30+ Sample Agency Statement

What Is an Agency Statement? 

An agency statement is a formal written statement by an agency or firm to inform, announce, or declare something of value or significance. The nature or business of the agency may vary, as well as the objective of the agency’s statement.   

According to an online article by the University of Central Florida, there are four main types of agencies in the United States government. These are the cabinet departments, independent executive agencies, regulatory agencies, and government corporations.

Examples of Agencies 

Since the definition is pretty broad, it is important to discuss the various kinds of agencies. An agency may serve different purposes and cater to various clients or customers. The following examples are just some basic examples of the different types of agencies.  

Security Agency. In a broad and general sense, an agency is usually a third party service provider or independent contractor. One important service that many companies and organizations need is safety and security. It is quite commonplace for companies to outsource their security needs. Security may come in the form of actual manpower (i.e., security guards, bodyguards, etc.) or software applications. For the former, an agency would normally supply a company with security officers and would take care of their training and benefits, as would a normal employer do. For software applications, data privacy is an important and serious issue. A lot of businesses take precautionary measures to ensure that their information processes and systems are safe from any potential cyber attack or security breach. They usually tap external suppliers to provide and install additional software to protect their data systems from viruses or malware. Adoption Agency. An adoption agency takes care of the process of child adoption. In most cases, this type of agency is an extension or branch of government such as social services or child services. However, there are private foundations or organizations that specialize in adoption cases as well. Regardless if it’s private or public, adoption agencies help establish families and match orphaned children to deserving parents. The agency’s primary goal is to find supportive and loving homes for children who have either been abandoned or neglected by their biological parents. The criteria for selection of parents is usually stringent only because a child’s life literally depends on the adoptive parents and their ability to raise them. Plus, adoption processes are sometimes vulnerable to scams and other potentially harmful schemes. Collection Agency. Another type of agency is a collection agency; or the more specific term would be debt collection agency. This type of third party agency is tasked to collect unpaid debt from borrowers. A collection agency may be an extension of a bigger company or an independent or private firm that caters to clients. In the case of the latter, a company can engage the agency’s services to help exact payments and debt from the company’s existing clients. Whether it is outstanding credit card statements, overdue rent payments, or unsettled phone bills, the collection agency’s main job is to follow up with clients and help reconcile an organization’s balance sheet. In some cases, delinquent clients are hard to avoid. But it is the agency’s job to recover any finances or pending funds. Insurance Agency. An insurance agency is another common type of agency. Most agencies sell a certain product or a particular service such as advertising or travel needs. An insurance agency offers insurance and protection to their clients and customers. Insurance is usually packaged and sold directly through a broker or an individual agent. There are also several different kinds of insurance. The most common ones include life insurance, health insurance, auto insurance, travel insurance, building insurance, and event insurance. This type of agency can also cater to a range of clients from all backgrounds and walks of life. From middle class families to low-income households and individuals, each insurance policy is normally customized and tailored to suit individual needs and circumstances. In some cases, the insurance agent or broker subsequently assumes the role of financial advisor or planner.

Types of Statement

As with the term ‘agency’, statement also comes with a broad definition and meaning. Thus, it is important to break down the different forms of statements as well. The following examples below describe just some of the most common types of statements.   

