What Is a Class Roster?

A class roster or class list is an official document containing all important data about the students in school. Teachers use class roster lists to familiarize the names of each student, identify the students’ emergency contacts, and check the class attendance daily. Without the class roster, it would be hard to confirm who is officially enrolled in a particular class. And class rosters are just what every teacher could use in school to manage students smoothly.

UNESCO reported that countries should recruit around 68.8 million teachers in the next 14 years to observe proper primary and secondary education for the kids.

Why Are Class Rosters Important?

A class roster is essential for the teachers’ convenience. Imagine having one teacher assigned to manage 50 students in one classroom. It gets difficult to keep track of each student, especially when teachers will not only focus on one student but for the good of the whole class. A class roster is similar to an employee information form except its data covers student information. And besides calling the attention of students according to their first or last names, teachers can simply call according to the students’ assigned roll call number.

More so, class roster lists aren’t primarily meant for memorizing the names of the entire student body only. The class roster can also be used as an attendance sheet by checking who is present or absent in class per day. The same goes for inputting the students’ grades after a test and providing students remarks or assessments after any class presentation. You can also check from the list on who is enrolled or not enrolled in the class for confirmation purposes. And lastly, the class roster contains the contact information of the students’ parents and guardians in case they are needed.

The Basic Elements of a Class Roster

Clearly, a class roster is more than just a piece of paper enlisting the complete student names. But what exactly can be found in a standard class roster? In this section, you will learn about the basic elements of a class roster that you should add to your roster list. And these are the following:

Students’ Names: First things first, you would expect the names of the students listed in a class roster. It is the roster list’s most basic detail anyway. You can divide the students’ names according to the first name, middle name, and last name for formality’s sake. And they should all be spelled out correctly because any incorrect name may affect student records badly.Title: Often forgotten by some teachers but is actually really important is the title of your class roster. Don’t just go for ‘Class Roster’ as your document’s title because it should be specified by mentioning the school name, school year, school level, and class section. Without a specific title, the class roster could belong to any other level from preschool, middle school, high school, and college. Also, there are different sections per level so it should be noted for clarity.Contact Information: Teachers should ask for the student contact list. Contact information may be needed anytime like when a student has been absent in class for how many days already. It is common that teachers can ask the students first and reach for the parents if there is still no answer.Emergency Contact List: A smart emergency action plan in class is to include an emergency contact list for each student. This part is relevant when the students cannot be contacted anymore. So it is safer to reach out to a pupil’s parent or guardian in case something happens that should concern the students’ parents or guardians.Roll Call Number: A better alternative to calling long names of students is to assign a unique roll call number per student. So when you need to call out students, you can simply state the appropriate roll call number. The standard is that the last names of students will be arranged from A–Z and the very first one on the list will be number one, the second will be number two, and so forth. And the calling of such numbers will be relevant during discussions, oral recitations, and certain tests.Daily Attendance Checker: Having the class roster is absolutely useful in checking attendance. All the names of the students in a class are already listed there. And those are used as references to check on who is present, late, or absent. In some cases, students themselves use the class roster as a sign-in sheet where they write their names and what time they arrived in school.Grades Documentation: Part of a teacher’s duty is to write down every grade of the students. And the class roster is also a good assistant in writing the grades of each student. Right after the names of the enlisted students will be where you write the grades from every test. Thus, you already have proper documentation in tracking the students’ performance regularly.Notes or Remarks: In a class roster, you can leave a blank or extra space after the students’ names for possible notes and remarks. That extra section is where you note down your evaluation, feedback, and other comments about the student that is worth identifying. Those details could be what you use when you talk with the parents about the students during meetings and other purposes.

How to Make a Class Roster

Now that you learned a lot about a class roster’s meaning, importance, and essential elements, are you ready to create your own class roster? Don’t expect the process to be tedious because you can simply ace it in just five simple steps. So without further ado, here are the steps on how to make a class roster effectively:

Step 1: Gather Records of the Official Enrollees First

First things first, do you have the official copy of who is actually enrolling in your class? The school would naturally provide teachers a copy of who are the official enrollees in class per semester or school year. And those are your basis on what to write in the class roster later on. Otherwise, you would not know what to write in the roster list without a proper reference. Be sure to know your purpose in creating the roster whether you use it for attendance, listing grades, and more. That way, you will be sure of how to tailor the roster’s content afterward.

Step 2: List Down the Required Data

Expect to make a draft about the student data from the records you got about the official enrollees. However, you need not write everything from the records because you only gather the required details. And regarding what the required data are, it depends on your purpose in making the class roster in the first place. If you are concerned about getting the students’ names and contact info, then expect to only write down those details in your roster list. Only the important but relevant details should be written anyway.

Step 3: Use a Sample Class Roster

Making a class roster from scratch is so traditional. The easiest and most modern way of doing that is to use sample templates. And the sample class rosters listed above this article are your options. Simply pick your most preferred sample and work with its details afterward. Each sample is editable, printable, downloadable, and user-friendly, meaning creating class rosters should be very easy on your part already. And you can make as many class roster documents as you want every day.

Step 4: Edit the Class Roster and Organize the Details

Take the opportunity of making the most out of your class roster. Edit the format, change the design, add more content, or apply any other way to improve the results of the roster list. You can add tables and charts as a way to divide the details in an organized manner. Also, those charts or tables will make it easier not to get confused with the list since you categorized them accordingly. Also, produce an easy-to-follow roster as much as possible or you would end up having a hard time understanding the document you just created in the end.

Step 5: Finalize the Class Roster’s Output and Update It

What is your final plan for the class roster’s output? This part is where you identify if the roster should be printed, saved as a soft copy, or sent as an email. You can go for whatever version you prefer, may it be in PDF or not. And to ensure you can depend on your class roster regularly, don’t forget to update it from time to time. That means you add some changes if there are new students to add to the class roster, students who dropped classes, and more. And updated class rosters will remain as reliable references when needed.


What other details are written in a class roster?

A class roster collects various information from student names, course offerings, class assignments, teacher demographics, student demographics, and the official list of enrollees. And you can add more functions depending on how you use that class roster.

What does a roster mean?

The roster is another word for a list. Besides the class roster, you can also list details about the people of a particular sports team, a job, a church group, and more. What matters the most is that the rosters cover the significant information of the people in a group or class.

What are the other names of a class roster?

A class roster can sometimes be referred to as a school roster list, class roll call, class list, class schedule, or class listing. Nonetheless, the alternative names of a class roster are quite similar in meaning and function.

What is the difference between a roster and a timesheet?

A roster covers the list of names and data of a particular group or class. Although a timesheet can also cover the list of names or data of a group, the difference is that timesheets are concerned solely with time. Expect the timesheet to highlight schedules from what time a person arrived, what time that person departed, etc. Hence, a roster has more details and is more general compared to a timesheet.

In a conventional classroom, you can expect two dozens of students per semester. But, there are also schools worldwide that could accommodate a hundred or more pupils. And that alone can cause difficulties for every teacher in terms of remembering the students’ names and other information. Thankfully, a basic yet comprehensive tool called the class roster is there to accommodate teachers and students alike in terms of the whole class information. Download sample class rosters now!