What Is a Job Evaluation Report?

A job evaluation report is an official report that involves the systematic evaluation of jobs within an organization. The ranking, roles, description, worth and value of a job in an organizational hierarchy are the different factors that are taken into account in the overall assessment.   

According to an online article by the Academy to Innovate HR, there are four main job evaluation methods that are commonly used. These are the ranking method, job classification, factor-comparison method and lastly, the point-factor method. 

Types of Jobs

Not all jobs are created equal. And there are different kinds of jobs out there in the market, each with their own set of requirements, benefits, and limitations. Some jobs obviously compensate better than most, while others can relatively be less stressful than others. With the job market continuously evolving and changing, it can be difficult to find a job that is perfectly suited to you, especially for those just starting out their careers. The examples below describe some of the primary types of jobs available in the market.     

Freelance. In today’s rapidly changing and hyperconnected world, the gig economy is gaining more and more traction. Freelance work is becoming more widespread and accessible with people putting a higher premium on flexibility and career freedom these days. With the COVID-19 pandemic still casting a large cloud over nearly every industry, work from home and non-traditional work arrangements have become the norm. The effects have even pushed some workers to go full-time as freelancers altogether. Although being a freelancer does come with its own set of benefits like flexibility, it also has several drawbacks such as not having a steady or regular paycheck. For some people, financial security is a serious consideration as to why they may have reservations in pursuing a freelance career. Full-time. Most typical jobs are full-time. Full-time jobs or regular jobs are what many people look for when applying for work. Job security and financial independence are what a great majority of people seek for themselves and their families. Having a full-time job is not only about having the means to support yourself or your family, but it should also be an avenue for developing a career that fulfills your purpose and brings you satisfaction. Those who are fortunate enough to work in full-time positions in a job that they love often report higher job satisfaction. Sadly, circumstances and systemic societal ills still make it difficult for most people to find gratification and contentment in the work they do. Poverty, inequality and greed can drive people to desperation and unfortunately suck the joy and opportunity of truly building promising careers. Part-time. If there is full-time employment, there also exists part-time jobs that offer individuals an alternative option. Many people take on part-time work mainly as a stepping stone towards something else or purely as a means to get to an end. In the case of working students, this cannot be more true. Many college students work part-time while attending to their academic requirements. The reasons vary but a lot of students are often left with no choice because they need to financially support themselves and pay for their education. Others take on part-time jobs to supplement other work or to seek additional means of income. Whatever the reason, part-time work (like any type of work) always comes with pros and cons. And depending on individual needs and circumstances, it may or may not bring the amount of satisfaction that most people seek in a career. Contractual or Project-based. Many industries are more suited to project-based types of work. For example, the events and construction industry are primarily project-focused. The very nature of events is that they are temporal and passing. Once an event is completed, then it is on to a new and different event. The events industry relies heavily on the services of vendors or suppliers. These suppliers act as independent contractors that are hired for the duration of the event. Construction companies too are predominantly project-based. A real estate developer or any client will normally tap the services of a construction firm or contractor to fulfill a project. Contractual work can either be a one-time gig or a long-term partnership that’s subject to renewal, depending on the contract agreement between the client and service provider.

Attributes Needed to Do a Good Job

In this modern age, it can be hard to keep up with the ever changing demands of the job market. Specialized work requires a specific set of skills and hours of training. Thankfully, it is possible to learn and develop these skills and attributes. It may be increasingly difficult to navigate the professional world nowadays, but with the right determination and commitment, it is not impossible. The following examples are some important attributes needed to do a good job, regardless of the kind of job.      

