What is an Employee Work Report?

An employee work report is a clear and concise document that outlines the primary activities and tasks performed by an employee throughout the day, week, month, quarter, year, or any time period preferred by the management of the company or organization. This is a beneficial tool in keeping track and boosting the work efficiency and productivity rate of employees or workers, especially when it comes to formulating worthwhile decisions for the team or department.

According to a statistical study, happiness and productivity at work are immensely paralleled as engaged employees are more productive, resulting in a 21% increase in profits.Thus, all kinds of employees working in a wide array of fields and sectors  must record their work achievements through an effective employee work report. By doing this, it will accentuate their good qualities in their work performance such as responsibility, clarity, and credibility.

Different Types of Employee Work Report

In this section, you will know and understand more about the different types of employee work reports because your style and technique of writing a work report is determined by the type of employee work report you are constructing. To assist you in this matter, we will introduce and explain to you about the different types of employee work reports below:

1. Employee Work Activity Report

Does the management of your company or organization need to  scrutinize some specific activities concerning your project or work? An employee work activity report is a useful write-up that provides a simple and brief documentation of major activities of an employee throughout a specific time period. It consists of significant information about several activities to facilitate work accomplishments.  Typically, an employee work activity report is submitted on a weekly, monthly, quarterly, or yearly basis.

2. Employee Return to Work Report

Many companies started to bring their employees back to work in the advent of COVID-19 pandemic. Business managements and organizations are searching for effective ways to protect their staff members and customers when it comes to operating safely and sanitarily. However, a 2019 study found 90% of Americans go to work when they’re sick, either always or some of the time. Only about 10% say they stay home when unwell. If you have been sick for several days or if you have been taking care of a sick family member for some time, we suggest that you create an employee return to work report when you finally recovered or your sick family member got well. Include some recent health condition documents in your report.

3. Employee Work Profile and Performance Appraisal Report

It is crucial to include an accurate narrative description of an employee’s job to show his or her essential contributions and accomplishments in their work profile. Then, the management of the company or organization conducts an effective assessment in order to review the employee’s work and evaluate his or her performance level. This  will help them create an employee work profile and performance appraisal report. 

4. Employee Work Ability Report

If an employee alleges to have incurred an injury on the job, then his or her health care provider should accomplish an employee work ability report within several days of a request for a work ability report from the insurer. This report contains the name of the employee, the date of injury, the name of the employer at the time of the employee’s work injury, the employee’s compensation insurer, the date of the most recent medical examination, a description of any restrictions in functional terms if applicable, the date of next scheduled visit, and the full name and important details of the health care provider. 

5. Daily Employee Work Report

Also known as end of day report, a daily employee work report is commonly used by an eclectic range of employees in various fields, sectors, and industries. It is a quick and efficient method to assure that every member in the company or organization remains on the same page. It basically documents the accomplishments of an employee at work on a daily basis. Every team leader and operations manager needs to maintain the work reports of their employees to properly lead them in their tasks and overall job. 

6. Employee Work Productivity Report

The book Positive Management: Increasing Employee Productivity stated that productivity is integral to the creation of new businesses and industries and increasing efficiency of many organizations. The majority of us view productivity as a basic relationship between inputs and outputs and very related to the definition of efficiency. Applying positive management techniques can leverage the creative sense of educated workers, giving them a great opportunity for enormous gains in work productivity. One way to facilitate this important aspect is through writing an employee work productivity report. This piece of writing will effectively measure the work productivity of an employee and assist the management to formulate the right decisions in leading the employees.

Benefits of Writing an Employee Work Report

Richard Polak wrote in his book Work Smart Now that it is easier to follow prescriptive business school formulas to make money-pressure people to work harder, cut costs, and risk forcing sales on products that are inferior for the customers, however it makes more business sense to encourage compassionate productivity. Thus, in order to empower employees to perform better on their work, it is important to write a well-detailed employee work report.  So, what are the notable benefits of writing a simple and concise employee work report? Below are some of the primary benefits of writing an employee work report:

1. Record Work Performance

Statistics have shown that great workplaces have 65% less turnover and 5 times higher stock market returns than industry peers. They also have higher earnings per share, outperforming those peers by 202%. In order to record the specific tasks, activities, and other work aspects such as the duration of work, status of the given task, etc. that must be accomplished by an employee in the business firm or the organization, using an employee work report can greatly assist many employees along with their team leaders, operations managers, HR manager, and other key individuals in the company or organization to facilitate higher level of work performance. 

2. Evaluate Strengths, and Weaknesses

Leadership, strong communication, writing skills, high emotional intelligence quotient, active listening skills, honesty, organizational skills, and strong work ethic are some examples of strengths or high-quality work characteristics that employees must possess. On the other hand, some examples of weaknesses at work are nervousness about public speaking, inexperience with specific software, impatience when projects run beyond the deadline, and difficulties with taking criticism. By using an employee work report, the management will be able to know about an employee’s specific strengths, and weaknesses. Having a clear insight about these characteristics may help the company or organization to apply effective strategies and techniques necessary for the better improvement of the employee’s work performance. 

3. Elevate Work Reputation

An American physicist named Eric Betzig once said: “In my opinion, the only real asset one has is one’s reputation, right? I mean, any company and institution can go belly up at any time. But if you have a good reputation, you know, you can usually find somebody who can – who thinks they can use what you have to offer.” Maintaining an employee work report is helpful in proving the worth and credibility of a person when it comes to completing the tasks, activities, and other aspects in the company properly. So, elevate the work reputation of a productive employee through writing a simple employee work report. With this, it allows employees to reap brilliant rewards. 

