What Are Project Lists?
A project list is known to have two definitions. The most common example is the task list where you write everything to accomplish for a project. That is where you have a step-by-step guide of what to do first until the last part of your project. On another note, project lists can be a compilation of projects you have handled or still ongoing. And this second definition is usually applicable when you send a resume to a company that asks about your previous works.
According to Statista’s research survey, the number of people employed in the construction industry in America totaled up to 11.2 million.
Why Is a Project List Important?
Project lists are essential so you will be prepared with every task to accomplish in a structured way. The list itself contains the chronological strategic plan of managing the project from start to finish on a daily, weekly, monthly, or yearly basis. Also, it is more than a to-do list since it contains important details from the project phases, names of team members, a list of tools and equipment, etc. Hence, its data is mainly to help you work on your project smoothly.
Furthermore, project lists are helpful for monitoring purposes. You get to log the progress of your different projects from which is near completion or still needs some time to work on. At least you will be aware if projects are working productively or need improvement. Also, a project list can be updated from time to time. It is not a one-time-use document since you can edit its content regularly. And most importantly, project lists are relevant to all sorts of businesses, particularly in the construction sector. Fun fact: 11.2 million individuals were employed in the construction business in the US. And you can imagine how many projects were done by such people.
The Basic Components of a Project List
While the project list’s definitions and importance are clear, it is time to familiarize yourself with the common elements found in a standard project list. Yes, project lists differ in content from one application to another. But there are common standard factors found among them as well. And the basic components of a project list are:
Title: Any project list should have a clear title. Indeed, the name ‘Project List’ is acceptable enough. But you can also be more specific by inserting your project name or function of the project. An example is to entitle your list with ‘Interior Design Project List’ or ‘Personal Project List.’ The important part is your purpose for making the project list is known from the title itself.Task Checklist: If you are going for the to-do list type of project list, then expect to have your own set of task checklist in the document. This project checklist contains the itemized list of tasks to accomplish for your project with corresponding checkboxes for each item. The key is to put checkmarks for every task done until the whole project is completed.Project Name/s: Writing the project name is expected to know what project is being talked about in the list. If you are making a portfolio of your projects, particularly in a job application, then expect to list down all the project names you accomplished. It would interest HR to know if you are already experienced or not based on the success of those projects.Project Status: Also an important concern of the project list is the project status. You have to elaborate on the document if a certain project has not started yet, currently in progress, closed, withdrawn, or maybe suspended. And the project status is crucial when project evaluations are at work since it is the basis if projects are successful or a failure.Start and End Date: The start date and the end date are clearly for checking the schedules of projects. Naturally, you write about when the project has started until the day it ended to prove how long it took to finish a project. If there is no end date, then people would wonder what happened to the project as it may have gone limbo already.Project Manager: For documentation purposes, it may be required to write the name of the project manager for each project too. This part of the list is essential to report on who is in charge of projects. Without stating the project manager’s name, then it becomes difficult to trace who is accountable in case things go wrong in a project.Others: An additional section called ‘Others’ is optional. This extra part of the list can be used for different functions may it be for noting down project codes, project stages of each task, and other kinds of notes in general. You never know there might be other things to write down in the list as you run projects.
How to Make a Smart Project List
Are you ready to master the process of making a project list yourself? Not to worry because creating project lists is not that difficult, especially when sample templates are up for grabs—making your experience a lot easier. And if you need a step-by-step guide on how to craft the best project list, kindly follow these simple steps:
Step 1: Finalize Your Project List’s Purpose
What is your project list for? Is it for your project’s official to-do list or simply as a portfolio of all the projects you did? Clarify your purpose so you will know what details to add to the list. If you are going to write a project list that contains all your previous works, then writing about the steps of processing a project is irrelevant already. And whether you are concerned about a web design project, architect resume, engineer resume, or any other example, the point is you will know how to tailor the whole list’s content when you are clear with its function.
Step 2: Make a Draft of All Your Project Details
On a separate document, it is crucial that you write all the data regarding your project. It could be about when you started and ended the project, who were the people involved, what resources were used, or how much the budget was. It depends on what details are essential to add to your project list. Remember that how effective a project list is also depends on how detailed it is. But not to the point where you put too much irrelevant content. Keep it detailed but brief instead.
Step 3: Download a Sample Project List
If you think making a project list from scratch is too tiring, then today’s your lucky day! You don’t need to do that. Just check out all the sample project lists listed on top of this article and choose your preferred sample to download. Everything is easy since the templates are premade, meaning you only add the finishing touches. Also, there is room for customization so you can design the layout, format, and overall structure rather than sticking to a standard example only.
Step 4: Complete the Project List’s Components
You already learned about the different components of a basic project list earlier. So your next task is to ensure you have every relevant component on your list as well. From the title down to the others section, ensure that you have added them to complete the entire list. In fact, those components help organize the content rather than not having any structure to the document. Also, you can add more categories that can support the project list to be more detailed and comprehensive.
Step 5: Set an Easy-to-Follow Structure
Speaking of structure, you have to work on the project list’s structure if it is easy to follow or not. Hard-to-read project lists would not leave a great impression, especially if you are sending the list along with your resume. You may add instructions, use graphic organizers, divide tasks into priority levels, or any other form to make the list easy to comprehend. And once you are confident with the results, you are free to produce the list. Lastly, update the list from time to time. You never know when you might need to alter the details, particularly when your list has a to-do list structure.
What are examples of projects?
The term ‘project’ is very broad. It could be about product development, construction, house renovation, car design, business meeting, or any other example. And it is essential for the project list to be more specific about those projects to prevent confusion of what they mean exactly.
What are some tips to organize a project list?
You can certainly organize your project list by following these tips:
- Divide projects according to the priority level, difficulty level, or urgency level.
- Apply the Gantt chart method.
- Track your resources for reference.
- Arrange projects according to a timeline.
- Get extra help from those involved in the project.
What is a project description?
A project description refers to the extra details about a project. it could be about the addressed problems of a project, the official project goal statement, or the detailed list of activities everyone involved in the project will do. Hence, project descriptions back up the project title so people will receive more ideas about what it is about.
What should be done before a project plan?
Before a project plan, there should be a project meeting. The members involved doing the project and the project manager are expected to discuss the scope, goals, risks, budget, timeline, and tasks until project plans and proper execution will follow. The same goes for meeting with the stakeholders who are part of the project. That way, there is still time to fix any opposing ideas until an agreement commences.
You can surely face any project with confidence when you have an official dashboard of a document to help you manage projects properly. And this is where sample project lists are helpful—your official detailed lists to run projects in the easiest and most systematic way possible. Hence, you will not only be good at planning a project but also at taking action. Download now!