Competence. You cannot do a good job if you are not prepared for it. Whether it is a full-time, project-based or part-time job, you must have some degree of competence otherwise you would not have been selected to undertake it. Competence is more than just having the actual skills to do a job. It entails exercising diligence and responsibility in whatever is asked or expected of you. For instance, a salesman is expected to hit targets and reach quotas but ends up failing because he did not invest the time, energy and training into it. Yes, hard skills are important. But attitude and work ethic trump skill any day. Even the most sought-after talent will be unable to sustain a job if he or she does not have the right attitude in approaching a job. Being competent in all areas, not just in a technical sense, takes practice and training. Communication. Another key attribute in excelling in a job is communication skills. In any type of job, the ability to communicate effectively is fundamental. Of course, some jobs require more proficiency in communication than others. Regardless, you need to be able to convey and express yourself clearly if you want others to understand you. Communication skills are not just limited to verbal expressions; but it can cover a wide range of qualities including coherent writing abilities and professional body language. It is also the most basic attribute where other specialized skills are built upon, such as negotiation and presentation skills. Simply put, communication is essential in any work environment or organizational structure. Learning Mindset. Having a closed mindset rarely does anyone any good, especially in a modern work environment. New information and new ways of doing things are being introduced everyday. As a professional, this consistent change and constant flux should not hinder you from learning everyday. On the contrary, it presents endless opportunities for growth and development. Growth cannot be realized if the ability to learn is stunted. Many people stop growing in their careers because they decide that there is nothing more to learn and know. They are under the false belief that they have seen and done everything. This notion is a dangerous one. For individuals to truly do well in their work, they must learn to adapt to the times and remain open to learning. Leadership. A key attribute that is valued in the workplace is leadership ability. And this does not only mean climbing the corporate ladder or constantly seeking your next promotion. It goes beyond just mere job titles and positions. Leadership is the ability to take initiative and make a difference in the workplace. It involves being able to rise to the challenge when others are unwilling to do so. Real leadership is stepping up and taking responsibility for one’s work. If you do find yourself in a position of leadership at work, know that doing a good job is being able to exhibit ownership, competence, and teamwork. In sum, true leadership is never a selfish act, it is always aimed towards achieving a common goal.

How to Create a Job Evaluation Report

To create an acceptable job evaluation report, you must ensure you have the right resources and information prepared. Gathering data or conducting research about a particular job is vital. If you need a report but only have a limited amount of time to get it done, you can easily download a sample template from above and customize it accordingly. Once you find a template that’s tailored to your needs, follow the basic tutorial guide below.   

Step 1: Describe the Job

The first step is giving adequate information about the job. Whatever the job you are tasked to evaluate, you must first know everything about it- its requirements, scope, and even its limitations. You cannot evaluate something you know little about. Regardless of rank or position, all jobs ought to be subject to evaluation every now and then. Regular job evaluation not only allows an organization’s structure to stay relevant and robust, but it is supposed to benefit both the employee and the company. Hence, this introductory section of your report should describe the job in detail. If it helps, you can use simple bullet points for a more organized format. 

Step 2: Establish a Rubric

After tackling the job description, the next step is setting up the criteria for evaluation. For you to create a credible report, you must have a standard unit of measurement that can objectively gauge the success or failure of a job. Like any basic evaluation form or report, there needs to be a scale on which ratings can be determined. For instance, a performance appraisal would need a standard rubric that can be applied to all jobs across an organization. By using a standardized form, this would help streamline and integrate all internal procedures and processes.         

Step 3: Determine the Strengths and Weaknesses

As much as possible, an evaluation report must be objective and it should present all sides fairly. Now that the expectations and requirements of a particular job have been enumerated, you can proceed to evaluate it based on the established rubric. Do not just list down the various strengths and weaknesses of a job or of an employee, make sure to back it up with supporting statements. If you are assessing a role or position (as opposed to an employee), do not merely evaluate its requirements, scope and limitations. Determine the job’s costs and its benefits to the organization as a whole. 

Step 4: Give Recommendations

Finally, offer recommendations for improvement. After describing both the costs and benefits of a job, take it a step further by proposing how it can be better. This last section of your report is reserved for making remarks and recommendations for a particular position or job. The purpose of offering recommendations is to seek constant improvement and promote continuous learning. In most cases, there is always room for improvement. So when drafting your report, it is important to ask yourself- what specific areas of the job can potentially be modified or changed for improvement?   


How do you write a job evaluation report?

To write an effective job evaluation report, you need to describe the job accurately, assess both its costs and benefits to the organization, and give sound recommendations. The ready-made templates above are editable and printable. Select a template then simply follow the detailed steps provided above.

What is a work evaluation report?

A work evaluation report is a formal report that assesses the performance of an employee. It evaluates both the positive and negative impact of one’s work. It is a report that offers recommendations for improvement as well.

What should be included in an evaluation report?

A basic evaluation report ought to include a background or general description, criteria, an objective assessment, summary, and recommendations.

A job evaluation report is an important tool for any company or organization to adapt, grow, and move forward. Thus, it is imperative to have an effective and comprehensive evaluation form. Choose from a number of free sample templates above to customize your own job evaluation report now!