50+ Sample Retreat Schedules

What Is a Retreat Schedule?

A retreat is when you take a break from your daily schedule of activities and be somewhere away from your usual work environment. Retreats range according to purpose since you may opt for loads of examples such as a youth retreat, spiritual retreat, wellness retreat, yoga retreat, board retreat, corporate retreat, and leadership retreat. And a retreat schedule is when you incorporate the timeline of what is expected to happen in a retreat from start to finish. Much like an itinerary, retreat schedules are used as the basis of what should follow in a retreat without having to waste time.

According to Statista’s spring 2017 research survey, 68% of American respondents were huge fans of nature retreats.

Why Should You Consider a Retreat Schedule?

Planning a retreat is a good idea but why should there be a retreat schedule in the process? In this segment, understand the underlying reasons why retreat schedules are important.

Promises an Organized Retreat

A retreat schedule helps in organizing your whole retreat plan. Just like in a business plan, it would not be effective without the complete timeframe of when to actually work on the proposed plan. Scheduling is naturally part of the process to have everything planned out. A common application is when you arrange the retreat activities chronologically.

Promotes a Timely Retreat

Retreat schedules make sure you are right on track with the retreat rather than being late or missing deadlines. Both the retreat plan and schedule will be prepared ahead in the first place. And they both exist to ensure no time will be wasted during the retreat. So you can surely rely on the retreat schedule to be productive. Indeed, retreats can be a sort of vacation plan for people but not doing anything at all means the retreat’s purpose wasn’t met.

Schedule as a Reference

No forgetful retreat planner has to suffer with a reliable retreat schedule on hand. The schedule itself marks your official reference document in case you forget any detail from the retreat. For example, you might forget what happens after the retreat’s opening remarks. Thus, you just view the schedule and you are back on track

Guarantees a Flexible Schedule

Committing to a retreat schedule is standard. But what you should know is that these schedules also contain plan B, emergency plans, or substitute plans. Hence, it is not all about one linear schedule. Schedules are subjected to change from time to time so at least these extra schedules are available to ensure the retreat won’t be obstructed no matter what happens.

Retreat Itself Is Home to Many Benefits

While plans and schedules make retreats run successfully, it is all for the sake of how retreat itself provides different advantages. A retreat can give you a break from your typical work schedule, a re-evaluated sense of purpose, reconnection with nature, professional guidance, and other benefits that would depend on what type of retreat you are involved in.

The Components of a Basic Retreat Schedule

It is common sense that a retreat schedule enlists the timeframe of what happens in a retreat, but it actually contains more than that. So what are the complete details expected in a standard retreat schedule? Retreat schedules dominantly have these components:

Title: State the name of your retreat and the words “retreat schedule” to confirm that the document used as the retreat schedule functions as such. Also, there is art to what title or name you bring to the retreat schedule so be sure you think about that carefully. The title should also be clear if the retreat schedule involves a non-profit, school, or any focus.Statement of Purpose: To expound on your title and what the main gist of the whole retreat is, write your retreat’s official statement of purpose. This section should confirm the type of retreat you are running whether it is for fitness, team building, staff leadership, or any other purpose.List of Participants: Do not forget to write the names of everyone participating in the retreat. Include the details of the retreat organizer, executive, staff, This is still important as it confirms who can benefit from the retreat schedule being made. It is as easy as writing the participants’ full names, contact lists, and other relevant data for identification.Activity or Task List: The two most important elements in a retreat schedule are the timeline and the list of activities in the retreat. So be sure to write down every single activity expected to happen in the retreat as if you are enumerating them in a task list. And for every activity being added, you will eventually consider if they are doable or not. For example, you can’t expect a hundred tasks for a one-day retreat only. That’s too much.Schedule of Activities: Of course, you can’t ignore the schedule of activities. First, consider how many days or weeks the retreat is. Some can have a full-day retreat but others could take a one-week retreat. It depends on the plan. And you will eventually divide the enlisted tasks you made according to time. Start by which should happen first until last. Then, set the estimated hours and minutes per activity like an itinerary template.Location: This part is self-explanatory. The address of where the retreat takes place will be under the location segment of your retreat schedule.Visual Organizers: Visual or graphic organizers are responsible for making schedules easy to read. You can add a table, graph, chart, or any visual organizer that fits in presenting your data clearly.Notes: Lastly, leave space for notes. Additional instructions, an explanation of how to accomplish tasks, and other possible things that may be added later on will be inserted here.