Basic Features of an Employee Work Report

In this section, you will learn how to construct a remarkably written and well-designed employee work report. However, an employee work report has different features. Include the following elements for you to create a pleasing document:

Header: One of the basic features of an employee work report is the header. It is commonly placed in the top right corner of the document which shows the date when the report was written. Write your full name along with the name of the department or team that you are designated in so that the department head or team leader will be informed well. It is usually set in a size larger than other remaining text elements in the page. Outline of Work Accomplishments: This section is the integral part of the content of your employee work report.It provides a simple and clear outline about the activities and tasks that are accomplished in a specific project, work, or business. Being the compelling section of the report, it shows the overall status of the completed works, plus some descriptions related to the work accomplishments. Planned Tasks and Activities:After indicating the major work accomplishments, you also need to create a list of the planned tasks and activities for the next day, or upcoming week. Several managers and other employers require this section so that they are able to see the next stages that must be completed and examine the progress of their employees in their respective jobs. Concerns and Issues: Emphasize all of your personal concerns and issues you want to address related to your work. Note some comments, opinions, suggestions, or recommendations that you think should be executed in order to enhance the performance level of your work. Brevity and Coherence: Always be considerate to your readers. What are the important points they look for in your employee work report? Keep your report as brief as possible and maintain coherence in your words by applying the right words in the optimum order. We suggest that you detail the specific accomplished tasks and activities that need to be displayed in the work report.

How to Create an Employee Work Report

Today, many business firms and organizations structure their employee work reports in a wide spectrum of forms and layouts. So, writing an employee work report is an effective way to carefully monitor and manage the fundamental aspects of the business firm or organization and other ongoing projects that will be achieved. Below are some easy-to-follow tips that indicate how to design and create a professional employee work report:

Step 1: Search for the Proper Template and Follow Instructions

Have some adequate time in searching for the proper templates of employee work reports for the company or organization. It doesn’t need to have a complicated design. You may look for some inspiration in various websites like our website that offers multiple kinds of reports, forms, and other documents for business professionals and other people.  Also, always remember to follow the instructions of your management properly when it comes to creating your work report. 

Step 2: Plan the Structure of the Report

Consider planning the overall structure of the employee work report in accord to the standards of the management of your company or organization. This will help you write the essential information and help your manager to understand the things you placed in the document. Make sure that any design aspects and colors that you applied in the report are positioned correctly. 

Step 3: Create a Summary of the Completed Tasks and Activities

Take a look at the specific tasks and activities that you have completed in a certain period of time. List down all of them as you create a summary. Then, construct a simple and clear timeline of the tasks and activities already finished in the business or project throughout a certain period. Include the specific time, day, and date, as well as other necessary details.

Step 4:  Write with Conciseness and Accuracy

To be more efficient in your usage of words, avoid repetition of basic points several times in your employee work report. So, keep it more concise. If you need to include some numerical figures in the report of your work, make sure that the numbers are accurate and coincide with the task assigned to you at work. 

Step 5:  Proofread and Revise the Overall Report

Check your entire employee work report and read it aloud. Be sure to fully include all the crucial points that the management of your company or organization needs to see. If you notice that you overlook some sections that require additional points, we recommend that you proofread and revise the document immediately.

Step 6: Prepare the Final Work Report

After the proofreading and revision process, you can now prepare the final work report. Include some notes and other key messages you want to convey to the management on the last part of your document. Skim your report for final evaluation and quality check. 


What are some examples of employee work reports?

Some examples of annual reports are employee work activity report, employee return to work report, employee work injury report, employee work physician report, employee work injury and illness report, employee work profile and performance appraisal report, employee work ability report, employee work progress report, employee end of day report, and more. 

What is the purpose of an employee work report?

The purpose of an employee work report is to demonstrate the growth and accomplishments of an employee through indicating specific tasks, activities, and other achievements in a given time period, as well as determining the overall work performance in the company or organization. 

What are the essential steps in writing an employee work report?

Begin your employee work report in writing a summary or overview section of the completed tasks, activities and other accomplishments made by an employee for his or her company or organization. Then, write the primary details of the summary. Set up a simple timetable to list down all the work and project achievements. Use some charts, graphs, tables, and other visual diagrams to showcase the growth and development of your assigned work carefully. 

What is the difference between an employee work report and a productivity report?

An employee work report is a document which comprises finished tasks and activities of an employee in the business firm or organization. On the other hand, a productivity report is a document that gives a clear analysis of productivity over a certain period of time based on data from several metrics, helping the managers a broader perspective of employee productivity. 

“Simplicity boils down to two steps: Identify the essential. Eliminate the rest.” These words by Leo Babauta means you need to be simple and have focus when it comes to important matters in your life or in other words, priorities. This analogy also applies in writing your employee work report as well. Therefore, writing a clear and concise employee work report for your company or organization is a beneficial way in recording work performance, evaluating strengths and weaknesses, and elevating work reputation, especially in portraying efficiency and productivity at work.  So, here are some of our downloadable and printable free employee work report samples available in different kinds of formats. Simply click the free employee work report templates in this article and start downloading now!