52+ Sample Admission Forms

What Are Admission Forms?

Admission forms are similar to application forms which are official documents that ask for crucial identity information. Also, they are prerequisites before an applicant can get inside the school, workplace, or other specified premises. So expect anyone accepted or admitted to an organization to write their name, address, and other identification details in the admission form for documentation purposes.

According to Statista’s 2019 research survey, 19.6 million American students were admitted to college, with approximately 14.5 million students in public colleges and 5.14 million students in private colleges.

Why Are Admission Forms Essential?

Instead of just asking a person’s name and letting them get inside the premises, why is there a need for that person to write in the admission form first? Here are some of the top reasons that prove just how important admission forms are for organizations:

Safety and Security Reasons

Would you really believe that every person says who they say to be? Someone could be pretending to be a new enrollee in a certain school but is actually a thief. Hence, admission forms are critical as a safety plan to be sure of any person’s identity before they get to be inside an institution or company. Also, an admission form has crucial details such as the physical address and contact numbers of people admitted so when you need to contact certain people once again, simply refer to the form’s data. Don’t take safety and security for granted in your organization.

Documentation Purposes

Admission forms are kept for documentation plan. In case you need to review who were admitted on the first team meeting, for example, you can check the admission forms to confirm how many people were actually present including their specific names. Also, these documents confirm that official people who are allowed to enter or officially accepted by the organization are the only ones allowed to enter the premises. Due to the form’s plethora of details, you won’t go wrong confirming specific admission details anymore.

Admission List Prerequisite

An admission form is actually a prerequisite before certain people will be officially part of the admission list. For example, you won’t be called a student in school if your application or admission form wasn’t passed or wasn’t accepted by the institution. Thus, it is a requirement before you are officially enrolled. So once you pass the admission form to an organization, wait for a few days until the admission list confirms that you got in or not.

First Impressions through Forms

The moment people write their details on admission forms, first impressions are already given to the organization that provided the forms. So you better design and format the admission form in the best way possible unless you want people to talk bad about your brand. These admission forms even have the company branding and logo besides the business name as a way of marketing the brand strategy. Serve an introduction that pays off with admission forms that you think would appeal to the public.

Admission in All Forms

All forms of organizations can benefit with admission forms, especially among schools. In 2019 alone, around 19.6 million American students were admitted to college. 14.5 million students went to public colleges while 5.14 million of them went to private colleges. And schools are just one example where admission forms are relevant. There are admission forms for a sports gym, seminar, call center, hotel, hospital, cooking course, or even a dance studio. So don’t simply limit the function of admission forms to school programs only.

The Basic Elements of an Admission Form

Indeed, admission forms have varying contents due to their different functions. But generally, there is a similar format for each example. And standard admission forms contain the following elements:

Branding: As mentioned before, admission forms mark first impressions about your organization. So market your brand well with your company logo, business name, and contact list details. What matters the most is that your branding helps people remember your brand rather than being forgetful such as using generic branding strategies.Title: There are lots of business forms out there. So to make sure an admission form won’t be mistaken as any other kind of form, state “admission form” in the title for clarification. And just like any title, it should be placed on top of the document for easy viewing. Others use bold capital letters to boost their visibility. The title basically gives away the gist of the document.Introductory Statement: A brief introductory statement helps introduce what the people who are admitted should expect in filling out the admission form. In a school admission form, for example, its introduction includes a short greeting to the recipient and instructions on how to complete the admission form appropriately.Personal Information: It is essential that the admission form seeks personal information, especially of the person who is admitted in the first place. Just like client information sheets, the data consists of the name, address, and contact numbers. Other relevant identification details may also be included.Course/Program: The course/program refers to what the admitted person is applying for. Is it to register for college of nursing, business conference, gym membership contact, customer service training, or any other reason? This part confirms the reason behind the admission form.General Terms and Conditions: There will likely be general terms and conditions to specify what is involved in signing the admission form. It could be the terms related to the data confidentiality agreement or limitations of using the admission form’s data, perhaps.Signature: Finally, the admission form must be signed by the person registering it. This is to confirm that the details written in the document are complete and true.

How to Make a Proper Admission Form

Admission forms are not that difficult to make, especially when you already understand the admission form’s meaning, importance, and basic elements. So to apply your knowledge to the test, here are the steps you need to create a solid admission form:

  • Step 1: Choose a Sample Admission Form Template

    What makes the process of making admission forms easy is how you can simply select and edit a premade sample, as seen in the 50+ sample admission form templates above this article. There is no need to make one at the very beginning because standard parts are already given. But, customization is certainly welcome to make the admission form original. Also, more related samples are available such as application and registration forms. Choose a template now!

  • Step 2: Insert the Elements of an Admission Form

    Remember the discussion from the branding, title, down to the signature? Those basic elements of an admission form are certainly needed to make your form complete. Admission forms that fail to gather the crucial details would be pointless. An example is when you need to track someone who used to be admitted for criminal charges yet it gets hard to track that person without the personal information in the admission form. Make it detailed as possible instead. And if you wish to insert more elements in the form, you can do so as long as they are still important.

  • Step 3: Lay Out the Form’s Details According to Purpose

    Remember that there are many possible functions of an admission form. So you cannot use the same admission form for every purpose. For example, a preschool admission form would not be relevant in a computer workshop admission form. Hence, analyze what your admission form is for in a formal statement of purpose until you can determine if the admission form is meant to be a college university admission, hostel admission, government admission, theater admission, or any other reason.

  • Step 4: Observe an Easy-to-Follow Presentation

    As much as possible, mind the flow of your data. That means you presented the details in an easy-to-follow format so that whoever has to write and read the details in the form won’t have a hard time doing so. Data presentation matters because some people might get confused as to which part they should write their answers in answer sheet, what certain questions actually mean, and other concerns.

  • Step 5: Keep Copies of Admission Forms

    The rule of thumb is to always keep extra copies of admission forms. Indeed, they are easily mass-produced since these forms can be duplicated in a uniform format. However, that should also mean you have copies of the forms that were already written by those people who were admitted. Maybe the original copy gets lost or stolen so at least an extra copy means you still have evidence about the admission. Others even have both hard and soft copies for documentation purposes.


What is admission in simple words?

Admission is basically permission given to someone wherein that person is authorized to enter a school, facility, hospital, country, or any place permitted by an organization.

How do you write a college admission letter?

Your college admission letter must contain your name and personal details, date, name and background of the recipient, salutation, statement of purpose, educational background, closing statement, and your signature.

What are the different types of college admissions?

It is said that there are seven main types of college admissions. These are the regular admission, open admission, rolling admission, early decision, early action, early evaluation, and deferred admission.

Termination, notice to quit, and resignation forms would not be made without application or admission forms. An admission form is basically the very foundation of when a student, employee, or visitor starts to be involved in a certain organization. So it only makes sense to put enough effort and detail into the uniform admission forms used for each admitted person to set a solid introduction. Thankfully, you won’t have to create them from scratch using free sample admission forms that are ready to download, customize, and print. Create an admission form now!