42+ Sample Training Schedules

What Is a Training Schedule?

A training schedule is just like an ordinary work schedule except it focuses primarily on the timeframe of different training activities. Whether the concern refers to employee training, army training, fitness training, or any other form of training, expect the schedule to present the big picture of all the various training tasks to accomplish in chronological order. Thanks to training schedules, everything planned for training is all lined out and anyone concerned in the training only needs to follow the instructions on time.

According to Lorman Education Services, 59% of employees said that they received no workplace training since they only adjusted through self-taught skills.

Why Is a Training Schedule Important?

Are you still confused about whether you should make a training schedule or not? Here are some reasons that help you discover the importance of making training schedules:

Promises a More Effective Training Plan

Why should you create a training schedule if you already have a training plan, you might ask? Training schedules and training plans work efficiently together. While an individual training plan covers what to expect from training sessions, a training schedule specifies the timeline of the said training. Thus, a training schedule sets realistic expectations as to when to do all the activities laid out in the training plan.

Develops a Sense of Urgency

One special factor of a training schedule is its ability to help trainers and trainees develop a sense of urgency. As the time and date of when to establish training programs are set, there are deadlines to commit per training task. And it is very important to set timeframes and deadlines to prevent procrastination or wasting time. Maybe there was an excellent meeting agenda planned but it may never happen without fully implementing the date and timeline to make it happen.

Puts Training in Control

You will appreciate a training schedule since you can see the bigger picture of a training program. That way, it is easier to have the training under control. The schedule itself is more than just a timeframe anyway since it also tackles the training objectives, location, and training task lists. So due to how detailed a training schedule can be, make sure you can control every detail to make training sessions a success regularly.

Ensures You Won’t Miss Any Action

Forgetting a training task or missing any training action will no longer be a concern because you can use the training schedule as a training checklist or reference too. For example, you might have remembered every single training activity for the morning and if you forget what comes next by the afternoon, simply refer to the training schedule so you won’t forget any information. Hence, training schedules promise organized training sessions.

Works for Different Training Forms

You can’t forget about how training schedules can be used for any type of training. There is a new employee training schedule, gym workout training schedule, dance rehearsal training schedule, army training schedule, school exercise training schedule, and so much more. But, you can’t use the exact same training schedule for different training forms because it must be personalized according to purpose. Just make sure you know what type of training you are going for and it will be a reliable training schedule to use.

The Basic Elements of a Training Schedule

Now that you know the significance of training schedules, get to know what makes up a standard training schedule next. Albeit there are different formats and data inside various training schedules, each basic example usually contains the following elements:

Title or Heading: The heading or title is standard as it mentions what type of document you are making. So if you are about to make a training schedule, then be sure to use and make the words “training schedule” visible on the title. And writing a specific title is encouraged so there is no need to insert a lengthy introductory statement as to what the document is about.Type of Training: The type of training confirms what the training is wholly about. A title is one thing but you can expound more on the type of training in your schedule. Whether you are organizing a training schedule for training employees, dancers, teachers, soldiers, or any other function, make your official statement of purpose here.Date of Training: The date of training is a no-brainer. Simply write the estimated day, month, and year the training should happen. Also, be more specific by incorporating the training schedule’s starting date, completion date, and the estimated duration of training.Venue: Another part of the training schedule’s basic information is the venue. Write the exact address of where the training must take place. Whether it is at an office, open ground, or online, stating the venue is important so both trainees and trainers are sure of where training is expected to happen.Trainer’s Name: Who is the trainer or the one in charge to facilitate the training? Writing the trainer’s name is important to know who is responsible in case a program fails or succeeds.Trainee’s Name: Besides the trainer’s details, jot down the trainee’s name too. It could be that the trainees are more than one so expect to write their names, addresses, and contact lists for identification purposes.Specific Training Tasks and Activities: A training schedule would not be complete without its list of tasks and activities. There will likely be a table where you input each training activity per row; then, arrange the activities chronologically. This itemized list is essential as it clarifies what will be done during the training session.Specific Training Time and Date: The meat of a training schedule is the time and date associated per training activity. For starters, should you go for annual training, monthly training, weekly schedule, or a daily schedule? For what happens in a day, expect to divide the daily activities according to hours or minutes. Hence, your training schedule spreadsheet can make use of an agenda sample or calendar template.Notes or Remarks: Lastly, give space for additional comments, notes, remarks, or feedback. This free space can be used for any purpose such as your observations during a training program, the budget calculation of the training session, and other reasons.

How to Make a Solid Training Schedule

Are you ready to create your own training schedule? Fret no more because you are guaranteed to pull off the best training schedules by following these important steps:

  • Step 1: Carry Out a Careful Training Audit

    Training audit helps you set up the overall training program in the most efficient way possible. With the help of training needs analysis, you would understand what the trainees should go through, what trainers should pull off, and even how to set realistic time estimations for the many training activities. Also, auditing helps in finding inefficiencies from the training plan until things will improve for the training schedule later on.

  • Step 2: Download a Sample Training Schedule

    The long wait in making training schedules is over. Simply download from any of the sample training schedule templates enlisted above in this article. You can customize your chosen sample afterward rather than working at the very beginning. Start by adding your signature touches such as company name, branding, and logo until you eventually finalize whether to go for PDF or MS Word format.

  • Step 3: Insert the Training Schedule’s Elements

    You already know that a standard training schedule is made up of the heading, type of training, down to the notes or remarks segment. So be sure to complete those elements and even insert more details that you think can enhance the training schedule’s content. What you add affects how effective or ineffective the training schedule will be. A tip is to base on the original training plan, if you already have one, in completing the training schedule’s elements. And be sure you use brief, specific, and easily understandable words to avoid making the schedule complicated.

  • Step 4: Look for an Appropriate Scheduling Design

    Speaking of making the training schedule less complicated, find the appropriate scheduling design that works best for your training program. This is where visual organizers are at play. Of course, tables are the generic way to present the training schedule but you can also label and design the schedule using timeline charts, schedule graphs, and other graphics. What matters the most is that the design you use fits the training schedule’s data.

  • Step 5: Keep It Flexible

    The obvious instruction of having a schedule is to commit to the schedule no matter what. But sometimes, there are circumstances where changes could happen. Maybe a trainee gets sick during the training day, an important meeting ensues to postpone the training, or perhaps a training program should be changed due to lack of resources. Hence, be prepared for these scenarios by ensuring a flexible schedule. That means you have a plan B or extra schedules in case the worst circumstances occur.


How important is employee training?

Lorman Education Services reported that 59% of employees received no workplace training as they were only self-taught. Thus, there is a need for more employers to implement proper employee training programs as much as possible to promise ongoing learning and development at work. Employees can achieve greater lengths in their careers with regular employee training, and the company will benefit from it as well.

What are great examples of activities for training sessions?

Although the tasks and activities expected for training would differ, here are some notable examples: lectures, demonstrations, role-playing, e-learning, case studies, and other group work activities.

What are the steps to develop an effective training program?

An effective training program can be processed in six steps: define the training, prepare it, practice it, deliver it, confirm it, and audit trainee performance.

Training schedules may sound as simple as providing the executive summary of the training program’s overall flow, a chart of training activities, and a designated timeline per activity. But, it should be carefully made as one tiny detail could make the training more elusive. And that is why you deserve access to professionally made and only the best training schedule templates to make the most out of training plans. Optimize a downloadable training schedule sample now!