What is a rental billing statement?

A rental billing statement is a legal document used by landlords, property managers or real estate agents to inform the tenants of the upcoming payment or amount that needs to be paid upon renting a certain place. This document drafts all the details of the rental transaction and can be used in properties in details such as an apartment, building, cars, household, workshop, and a lot more. This is a professional way of reminding tenants how much is to be paid rather than just through word of mouth, this is clearer and is lawful. Businesses or companies with rental properties utilize rental account statements to charge their renters for the property they rent. We have provided samples and templates in the various file kinds in this post. These templates can be downloaded and used at your request. We also provide some fascinating facts that you certainly find beneficial in order to further comprehend your rental accounting statement.

The Essential Parts of a Rental Billing Statement

Rental billing statements must be thorough and all required information should be completed that a resident has to know about his rental bill. This should be clear and understandable to the reader so make it as organized as possible. Below is a list to assist you learn what to do with your rental accounting statement. You can also check out Monthly rent statement templates above.

The property name: specify the name of the property, what unit or flr and the complete address where the unit is found.Landlord’s information: include the full name of the landlord issuing the rental billing statement  and their basic information such as emails and numbers.Date the statement is sent: Indicate when the rental billing statement is sent to the tenant and ensure that is has been received on time.Due date: indicate when the bill is due and the penalties if there are late payments. Tenant’s information: indicate the name of the tenant whom you are issuing the rental billing statement to and their basic information such as emails and numbers.Breakdown of fees: lay down the breakdown of fees with all the previous transactions including the corresponding dates and amount payed.Statement indicating remedies in case of dispute: also indicate the procedures the parties may take when there are inquiries and disputes.Mode of payment: indicate what mode of payment you require as a landlord or the procedure of collecting the payment through cash, cheque, mail transfer or digital transfer.Signatures: Indicate necessary signatures with over printed names and remember that you can use any signatures like written, stamped or electronic, as log as it is yours and you’re the one who put it, it’s valid.

If you have a lot of rental properties scattered all over the area, you don’t have to make a template for every single one of them. You can use the specific template you have chosen and downloaded from the list above, or you can  make a personalized template that’s tailored according to the information you need to put. Templates should be blank so that it’s easy for you to put the details later without having to delete other unnecessary information that belongs to other renters.

Steps in Making a Rental Billing Statement

Make sure your chosen format is easy to understand and has all the essential parts of a billing statement written above. 

Step 1: Choose from the rental billing statement templates or make one.

Browse through the many samples and see whether there is a specific template that suits your needs. If you think the sample templates do not have all the necessary information you would need, then it’s time to make one! Follow the next steps.

Step 2: Download samples for reference.

Download the Billing statement templates in pdf above as many as you like so that you will be guided. Examine the templates to be more familiar with how they’re formatted and what their contents are. List the parts that you think you’ll need in order to make your own. 

Step 3: Tailor your own rental billing statement.

Encode the details in a document and include all the things on your list that are according to the necessary information you think the tenant needs to see between your transactions. Finalize the format or structure first before writing down specific details like the amount or the names so that you can save that blank template for your other tenants also. Having it encoded and printed is cleaner and more organized but you can also just write them in a clear piece of paper if you’re not that techie and no help is available. 

Step 4: Fill out the blank billing statement you made.

 After you made the structure of your rental billing statement and saved a blank billing statement on your computer as template for other tenants, it’s now time to fill the blanks out. This time, include all the specific details such as the dates and the amount paid, the breakdown of fees, the mode of payment, the names and signature. 

Step 5: Double check the information entered or written

Make sure to check all the information to refrain yourself from errors. Make sure the information is satisfactory to the tenants so that they wouldn’t question the legitimacy of the billing statement and so that they would trust every transaction with you.

Step 6: Put your signature.

Your signature, as a landlord or a property owner, is also important to verify the rental billing statement and to bind  whoever signs the letter by the terms of the document. All signatures written, stamped, graved and / or electronic pen are suitable and valid.

Step 7: Send the rental billing statement to the tenant.

Make sure the tenant receives the billing statement to prevent the aged excuse of them saying they never got the billing statement letter, utilize Certified Mail. Choose the right courier that gives feedback of when the mail was received already.


What is the difference between billing statement vs invoice?

A document delivered by a supplier to a customer accompanying the transport of goods constitutes an invoice. All products included in the delivery are listed together with the amount they are due for. If you want someone to pay you for the products or services you have given, you will issue an invoice. The other firm is simply a bill. If you receive a bill you get a bill for products or services that someone else wants you to pay. The legal or technical paper for a bill is an invoice. On the contrary, a statement is a report on what consumers still have to pay to suppliers. At a given moment it is the state of the customer’s account. Bank statements, for example, are printed every month and detail all transactions, both money being put to the account and debits money that are taken out from the bank accounts to pay for the acquired products and services.

What does rent to own mean?

Rent-to-own is a form of legally documented transaction in which physical property is rented in exchange for a monthly or weekly payment, including furniture, consumer electronics, motor vehicles, domestic appliances, real estate, etc., which may be purchased at any stage throughout the contract.

When should a landlord send my security deposit back after moving out?

Within 21 days after the renter leaves, the landlord must repay a deposit. In order for the owner to maintain a security deposit for damages, claims against a security deposit must be made at this point. The landlord may also issue you a charge within a reasonable period if the security deposit does not cover the damage.

If you are a long time landlord, you may have already experienced a lot of trouble in dealing with rental payments, there may have been a lot of fights between you and tenants and cases of tenants evictions. These situations are not fun and a lot of other landlords have also been through the same thing. However, if you are new in the business, learn from other landlords and prevent being caught up with bad tenants by making use of a rental billing statement in doing your transactions.