter.

What are useful phrases in recommendation letter?

Useful phrases include “highly recommend,” “strong work ethic,” “exceptional skills,” “demonstrates leadership,” and “proven track record,” enhancing the credibility of a College Letter of Recommendation.

What are three important things to mention in a letter of recommendation?

Mention the candidate’s specific achievements, personal qualities, and your confident endorsement, ensuring a comprehensive and impactful Fraternity Letter of Recommendation.

How do you stand out in a letter of recommendation?

To stand out, provide specific examples of the candidate’s accomplishments, highlight unique skills, and use strong, positive language, making your Letter of Recommendation for Graduate School memorable.

What phrases to make a recommendation?

Phrases like “I wholeheartedly recommend,” “without reservation,” “outstanding candidate,” “consistently exceeds expectations,” and “a valuable asset” are effective in a Paralegal Letter of Recommendation.

What are good phrases for a recommendation?

Good phrases include “exemplary performance,” “natural leader,” “dedicated professional,” “consistently reliable,” and “highly respected by peers,” enhancing the impact of a Physician Assistant Letter of Recommendation.

In conclusion, a well-crafted recommendation letter can significantly impact a candidate’s chances of success. This article has provided a comprehensive guide on how to write effective recommendation letters, including Sample Letter, forms, and practical uses. Whether you’re endorsing a colleague, student, or friend, following these guidelines will help you create a persuasive and impactful letter. Remember, the quality of your recommendation can make a considerable difference in the recipient’s opportunities. For additional insights, consider exploring related documents like an Engagement Letter for more formal endorsements.