50+ Sample Emergency Action Plans

What Is an Emergency Action Plan?

The emergency action plan is an official written document that highlights how an organization responds to different emergencies. And it is a must for every workplace to implement it as part of their safety plan. The EAP will be introduced to employees in a business so they will learn how to lessen personal injuries, property damages, and other hazards.

It has been reported that OSHA requires organizations that run with hazardous chemicals to comply with 29 CFR 1910.38 for an emergency action plan.

Meanwhile, the Federal Emergency Management Agency (FEMA) suggests that there are four major steps in the emergency planning procedure—set a planning team, analyze the hazards and capabilities, create the plan, and follow the plan.

Why Are Emergency Action Plans Important?

EAPs are important to ensure that organizations observe emergency preparedness in the office or workplace. If there is a fire, flood, earthquake, injury, or hazard at work, how will your company respond to it? That is what the emergency action plan should answer. It works like a safety checklist where every procedure to be taken is listed to ensure security for operations continuously. Hence, employees will not have to panic since they will be taught and trained on how to adjust during emergency situations already.

Also, emergency action plans are beneficial for all sorts of industries. Besides the typical office setup, you can implement an EAP for a construction site, a sport, or even in school. Some construction workers might get injured while working. Meanwhile, members of athletic training may require first aid upon practice. And on the other hand, every student in school should be safe in responding to calamities and hazards as well. Therefore, EAPs apply to various sectors.

What to Include in an Emergency Action Plan

Every emergency action plan varies from one organization to another. But there are standard elements to incorporate that will help come up with a complete EAP. So to complete your plan, be sure to include the following elements into your emergency action plan:

Basic Information: The introduction of the EAP should begin with the basic information. This introductory statement states the business or facility’s name, address, names of personnel, and contact information. Expect this introduction to answer questions related to whom and for what the EAP concerns.Evacuation Routes: Every workplace must have a route map on where to evacuate in case there is a fire, earthquake, and other possibilities. These would refer to the emergency exits, place of fire extinguishers, and assembly points. And it is crucial to have two routes to evacuate in case one is not accessible during an emergency.Emergency Phone Numbers: There are important emergency contact lists to consider when emergencies commence. And the most important numbers to note down are from the fire department, ambulance, police, security, paramedics, and the federal protective service team.Utility Company Emergency Contact Info: Besides the aforementioned contact list, you also need to prepare contacts from utility companies. This part includes the water, electrical, telephone, and gas company. That will also depend on what other utilities are present in your facility.Reporting and Evacuation Processes: The emergency action plan would not be complete without the emergency reporting and evacuation processes. This part lists every single thing to do upon evacuating. The same goes for how to report emergencies because documenting any mishap is helpful for monitoring purposes. An example is when insurance is covered for possible accidents and emergencies.Action List for Different Emergencies: Do not forget to insert the action list for the different types of emergencies. That means you cannot just have one structure because various types of emergencies are possible. And you can divide the action list according to the different emergencies which are medical, fire, bomb threat, severe weather, structure descending or climbing, power loss, chemical spill, and many more.Critical Operations: During an emergency situation, it is not always that operations should stop. A skeletal workforce may be necessary as long as there is an assigned team to stay at work to perform the most crucial business operations. And it should be tackled in the EAP as well.Training: Most importantly, provide a training plan. This part of the EAP shows if the whole staff has been trained already on how to safely and correctly manage emergencies at work. And to confirm that a certain employee has been trained, be sure to write the name, job position, responsibilities, and the training date in the plan.

The Three Basic Categories of Emergencies

Every emergency is divided into three major categories. And you should identify what category your enlisted emergencies in the EAP are in so you will not mix them up. So as a quick reference, the basic categories of emergencies are:

Emergencies Inside the Building

From the term itself, this category refers to all emergencies that happen within the building or facility. Examples include a shooting incident, power outage, fire, and more. So when an emergency is labeled here, it is already clear to work internal factors rather than external factors.