How to Build an Exemplary Retreat Schedule

A lot of considerations are involved in a retreat plan such as the retreat costs, meal plans, venue rentals, number of participants, and so much more. And the same thing applies to your retreat schedule where you should not take its details for granted. A single flaw could affect the success rate of your retreat. Thankfully, you can perfect your retreat schedule easily using these important steps:

  • Step 1: Set Your Retreat Goals and Plans

    Don’t make a retreat schedule without full knowledge about the retreat plan and its objectives yet. Setting goals is crucial to make it easier in planning and scheduling later on. For example, why would you add a random yoga session to your schedule if the retreat’s purpose is for a church event retreat? WIth full background on the objectives, you can identify what specific activities are worth adding to the whole schedule.

  • Step 2: Download a Sample Retreat Schedule Template

    Every retreat sample schedule you need is available here on Sample.net. With a premade template on hand, you can create retreat schedules quickly and easily. Working from scratch will only make the process long. Get inspiration from over 50+ sample retreat schedules for your wellness retreat, spiritual retreat, camping retreat, and more. Also, each sample is editable so you can freely change the format, content, and design anytime.

  • Step 3: Complete the Retreat Schedule Components

    From the title, statement of purpose, down to the notes section, complete what makes a basic retreat schedule, as discussed before. Label your schedule accordingly as to which part enlists the activities and even where the specific timeframe of activities is. You can also add more components that you think can help your retreat schedule. An example is to add checkboxes or blanks, like to-do lists. That way, you can check every single item in the schedule as you do them.

  • Step 4: Use the Appropriate Visual Organizer

    Retreat schedules don’t have to be written in essay form. It is more on enumerating, classifying, and presenting data. So you can surely add graphs, timeline charts, tables, and other graphic organizers so the entire schedule is easy to follow. An example is to put a table with the timeframe in the left row section while the top columns are for the days of the week. Then, each box inside will be where you put the activities per day and it will be arranged according to the timeline.

  • Step 5: Be Detailed yet Specific

    Much like a meeting agenda, a lot can be discussed and done in retreat. So in writing the retreat schedule, be careful in adding the details. It doesn’t have to be too long since it should be short and direct to the point. That way, less confusion takes place. The key is to balance that you placed the right amount of details but are specific and relevant only. You may need to talk with the retreat organizers for advice or discuss with the participants to consider their preferences in the schedule as well.

  • Step 6: Prepare a Plan B

    Substitute plans are highly important. The schedule may change due to a storm, participants getting busy schedules, and other possible factors. So don’t rely on one plan for the retreat schedule. For example, a retreat could be obstructed due to the rising number of COVID-19 cases. Thus, you can either reschedule or provide virtual retreat ideas instead. Also, don’t forget to fact-check your work as mistakes can happen anytime. Maybe you were planning an annual retreat but the formula you used for the schedule was for a weekly retreat. Prevent such errors with an evaluation.


What are fun activities to add to a team-building retreat?

You can add ice-breaker games, good food, hiking, a campfire, an open forum, and more. Also, don’t forget to leave extra time for free time. You can ask for more ideas from peers too.

What are some activities to do in spiritual wellness retreats?

Spiritual wellness retreats could use meditation, yoga, praying, journaling, talking about life experiences, and simply spending time with nature.

What is an online retreat?

An online or virtual retreat is kind of how you describe online courses in general, except it has that retreat agenda wherein interactions and shared experiences are part of the session.

It is wrong to say that there is only one way to make the correct retreat schedule. If retreats could cover a church retreat, school retreat, or business retreat, then the scheduling and activities will differ too. And you can personalize our collection sample retreat schedule templates so it really fits your retreat needs, standards, and goals. Download a template now!