Mission Statement. A mission statement is a common type of statement that defines a company or organization’s direction. It essentially encapsulates what a company sets out to do. A company mission statement, therefore, should be action-oriented and packed with purpose. In most cases, a mission statement is accompanied with a vision statement. The two are usually taken and crafted together. Both are brief and direct statements that help narrow and redirect an organization’s focus and drive. In the case of an agency mission statement, the statement should reiterate the objective and goals of the agency. Whether it is an insurance agency, travel agency or even a government agency, the mission statement serves as the North star that guides the agency’s decision-making. Policy Statement. Another basic type of statement is a policy statement. A policy statement can come in different forms as well. For example, the statement can be a company or organization’s way of making a formal stand on an issue. It can also just be a set of rules that a company wishes to impose internally. These policies are basically rules and guidelines that people are subject to and expected to follow. When it comes to crafting the right policies, it is important to be specific and objective. That’s why it’s important to use clear and action-based language. At its core, the policy ought to have the best interest of the common good. If it is not serving the common interest or common good, then it could end up being an upopular or questionable policy. Some examples of common policy statements include dress code guidelines, anti-discrimination and harassment policies, and non-smoking policies. Financial Statement. A financial statement is a common document that applies to most, if not all, industries. Banks and financial institutions are not the only ones that publish financial statements and similar forms. Any registered or legitimate business is naturally concerned with earning profit and generating income. It is important to note, however, that a financial statement has a broad meaning. Usually, it refers to a company’s profit and loss statement. But it can also just be a record containing an organization’s financial activities or projections. A financial statement can be presented in a number of ways too. Some common formats include simple spreadsheets, tables, and highly detailed reports.

How to Create an Agency Statement

To create an agency statement, you need to establish a clear objective first. And if you are looking for fast and convenient statement templates to save time, you can easily browse the collection of curated sample statements above. Simply choose one that suits your needs and follow the basic steps below. 

Step 1: Format 

The first step is deciding on a format for your statement. Again, it would greatly depend on your organizational objectives and goals. An agency statement can be a simple and straightforward statement or it can be highly detailed with several sections incorporated within it. If your statement comes with different terms and conditions, you might want to divide it into sections so as to make it more organized. Otherwise, you can keep it simple with a brief statement containing just a few sentences or paragraphs. Provide an appropriate title and do not neglect the fine details. Use bold text for the headings and subheadings. You can do the same as well when emphasizing important terms in the statement.  

Step 2: Background

Once you have established a format that works for you, the next step is to offer a little background on the situation before diving right into the actual statement. A general overview or background can help the reader understand the context better. It provides or offers a bigger picture and wider perspective of the subject. This section basically serves as a launch point that will help ease the reader into the statement. Avoid making it needlessly long. Try to keep it brief, direct, and informative. For instance, you can cite previous federal laws and existing guidelines; or provide similar statements and concepts as examples.    

Step 3: Declaration or Position

The next step is considered the meat of your agency statement. It is the section where you inform and educate the reader. As discussed in previous sections, an agency statement can serve multiple purposes and have different objectives. It can be a reiteration of a company’s stand on a particular issue, or it can be a simple and declarative announcement. Regardless, you need to make it clear what the main points in your statement are. For example, you can enumerate it using bullet points if it’s more convenient for you. How detailed and intricate your agency statement is will also entirely depend on you and the company’s needs.  

Step 4: Terms and Authorization 

The final step is to lay out the different conditions or provisions related to your statement. Although it’s important to note that not all agency statements have predetermined conditions. But if it’s applicable, you need to identify and enumerate these terms in an organized manner. This section is also reserved for affirming or declaring the statement’s legitimacy. This is done by having an authority figure affix their endorsement or confirmation. A formal statement can either be unsigned or signed for formality, depending on individual preferences. 

FAQs

What is an agency example?

There are several types of agencies. Some examples include real estate agencies, insurance agencies, travel agencies, and manpower agencies.

What is an agency policy?

An agency policy is a formal policy statement that describes a law, rule or guideline that is imposed within an agency’s organizational structure. Those that are employed by the agency or have business transactions with the agency are typically subjected to the policy.

What are the functions of an agency?

An agency can have multiple functions, depending on the nature of its business. Basic functions can include both administrative and representative duties. For the latter, most agencies act as third party service providers or work on behalf of an individual client or company.

An agency statement can be brief or detailed. What matters is that the statement ought to capture the objective of an agency in a clear and decisive way. Browse the wide selection of editable templates, choose one that suits your needs and customize your own agency statement for free!