Meeting minutes serve as an official and written record of discussions, decisions, and actions taken during formal gatherings. In the non-profit sector, these records are crucial for transparency, accountability,…continue reading
50+ Sample Leave Form Templates
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Leave Forms: What Are They?
For sure, you already know that a leave is any period where HR grants an employee a day off. And that leave comes with many types from sick leave, vacation leave, study leave, etc. In order for an employee to process a leave request, he or she must submit an official document called the leave form. This document will require the details behind the leave from the date, reason, employee name, and more. Leave forms will be what the HR or employer uses to evaluate if an employee’s leave application should be granted or denied.
According to SHRM, leaves of all types should be documented using leave forms.
Meanwhile, A Job Thing reported about a study where 500 Singaporean employees agreed that they want more days off with annual leave (36%), flexible hours (32%), and professional development programs (20%) as their top three list.
On another note, Statista reported that in 2019, 57% of French people did not consider taking any day off for reasons aside from paid leave.
Why Are Leave Forms Needed?
Leave forms are highly important to set some regulations in the workplace. There is even a study conducted that around 500 Singaporean employees agreed that they prefer extra days off with annual leave (36%), flexible hours (32%), and professional development programs (20%) as their top three list. And an organization would eventually go bankrupt in processing paid leaves without limit. Hence, you expect limited annual leaves available at work. For example, a company might offer 12 days of paid vacation leaves and 12 days of sick leaves in a year. It is up to employees regarding when they use their available leaves.
Moreover, leave forms are essential for documentation. Besides knowing if someone’s absence is either paid or unpaid, it is also crucial for tracking someone’s whereabouts. Maybe someone very important in the workplace goes missing for a couple of days without notifying HR. That is very unprofessional that the said employee might get terminated for it. The said employee should have taken a leave of absence form or notified the employer to be clear if that person is still taking a vacation, sick at the hospital, and for any other reason.
The Anatomy of a Standard Leave Form
What are the common parts seen in a leave form? It is true that in every company, the content of a leave form varies. But there are common elements to see as well. So in this segment, we will introduce you to the anatomy of a standard leave form.
How to Create an Acceptable Leave Form
Yes, you are already introduced to the leave form’s definition, importance, and essential elements. The most important question now is how do you make this form in the first place? The easiest answer is to try out our sample leave form templates. Rest assured, you will no longer begin from scratch because each professional template is premade. You focus on finishing its details instead. And in this section, we will guide you on how to ensure your leave form is acceptable.
Step 1: Customize a Template
First things first, find a template from our samples above. You can eventually edit and download it shortly. But be sure you will label the title, categories, and other needed things to add. There are many things you can do to a template anyway due to its customizable features. A good start is to ensure the form can answer the who, what, when, where, why, and how of the leave request. Also, personalize your leave form where your company branding is also visible.
Step 2: Insert the Necessary Elements
Are you still familiar with the anatomy of a standard leave form that was discussed earlier? Insert them one by one. So from the title down to the signature line, they must be present to be acceptable. Leave forms without the request schedule, employee name, and other crucial elements would not be reliable reference documents. You can even add more categories and elements which you think would benefit these documents more.
Step 3: Arrange the Format and Design
Do not blindly insert element per element without a sense of arrangement and organization. Everything should be well-arranged too. This also goes to how the design and format of your leave forms turn out. A very organized document will even be much easier to understand and complete. You can add some instructions if some parts may be confusing for employees. And never forget to have an easy-to-follow structure.
Step 4: Implement Strict Rules and Conditions
Leave forms also come with rules and conditions. You will have to be clear with the submission process, the validity of requests, what is allowed and prohibited, and so much more. Adding regulations is beneficial for security reasons, especially in ensuring there is a proper systematic process on how HR manages employee leaves. And once all these rules will be given right into the introduction and training of every employee, rest assured, it will pay off.
What are the types of leaves?
Leaves come in many different types. And the most common examples are vacation leave, study leave, annual leave, paternity or maternity leave, carer’s leave, privilege leave, and casual leave.
What is leave management?
Leave management refers to the important HR activities where HR should comply with the leave policies, ensure that the staff left are still enough, and that employees receive satisfaction at work.
What is DA Form 31?
DA Form 31 is one type of leave form made for the Department of the Army. Those who belong in the armed forces use that form in explaining their absences at work.
Accept the fact that every employee won’t have to be stuck at work all the time. Everyone needs some time off or rest as well. And at least leave forms are available to help them have some days off, whether it is paid or not. Also, a leave form is pretty straightforward and short, but using poorly made examples can cause confusion and conflicts in the workplace. Instead, use excellently made templates from our collection of sample leave forms for a better workplace system. Download now!