Regardless of how long the employees work in a particular company, one of the most anticipated days over the course of their employment period is payday. With enough financial…continue reading
50+ Sample Self-Declaration Forms
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What Is a Self-Declaration Form?
A self-declaration form is a written form that formally confirms or validates a person’s information and consent. These forms have a variety of uses, most notably in the areas of travel, immigration, and public health.
According to an online article by Mic, there are a few things a traveler needs to keep in mind in order to get through the U.S. Customs and Border Protection smoothly and with minimal inconvenience. For people entering the United States, international travelers need to declare all food and items purchased abroad. Similarly, goods bought in a duty-free store need to be declared too. And although it may not occur, customs officers may ask travelers follow-up questions about the items and goods they are bringing in or carrying with them. Being untruthful about any of these may result in expensive fees and penalties.
Types of Self-Declaration Forms
Many self-declaration forms are standardized and are often required by certain agencies for visitors, guests, and transients to fill out. Similar to consent forms, government agencies and private establishments may use a self-declaration form to acquire information and obtain permission from a person. The following examples are common types of self-declaration forms.
Purpose of Self-Declaration Forms
Filling out self-declaration forms can sometimes be a chore. The paperwork can be a nuisance but it does not make it less important. Especially in airports and similar hubs, declaring accurate and true information is absolutely critical. And since most things are digitized these days, a lot of establishments just let people scan QR codes for the convenience of their customers. Some of the common reasons for the need of self-declaration forms are enumerated below.
How to Create a Self-Declaration Form
To create a self-declaration form, it is important to know what type of declaration you are going for. The different templates above can serve as a helpful guide for your needs. Simply choose one that suits your needs and follow the basic step-by-step guide below.
Step 1: Provide the Basic Information
It is pretty self-explanatory why every self-declaration form requires an individual’s basic information. Whether it is to confirm health status or authenticate certain assets, to declare or make known these circumstances calls for the person’s identification. For instance, travel declaration forms require the complete name and address of the passenger, destination and flight details, passport information, contact lists, and other relevant data.
Step 2: Establish a Format
Most, if not all, self-declaration forms come with a predetermined set of items that an individual must answer. To create your own form, you need to first decide what type of format will work best for your self-declaration form. Common ones include checklist, questionnaire, or survey forms. Others also require open-ended or fixed answers. Perhaps a clear example would be the COVID-19 health declaration form. Questions pertaining to quarantine, COVID-19 exposure, symptoms, and travel history are generally asked.
Step 3: Insert a Confirmation Statement
A key section in all self-declaration forms is the confirmation statement. The purpose of a self-declaration is to provide and certify information. The statement merely reinforces and validates the answers earlier given and declares it as true. A confirmation declaration is typically just one or two sentences that serve as a closing statement in the form. You also have the option to provide a checkbox beside the statement for the person to tick.
Step 4: Provide Space for Signature
To further certify the self-declaration form, make sure to leave adequate space below the confirmation statement for the person to affix their signature. You can provide clear lines for the person to sign their name and date, respectively.
What is the purpose of a declaration form?
The purpose of a self-declaration form can cover all types of reasons, depending on the nature of the declaration. But the most common and basic reasons for filling out these forms is for authorities to obtain vital information and to protect the security and safety of the general public.
What is a self-declaration?
A self-declaration is basically validating information that you provide as true and correct. If you are made to issue a self-declaration form, it is simply standard compliance that authorities want and expect from you. Self-declaration forms are commonly used for health and travel reasons.
What is COVID-19 self-declaration?
A COVID-19 self-declaration form is meant to disclose one’s health status to protect and promote public safety. Because COVID-19 is highly transmissible and contagious that various authorities and establishments have made it mandatory for people to declare their COVID-19 health status when needed.
Self-declaration forms can be useful in many scenarios, particularly when public health and safety are concerned. These forms should be clear and direct so as to avoid confusion and misinformation for signatories. Browse the wide selection of sample templates above to start customizing your own self-declaration form now!