Emergencies Outside the Building

Meanwhile, emergencies that are caused by calamities or factors that are not in control within the facility are under emergencies outside the building. The most common examples would be facing extreme heat, tornados, lighting, and many more.

Health-Related Emergencies

On another note, the third category refers to health-related emergencies. That means factors affecting the health of employees or members of an organization are of concern. This section includes covering a seizure, concussion, heart attack, etc.

How to Make an Emergency Action Plan

FEMA suggests that four steps are associated with the emergency planning procedure. These are setting a planning team, analyzing hazards or capabilities, creating the plan, and following the plan. And that is just what you should follow in making the EAP too. With the help of sample emergency action plans, rest assured, the process could have not been easier. Kindly follow these steps:

Step 1: Form Your Planning Team

An emergency action plan should not just be made and considered by one person. It takes a team in one organization in the first place. So every member’s opinions will also matter. Gather reliable people to work within the emergency planning process. Assign roles until everyone agrees on the company’s emergency action plan mission statement. And you will decide how much budget to allocate for the plan and a proper schedule of when to manage the tasks to complete the mission.

Step 2: Conduct an Analysis on Capabilities and Hazards

Expect to analyze the capabilities and hazards that are relevant to your facility or workplace. First of all, are you dealing with a sports group, high school department, or maybe a project site? Your purpose helps you identify what underlying hazards should be analyzed there. And there are many things you could do in the analysis from reviewing the internal policies, recognizing regulations, checking the essential products or services, assessing potential impact, and scrutinizing your facility’s external and internal resources.

Step 3: Create the Plan by Inserting Its Components

Begin writing the whole emergency action plan by completing its significant components, which you already learned earlier from what to include in an EAP. So from the basic information down to training, add the finishing details. You start highlighting the components, challenges, and actions to take until you write them clearly. What follows after would be to revise what you wrote and have it approved by the organization’s supervisor. And most importantly, share that plan with every person of concern so they will be properly introduced to the official EAP.

Step 4: Stick to the Plan Rigidly

An emergency action plan is not just for show. It should be followed strictly from where to evacuate, what medical emergency service to provide, and so much more. In observing the plan, there will also be learnings involved until you may come up with recommendations and feedback on how to improve the EAP next time. Hence, there is room to edit the plan if necessary. Go for whatever works best to handle emergencies in your organization to keep operations afloat.

FAQs

What are examples of hazardous substances?

Common examples of hazardous substances are butadiene, ethylene oxide, and methylenedianiline. And there are many more detrimental and hazardous chemicals that are prohibited so that safety is managed accordingly in a facility. Always consider an inspection for possible hazards before the worst circumstances might happen.

What are the types of emergency situations?

It is known that there are five basic types of emergency situations. And they consist of the following:

  • Workplace hazards (chemical spill, power outage, vehicle accident, faulty equipment)
  • Natural disasters (flood, storm, lightning)
  • Environmental hazards (animal attack, drowning, fallen debris)
  • Catering hazards (fire injury, food poisoning)
  • People (bomb threat, suicide, medical condition, intoxication)

What should be the perfect EAP checklist?

Although emergency action plans differ among organizations, it would be pleasant when you include these facets into your EAP checklist: evacuation protocols, emergency reports, emergency alerts, EAP accounting, parent/guardian notifications, new hire training, emergency contact list, and regular policy updates.

What should you not do in responding to an emergency?

Indeed, it is great to be well-prepared for emergencies. But you have to be careful of overreacting and reacting the wrong way in responding to certain emergencies too. For example, you can’t just contact 911 if the emergency isn’t life-threatening. Also, avoid eating, drinking, or even smoking at a facility where a chemical spill or explosion took place. Who knows what you could ingest there? Lastly, only go to the designated meeting area stated in the plan when you flee from an emergency.

Annually, emergencies affect all sorts of businesses. And these will not only affect money but also the lives of every employee. Thankfully, you can lessen and prevent any possible damage, injury, or problem and recover from emergencies with a strategic plan made specifically for emergency preparedness. Hence, start making your own comprehensive and well-thought-out EAP using sample emergency action plans. Download now!