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50+ Sample Leave Form Templates
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What Are Leave Application Forms?
First things first, a leave refers to a period where the manager or HR allows an employee to take time off. And there can be different reasons why a person would like to leave as there are various types of leave. To get that leave, employees must submit the leave application forms to write their basic details and other requirements to apply for a leave. Details include how many days of leave, the reason behind it, and more. Nevertheless, everything inputted in the form should be correctly detailed to receive confirmation.
Did you know that all types of leave must be documented using a leave application form?
Meanwhile, Statista reported that around 57% of French respondents did not take their days off for reasons besides paid leave.
Also, Statista confirmed that the most stressful job in the US, with a 72.58 score, is the military staff.
Why Are Leave Application Forms Important?
Leave application forms are essential for many reasons. One is for documentation purposes. If everyone at work asks permission to be off from duty for a couple of days personally, there are chances for HR to forget who asked for the leave and what other details were involved in the leave. Documenting any leave is helpful to be aware of an employee’s whereabouts. Also, leave applications confirm if the leave is paid or unpaid, which is crucial to note by HR. You can go for a paid vacation or casual leave or, perhaps, unpaid. And if the employee’s paid leaves have been fully used, expect the rest to be unpaid.
Furthermore, a leave application form is relevant to different businesses and functions. Don’t expect a leave application to only work for businesses in an office setting. Leave of absence is used in school or even government entities. What matters is that every organization is clear in implementing the proper regulations to file for leave applications. Thus, there will be lesser conflicts at work. Also, leave applications benefit workers themselves. For example, Statista mentioned that working under the military staff is the most stressful job in the US, garnering a 72.58 score. Taking leave is one way to get some rest and eliminate that stress.
The Elements of a Leave Application Form
While the leave application form’s definition and purpose are clear, how about what’s inside the said document? Indeed, companies and organizations have different content and format in making leave application documents. But, there are typical elements noticed in most examples. In this section, we outlined the common elements found inside leave application forms.
How to Make an Excellent Leave Application Form
Each company is unique. The same can be said that there will be different office forms used in various organizations. Regarding leave application forms, what matters most is that there is a clear design or format on what is acceptable for the company. In this segment, find out the steps on how to create an excellent leave application form.
Step 1: Pick a Template to Use
Have you checked our samples of leave application form templates already? Check them out until you can choose the best example that works for you. After selecting, tweak the template’s features from its content, design, style, and format. Editing is certainly allowed, and its easy-to-use features won’t give you a stressful experience. Don’t forget to tailor the form with leave-application content or data, so its purpose is clear.
Step 2: Make the Appropriate Categories
Insert the appropriate labels and categories in the leave application form template. And if you are confused with what groups or categories to make, the elements of application forms discussed earlier will be your guide. Ensure that the document begins with the title down to the signature line. Why is grouping necessary, you might ask? Dividing the details into groups will make the document easier to read than giving a lengthy paragraph type of application form.
Step 3: Observe a User-Friendly Experience
Taking a leave might be urgent, like when an employee faces an emergency at home, a special training, or any other reason. Thus, don’t make the process of requesting leave to be a tedious job. It will be productive and stress-free if the whole form observes a user-friendly experience. To do that, ensure that the form is easy to follow. You may add instructions so no employee would struggle in completing the form. You could also keep it short and simple as long as the leave application form’s function will serve.
Step 4: Finalize the Format and Submission Process
Lastly, mind the form’s final format and finalize the submission process. Do you need the document in PDF or MS Word? And are you considering an online leave application form or a printed copy instead? Highlight those specifications now. And never forget to introduce all employees about how to submit. Set the rules. For example, state that employees should send a vacation request leave two weeks before the expected leave dates.
Who is the target audience for leave application forms?
The leave application forms benefit all types of organizations. And some of the targeted audiences are employees, students, teachers, schools, businesses, and more.
What are the different types of leave?
Some examples of the different types of leave are the following:
- Vacation leave
- Annual leave
- Study leave
- Sick leave
- Maternity leave
- Paternity leave
- Parental leave
- Carer’s leave
Will leave application forms be automatically accepted?
No. There are chances for the leave applications to be denied, especially when the reasons behind the leave are unacceptable. But, employers need to provide a reasonable statement for denying the request.
Do you need help making and designing a leave application form that works for your organization? Explore our different sample forms and pick the template that is apt for you. Rest assured, the employees won’t have to deal with a hard time when leave application forms are easy to follow and quick to complete. Therefore, employees get to spend their time off, and employers are aware of their absences—making a positive employee-employer relationship.